Job summary
Are you passionate about
delivering high quality patient centred care in a well-equipped and established
Administration department. An exciting opportunity has arisen for a Medical
Secretary (Bank) to join our committed team of Medical Secretaries. The hospital comprises of a well-equipped
theatre & purpose-built procedure room, outpatients department, minor
injury and illness unit and x-ray.
You will be working with a compassionate team committed to delivering the
best in care and rated Good by the Care Quality Commission. As we continue to expand the services we
offer, we are seeking a Medical Secretary on a zero hours contract basis.
Main duties of the job
About You
The ideal candidate for this role
will have:
Excellent interpersonal skills
A passion for providing high
quality care
Evidence of working
collaboratively in a multi-disciplinary team
A flexible approach to work, and
a positive attitude
To find out more about this role or to arrange a visit to the hospital
please contact the HR Department email: HR@tetburyhospital.co.uk
Applications for this role will be reviewed on an
ongoing basis and therefore the closing date on the advert is indicative only.
Please note that offers of employment are subject to receipt
of satisfactory references and a DBS check. Applicants must have the right to
work in the UK.
The Trust is committed to equality and diversity in
employment and is a mindful Employer. The Trust is committed to improving the
working lives of its staff and may have flexible working options available.
About us
Tetbury Hospital is an independent healthcare provider in
the heart of the Cotswolds providing an established day surgery service to
patients who choose to have their NHS surgery.
The hospital is
highly regarded by our visiting consulting body who provide a wide range of
specialities including ophthalmic, general and gynaecological surgery.
The primary focus of
the hospital is the NHS services we provide across our outpatients, day surgery
and minor injury and illness unit. In
addition to our NHS funded services, we offer private health care to insured or
self-pay patients.
Tetbury Hospital Is a respected partner in the
Gloucestershire health and care system and valued by staff and patients for the
high quality, personalised care that we are proud to offer.
Tetbury Hospital Trust is ambitious about the future and is
committed to investing in our workforce to ensure they have the resources and
tools they need to deliver high-quality services.
Tetbury Hospital Trust provides high-quality, safe services
on behalf of the NHS and for private patients.
We are proud of our hardworking and committed people that
work together to put patient care at the heart of everything they do.
As an organisation, we pledge to listen, collaborate, and
value the role that all our people play in achieving our vision to always
deliver exceptional patient care.
If you are as passionate about patient care as we are, we
would love to hear from you.
Job description
Job responsibilities
The post holder will work as part of the Administration team, providing a full and confidential secretarial support to the medical secretaries in all specialities.
The post holder will communicate and maintain a collaborative working relationship with all users of the Outpatient service including consultants, medical secretaries, general practitioners, medical personnel, patients and other hospital staff ensuring a proficient service for all.
The post holder will be required to maintain effective and efficient systems for typing of clinic letters from audio tapes, filing and collation of results, healthcare record tracking and assisting in the preparation of notes or records for Outpatient Clinics.
The post holder will ensure patient confidentiality at all times.
For a detailed overview of the job, please refer to the
attached job description document.
Job description
Job responsibilities
The post holder will work as part of the Administration team, providing a full and confidential secretarial support to the medical secretaries in all specialities.
The post holder will communicate and maintain a collaborative working relationship with all users of the Outpatient service including consultants, medical secretaries, general practitioners, medical personnel, patients and other hospital staff ensuring a proficient service for all.
The post holder will be required to maintain effective and efficient systems for typing of clinic letters from audio tapes, filing and collation of results, healthcare record tracking and assisting in the preparation of notes or records for Outpatient Clinics.
The post holder will ensure patient confidentiality at all times.
For a detailed overview of the job, please refer to the
attached job description document.
Person Specification
Flexibility
Essential
- Ability to cover any required speciality.
Desirable
- Flexible - able to work over the standard hours on occasions.
Qualifications
Essential
- Education to GCSE level or equivalent, to include Maths and English.
- Keyboard skills equivalent to RSA 3.
- Demonstrable proficiency in audiotyping.
- Proficient use of Microsoft Word for Windows.
Desirable
- Audio qualification.
- Conversant with hospital information systems.
- ECDL qualification or equivalent.
Communication Skills
Essential
- Experience of a busy environment and dealing with the general public.
- Good interpersonal skills.
- Excellent Communications skills, ability to communicate in English.
Experience
Essential
- Knowledge of Word, Excel and Outlook.
- Knowledge of medical terminology.
- Keyboard skills.
- Ability to prioritise work and to adapt to changing circumstances.
- Experience of working in an office environment.
- Time management and organisational skills, with ability to prioritise own workload and work to deadline.
- Logical reasoning.
- Ability to problem solve, and make decisions within the remit of the role.
- Understanding of Confidentiality and Data Protection Act.
- 18 week Pathway.
Desirable
- Experience of working in the NHS either in a hospital, private practice or for a GP.
Other
Essential
- Ability to work autonomously and as part of the Support Services Team.
- Experience of dealing with sensitive and confidential situations and information.
- Aware of all aspects of statutory responsibilities, e.g. Health and Safety, Data Protection, Manual Handling, etc.
- Staff are required to move case notes between areas within the Hospital. This involves an understanding of the principles of load handling.
Person Specification
Flexibility
Essential
- Ability to cover any required speciality.
Desirable
- Flexible - able to work over the standard hours on occasions.
Qualifications
Essential
- Education to GCSE level or equivalent, to include Maths and English.
- Keyboard skills equivalent to RSA 3.
- Demonstrable proficiency in audiotyping.
- Proficient use of Microsoft Word for Windows.
Desirable
- Audio qualification.
- Conversant with hospital information systems.
- ECDL qualification or equivalent.
Communication Skills
Essential
- Experience of a busy environment and dealing with the general public.
- Good interpersonal skills.
- Excellent Communications skills, ability to communicate in English.
Experience
Essential
- Knowledge of Word, Excel and Outlook.
- Knowledge of medical terminology.
- Keyboard skills.
- Ability to prioritise work and to adapt to changing circumstances.
- Experience of working in an office environment.
- Time management and organisational skills, with ability to prioritise own workload and work to deadline.
- Logical reasoning.
- Ability to problem solve, and make decisions within the remit of the role.
- Understanding of Confidentiality and Data Protection Act.
- 18 week Pathway.
Desirable
- Experience of working in the NHS either in a hospital, private practice or for a GP.
Other
Essential
- Ability to work autonomously and as part of the Support Services Team.
- Experience of dealing with sensitive and confidential situations and information.
- Aware of all aspects of statutory responsibilities, e.g. Health and Safety, Data Protection, Manual Handling, etc.
- Staff are required to move case notes between areas within the Hospital. This involves an understanding of the principles of load handling.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
