Job summary
As we embark on
an exciting new chapter in our history, we are seeking a proactive, experienced
Executive Assistant to support our Chief Executive Officer (CEO) whilst driving
effective governance processes. In addition to providing hands-on PA support, you
will be at the forefront of enhancing our governance procedures by offering
guidance and ensuring compliance with regulatory requirements.
We are looking
for candidates with significant experience in a PA or Executive Assistant role.
You will also have project
administration experience, a background in governance frameworks, excellent MS
Office skills, exceptional organisational skills and be a proactive team
player.
If youre ready
to make a meaningful impact in this exciting new role, wed love to hear from
you.
Main duties of the job
To provide administrative support to the Chief Executive (CEO) to ensure the effective development, execution and evaluation of strategic priorities and projects.
To understand the legal framework that Boards are governed by and advise the organisation on key matters of regulatory and statutory importance.Support the CEO byoverseeing corporate governance, ensuring compliance with regulations, facilitating Trustee communication and onboarding, and supporting Board effectiveness.
Please see full job description attached for full details.
About us
At St Michaels
Hospice we offer a friendly, team orientated work environment a good pension
scheme with the option to continue any existing NHS pension scheme membership,
an Employee Assistance Programme, Benenden Healthcare, up to 29 days annual
leave plus bank holidays, subsidised employee meals and free refreshments, free
parking, supportive supervision and a proactive Education Department to support
with your development.
Hospice employees also qualify for a Blue Light Card
with access to a huge array of discounts.
Job description
Job responsibilities
To provide
administrative support to the Chief Executive (CEO) to ensure the effective
development, execution and evaluation of strategic priorities and projects.
To understand the legal
framework that Boards are governed by and advise the organisation on key
matters of regulatory and statutory importance.
Support the CEO by overseeing
corporate governance, ensuring compliance with regulations, facilitating Trustee
communication and onboarding, and supporting Board effectiveness.
NB: Please see full Job Description attached for full details of the role
Job description
Job responsibilities
To provide
administrative support to the Chief Executive (CEO) to ensure the effective
development, execution and evaluation of strategic priorities and projects.
To understand the legal
framework that Boards are governed by and advise the organisation on key
matters of regulatory and statutory importance.
Support the CEO by overseeing
corporate governance, ensuring compliance with regulations, facilitating Trustee
communication and onboarding, and supporting Board effectiveness.
NB: Please see full Job Description attached for full details of the role
Person Specification
Qualifications
Essential
- Educated to degree level or have equivalent experience or professional qualification.
Desirable
- Evidence of continuing professional development.
Experience
Essential
- Experience of being an Executive Assistant or Personal Assistant (PA).
- Significant project admin experience
- Background in working under governance frameworks.
- Proficiency in maintaining regulatory registers and ensuring compliance.
- Experience of developing strong relationships and understanding responsibilities of senior leaders and key stakeholders.
- Experience of working autonomously, taking responsibility for own actions and making decisions without referring to others.
- Experience of drafting documentation e.g. committee papers, presentations and basic policy content, exercising judgement and utilising strong written communication skills.
Desirable
- Experience of working in the charitable or public sector
- Proficiency in aligning policies with governance standards and timelines
- Experience of AI tools for minute production
Personal Qualities and other requirements
Essential
- A proactive, effective, collaborative and empowering team player.
- Able to bring others with you, provide challenge, confidently upwards manage and hold others to account for timely delivery.
- Business acumen and financially astute.
- Solution-focused with a positive attitude.
- High degree of integrity and discretion.
- Emotionally resilient and intelligent.
- Diplomatic and persuasive.
- Empathetic and sensitive to others
Skills/Ability/Knowledge
Essential
- Understanding and appreciation of good governance.
- Excellent knowledge of legislative and regulatory frameworks impacting charities.
- Ability to develop & implement enhanced processes and programmes to strengthen hospice governance.
- Ability to provide sound advice on regulatory matters to the CEO and Board of Trustees.
- Ability to understand and translate complex information in to easily understood language
- Exceptional organisational skills with the ability to organise time effectively, demonstrating flexibility in meeting changing priorities in order to meet deadlines.
- Proactive forward planning skills.
- Delegation and coaching skills.
- Excellent interpersonal, presentation and communication skills.
- Proficiency in the use of the Microsoft Office suite Intermediate/Advanced in Word, PowerPoint and Excel
Desirable
- Strong analytical skills to assure the integrity of reports.
- Experience in recruitment, induction, and ongoing training programmes.
Person Specification
Qualifications
Essential
- Educated to degree level or have equivalent experience or professional qualification.
Desirable
- Evidence of continuing professional development.
Experience
Essential
- Experience of being an Executive Assistant or Personal Assistant (PA).
- Significant project admin experience
- Background in working under governance frameworks.
- Proficiency in maintaining regulatory registers and ensuring compliance.
- Experience of developing strong relationships and understanding responsibilities of senior leaders and key stakeholders.
- Experience of working autonomously, taking responsibility for own actions and making decisions without referring to others.
- Experience of drafting documentation e.g. committee papers, presentations and basic policy content, exercising judgement and utilising strong written communication skills.
Desirable
- Experience of working in the charitable or public sector
- Proficiency in aligning policies with governance standards and timelines
- Experience of AI tools for minute production
Personal Qualities and other requirements
Essential
- A proactive, effective, collaborative and empowering team player.
- Able to bring others with you, provide challenge, confidently upwards manage and hold others to account for timely delivery.
- Business acumen and financially astute.
- Solution-focused with a positive attitude.
- High degree of integrity and discretion.
- Emotionally resilient and intelligent.
- Diplomatic and persuasive.
- Empathetic and sensitive to others
Skills/Ability/Knowledge
Essential
- Understanding and appreciation of good governance.
- Excellent knowledge of legislative and regulatory frameworks impacting charities.
- Ability to develop & implement enhanced processes and programmes to strengthen hospice governance.
- Ability to provide sound advice on regulatory matters to the CEO and Board of Trustees.
- Ability to understand and translate complex information in to easily understood language
- Exceptional organisational skills with the ability to organise time effectively, demonstrating flexibility in meeting changing priorities in order to meet deadlines.
- Proactive forward planning skills.
- Delegation and coaching skills.
- Excellent interpersonal, presentation and communication skills.
- Proficiency in the use of the Microsoft Office suite Intermediate/Advanced in Word, PowerPoint and Excel
Desirable
- Strong analytical skills to assure the integrity of reports.
- Experience in recruitment, induction, and ongoing training programmes.
