Job summary
We're excited to offer a fantastic opportunity for a Payroll and Finance Officer to join Cumbria Health at our Head Office in Carlisle. Reporting to the Head of Finance
and working closely with the Payroll & Pensions Manager and Management
Accountant, you'll play a vital role in supporting our financial operations.
In this role, you'll assist in processing payroll for
approximately 500 employees, while also calculating the monthly payments for
PSCs and self-employed clinicians, including making Real Time submissions to
HMRC.
You will engage into detailed analysis of clinical and non-clinical salaried and non-salaried costs across financial
statements, helping to create and manage payroll budgets, and ensuring that
actual pay costs are closely monitored and aligned with expectations.
Ready to make an impact and take your career to the next level? We'd love to hear from you!
30 hours per week - Monday to Friday (days and hours to be negotiated)
Closing date: 26th March 2025
Interview Date: 7th April 2025
When applying for this role, please include your mobile
number on your application so we can contact you if needed. Please also check
your spam or junk folder regularly as emails from us may occasionally be
filtered there.
We encourage you to apply as early as possible as this job
may close earlier than the advertised closing date once enough applications
have been received.
Please note that we are unable to offer an Employer
Sponsored Visa for this role.
Main duties of the job
The successful candidate will support the Payroll and Pension Manager in ensuring the accurate and timely processing of payroll and pension-related tasks for all CH employees. They will play a key role in processing monthly payroll, assisting with pension administration, and managing year-end processes. Their responsibilities will include calculating payroll elements such as SSP, SMP, Tax, and NI, reviewing timesheets, and ensuring compliance with auto-enrolment schemes and HMRC submissions. They will also be involved in the administration of salary sacrifice schemes and processing payments to external bodies, including HMRC.
In addition, the successful candidate will assist with financial analysis and reporting, including the reconciliation of payroll-related accounts and supporting the preparation and monitoring of workforce budgets.
All staff are expected to work to Cumbria Health Values:
- Clinically focused - Everything every one of us does is for the patient
- Responsive - We listen and we respond quickly in a patient focussed way
- One Team - We work together to provide a high quality service which is organised and consistent, and in partnership with both the local Acute and Community Trusts
- High Standards - We provide skilled professionals working to the highest standards who are passionate about improving patient care.
About us
Cumbria Health places the patient, their family and their community at the heart of everything we do. We are an award-winning organisation, the first out-of-hours organisation in the country to be rated as outstanding by the Care Quality Commission (CQC).
We provide primary health care services, both in and out of hours, across Cumbria. We are values-driven and place great emphasis on inclusivity and the wellbeing and development of our staff, while striving to provide a consistently high-quality service. Our service is designed to improve health and wellbeing.
Working for CH can offer flexible opportunities in terms of location, hours and working patterns so you can enjoy a great work life balance. In order to provide the best patient care we understand the importance of ensuring staff satisfaction and are consistently trying to ensure we offer our staff a positive working environment whether that be though training or social events.
Listen to your heart. Have the work life balance you'd love.
Job description
Job responsibilities
This list of duties and responsibilities of the Finance and Payroll Officer, which follows, represents the main tasks which may be required to be undertaken either routinely or periodically. This list is not exhaustive and the role may include some additional duties which are not listed here.
Assisting the Payroll and Pension Manager, and being responsible to them for the following:
Processing of monthly payroll for all Cumbria Health employees by:
- Supporting the Payroll and Pension Manager to process and review the payroll, ensuring all timeframes are met. Doing this solo 3 to 4 times per year under the Payroll and Pension Managers supervision to progress to being able to provide occasional holiday cover.
- Using the internal rota system to produce timesheets to be used in preparation of payroll.
- Assist with payroll calculations such as SSP, SMP, Tax and NI
- Assist with the calculation and payment of PSCs and self-employed clinicians and associated year end forms
- Help with the administration of staff pensions for salaried and non-salaried staff.
- Assist with year-end processes including the production of P11Ds
- Checking timesheets for accuracy.
- Making sure any self certs or sick notes are received from staff.
- Add any new starters with relevant P45 starter checklist information.
- Auto enrolment of staff to NHS Pension Scheme or NEST
- Assisting with the operation of our salary sacrifice schemes
- Running payroll reports
- Uploading net payments from Sage to Barclays
- Processing leavers
- RTI submissions to HMRC
- Dealing with queries from employees
- Making payments to HMRC
- Making other external payments associated with payroll
Administration and processing of the Clinical and Non Clinical costing analysis with oversight from the Management Accountant with the following:
- Analysing data from Sage payroll into the financial statements to ensure accurate reporting for clinical and non-clinical employee, PSC and self-employed costs
- Assisting with the preparation and monitoring of the workforce budgets
- Reconciling the monthly pension creditor to HMRC
- Reconciling the PAYE creditor to HMRC
Job description
Job responsibilities
This list of duties and responsibilities of the Finance and Payroll Officer, which follows, represents the main tasks which may be required to be undertaken either routinely or periodically. This list is not exhaustive and the role may include some additional duties which are not listed here.
Assisting the Payroll and Pension Manager, and being responsible to them for the following:
Processing of monthly payroll for all Cumbria Health employees by:
- Supporting the Payroll and Pension Manager to process and review the payroll, ensuring all timeframes are met. Doing this solo 3 to 4 times per year under the Payroll and Pension Managers supervision to progress to being able to provide occasional holiday cover.
- Using the internal rota system to produce timesheets to be used in preparation of payroll.
- Assist with payroll calculations such as SSP, SMP, Tax and NI
- Assist with the calculation and payment of PSCs and self-employed clinicians and associated year end forms
- Help with the administration of staff pensions for salaried and non-salaried staff.
- Assist with year-end processes including the production of P11Ds
- Checking timesheets for accuracy.
- Making sure any self certs or sick notes are received from staff.
- Add any new starters with relevant P45 starter checklist information.
- Auto enrolment of staff to NHS Pension Scheme or NEST
- Assisting with the operation of our salary sacrifice schemes
- Running payroll reports
- Uploading net payments from Sage to Barclays
- Processing leavers
- RTI submissions to HMRC
- Dealing with queries from employees
- Making payments to HMRC
- Making other external payments associated with payroll
Administration and processing of the Clinical and Non Clinical costing analysis with oversight from the Management Accountant with the following:
- Analysing data from Sage payroll into the financial statements to ensure accurate reporting for clinical and non-clinical employee, PSC and self-employed costs
- Assisting with the preparation and monitoring of the workforce budgets
- Reconciling the monthly pension creditor to HMRC
- Reconciling the PAYE creditor to HMRC
Person Specification
Other requirements
Essential
- Willingness to travel to other Cumbria Health sites if required (but role is Head Office based)
Desirable
- Hold a current Driving Licence
Personal Circumstances
Essential
- Demonstrate/ role model Cumbria Health values at all times.
- Able to work to strict deadlines
- Ability to work autonomously and as part of a team
- Always being confidential
- Positive, flexible, can do attitude
- Ability to build rapport and effective relationships at all levels
- Ability to maintain workload in a sometimes busy and demanding environment
Skills and Aptitudes
Essential
- Highly numerate and accurate, with attention to detail
- Confident spreadsheet user.
- Good communicator and sound written skills
- Good planning and organisational skills
- Adaptable to new systems
Qualifications
Essential
- 5 GCSEs including Maths and English or equivalent
Desirable
- Member of the Association of Accounting Technicians (AAT)
Experience
Essential
- Experience of processing payroll within a busy office environment.
- Understanding and experience of complex computerised payroll systems such as SAGE or an equivalent financial system
- Knowledge of relevant payroll laws and regulations
- Able to manage own workload
Desirable
- Knowledge of SAGE Payroll and Xero Accounts software
- Health sector accounts experience
Person Specification
Other requirements
Essential
- Willingness to travel to other Cumbria Health sites if required (but role is Head Office based)
Desirable
- Hold a current Driving Licence
Personal Circumstances
Essential
- Demonstrate/ role model Cumbria Health values at all times.
- Able to work to strict deadlines
- Ability to work autonomously and as part of a team
- Always being confidential
- Positive, flexible, can do attitude
- Ability to build rapport and effective relationships at all levels
- Ability to maintain workload in a sometimes busy and demanding environment
Skills and Aptitudes
Essential
- Highly numerate and accurate, with attention to detail
- Confident spreadsheet user.
- Good communicator and sound written skills
- Good planning and organisational skills
- Adaptable to new systems
Qualifications
Essential
- 5 GCSEs including Maths and English or equivalent
Desirable
- Member of the Association of Accounting Technicians (AAT)
Experience
Essential
- Experience of processing payroll within a busy office environment.
- Understanding and experience of complex computerised payroll systems such as SAGE or an equivalent financial system
- Knowledge of relevant payroll laws and regulations
- Able to manage own workload
Desirable
- Knowledge of SAGE Payroll and Xero Accounts software
- Health sector accounts experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
