Business Support Administrator

Job description

Job responsibilities

To develop an understanding of key services with which Catalyst Support works closely

To ensure the maintenance of accurate, up-to-date records of all business support records including suppliers and contractors, and to ensure that they are kept in order and are easily accessible to whoever has the need and authority to see them.

To develop and maintain appropriate and efficient office systems including tracking contract renewals, termination information and sourcing appropriate alternatives if required.

To be responsible for supporting and coordinating service contracts e.g. telephone, alarm, IT, cleaning in conjunction with the Line Manager

To develop and maintain processes for data and information storage and prepare statistical data and reports as required.

To support and maintain the online filing system for business support documentation as required

To support the development, implementation and maintenance of the business support handbook

To support and deliver the distribution and allocation of employee equipment, for recycling/upcycling purposes

To support the provision of Personal Protective Equipment including ordering and distribution when required

To support and maintain the purchase records of equipment and equipment asset register

Develop office systems to ensure the department is efficient and effective.

To support reception duties with visitors to the office when required

To support in rooms bookings across various locations

Assisting with the preparation, notation and scheduling of meetings

To undertake other appropriate tasks as outlined by the Line Manager

Person Specification

Experience

Essential

• Previous administration or business support experience
• Good communication skills both written and verbal
• Proficient in Microsoft Word, Excel and some experience with PowerPoint
• Good attention to detail
• Able to work adhere to processes whilst prioritising and managing own workload
• Able to demonstrate a positive solution orientated and flexible approach to you work
• Caring and empathic nature

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Catalyst Support

Address

Moorcroft Centre for the Community

Old School Place

Woking

Surrey

GU22 9PL

Employer's website

https://www.catalystsupport.org.uk/ (Opens in a new tab)