Job summary
We are currently looking for aFinance Assistantto join our passionate and supportive team. We are seeking a highly organised and detail-oriented individual who will work closely with the Management Accountant to assist in producing timely and accurate management accounts for the Senior Leadership Team and Trustees.
In this role, you will support daily accounting tasks, including invoice processing, credit control, petty cash management, and general administrative duties. If you are looking for an opportunity to grow within a dynamic team and contribute to the success of our charity, we encourage you to apply.
Main duties of the job
- Produce and distribute sales invoices on behalf of Henshaws
- Input remittances to the sales ledger and allocate payments against the appropriate invoices.
- Chase payment of overdue invoices in line with the credit control process to help maintain a healthy cashflow for the organisation.
- Manage the petty cash balances, ensuring that all cash balances are fully reconciled and financial control is maintained.
- Carry out monthly banking ensuring that all cash and cheques are reconciled, paid in to the bank and reflected accurately on the finance system.
- Allocate Housing Benefit appropriately in the finance system and liaise with the Head of Estates regarding any changes to the benefits received.
- Answer all telephone and email queries in a professional manner in order to build and maintain excellent working relationships.
- Provide ad hoc support to members of the Finance Team as instructed by the Management Accountant (West).
Salary: £12.68 per hour/£13,187.20 per annum
Hours per week: 20 hours per week (work pattern negotiable)
Weeks per Year: 52
Closing Date: 16th April 2025 at 12 noon.
Shortlisting Date: 17th April 2025
Estimated Interview Date: 23rd/24th April 2025
About us
Henshaws is a northern charity supporting people living with sight loss and a range of other disabilities to go beyond expectations. We believe that, wherever they are, everyone has the right to an independent and fulfilling life. Our support, advice and training enables people and their families build skills, develop confidence, help each other and look forward to a more positive future.
Henshaws Society for Blind People aims to employ a diverse workforce and is committed to equality of employment and welcomes applications from all sectors of the community.
Henshaws is committed to safeguarding and promoting the welfare of young people and vulnerable adults. It is a criminal offence for people barred from working in regulated activity to apply for roles that require them to work unsupervised with that particular group e.g. vulnerable adults, children or both. An Enhanced DBS with barring and reference checks will be sought from the successful candidate.
Henshaws reserves the right to check social media accounts of all successful applicants.
Registered Charity No: 221888
Job description
Job responsibilities
- Produce and
distribute sales invoices on behalf of the Arts & Craft Centre, ensuring
all services are charged for as agreed.
- Produce
and distribute sales invoices on behalf of the Fundraising and Sight Loss
Support teams, and to the residents of Henshaws Supported Living Houses.
- Input remittances
to the sales ledger and allocate payments against the appropriate invoices.
Reflect these on the cashbook.
- Chase payment of
overdue invoices in line with the credit control process to help maintain a
healthy cashflow for the organisation.
- Manage the petty
cash balances, ensuring that all cash balances are fully reconciled and
financial control is maintained.
- Keep accurate
records of receipts and payments for student pocket money and reconcile these
to the finance system. Respond to
requests for cash.
- Manage the balances
on the staff prepaid cards in line with weekly and ad hoc requests. Reflect
balance movements on the finance system.
- Carry out monthly
banking ensuring that all cash and cheques are reconciled, paid in to the
bank and reflected accurately on the finance system.
- Allocate Housing
Benefit appropriately in the finance system and liaise with the Head of
Estates regarding any changes to the benefits received.
- Ensure all resident
accounts are up to date and escalate if required
- Provide ad hoc
information to assist in the production of Housing budgets and rent reviews
Job description
Job responsibilities
- Produce and
distribute sales invoices on behalf of the Arts & Craft Centre, ensuring
all services are charged for as agreed.
- Produce
and distribute sales invoices on behalf of the Fundraising and Sight Loss
Support teams, and to the residents of Henshaws Supported Living Houses.
- Input remittances
to the sales ledger and allocate payments against the appropriate invoices.
Reflect these on the cashbook.
- Chase payment of
overdue invoices in line with the credit control process to help maintain a
healthy cashflow for the organisation.
- Manage the petty
cash balances, ensuring that all cash balances are fully reconciled and
financial control is maintained.
- Keep accurate
records of receipts and payments for student pocket money and reconcile these
to the finance system. Respond to
requests for cash.
- Manage the balances
on the staff prepaid cards in line with weekly and ad hoc requests. Reflect
balance movements on the finance system.
- Carry out monthly
banking ensuring that all cash and cheques are reconciled, paid in to the
bank and reflected accurately on the finance system.
- Allocate Housing
Benefit appropriately in the finance system and liaise with the Head of
Estates regarding any changes to the benefits received.
- Ensure all resident
accounts are up to date and escalate if required
- Provide ad hoc
information to assist in the production of Housing budgets and rent reviews
Person Specification
Experience
Essential
- Excellent attention to detail
- Ability to deal calmy, professionally and effectively with a diverse group of staff at all levels in the Charity and with our customers.
- Well organised and able to follow detailed processes accurately and consistently.
General and Specialist Knowledge
Essential
- Previous experience of working in an administration/accounts role
- IT Literate with proficiency in MS Office including Outlook and Excel
Qualifications
Essential
- GCSE Grade A* - C in Maths and English, or equivalent qualification (e.g 4-9 in numerical system)
Person Specification
Experience
Essential
- Excellent attention to detail
- Ability to deal calmy, professionally and effectively with a diverse group of staff at all levels in the Charity and with our customers.
- Well organised and able to follow detailed processes accurately and consistently.
General and Specialist Knowledge
Essential
- Previous experience of working in an administration/accounts role
- IT Literate with proficiency in MS Office including Outlook and Excel
Qualifications
Essential
- GCSE Grade A* - C in Maths and English, or equivalent qualification (e.g 4-9 in numerical system)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.