Job responsibilities
Title:Office Administrator
Salary:Marie Curie Clinical Pay Scale, aligned with AFC BAND 2 £22,720 per annum
Hours:Full Time 37.5 hours per week
Contract Type:Permanent
Based:Cardiff and The Vale Hospice
Closing date:17th January 2024
Interview date:TBC
Marie Curie is focused on long-term, sustainable impact and our ambition is for everyone to have the best possible end of life experience, including all the things that are important to people at the end of their life. Its underpinned by this statement:
Everyone will be affected by dying, death and bereavement and deserves the best possible experience, reflecting whats most important to them. Marie Curie will lead in end of life experience to make this happen.
You will be responsible for proactive and reactive administration support across the national team, including co-ordinating, planning and delivering ad-hoc events, as directed by the line Manager.
You will provide full secretarial and office admin support, maintaining team diaries, producing correspondence, reports, minutes, presentations and other documents. Your ability to establish and maintain efficient office systems and produce accurate management information, as required, is essential. You should therefore be highly organised and flexible, have excellent IT and proven administration skills and be confident dealing with a variety of stakeholders in a professional manner.
As the first point of contact for the office to receive visitors, handling incoming calls, dealing pro-actively with enquiries and supporting communication within the office, you will ensure arrangements for events and meetings are made in a timely fashion, including any booking of rooms, travel and accommodation; associated documentation.
No two days are the same and you will juggle a variety of demands in this hands-on role.
What we are looking for:
- Excellent planning, administrative and organisational skills.
- High level of discretion while dealing with confidential information
- Self-motivated with an ability to work autonomously as well as part of a team
- Knowledge of general office systems such as bring forward diarising, filling etc.
Whats in it for you:
- Continued access to NHS Pension Scheme (subject to eligibility)
- Marie Curie Group Personal Pension Scheme
- Season ticket loan
- Loan schemes for bikes; computers and satellite navigation systems
- Continuous development
- Industry leading training programmes
- Employee Assistance Programme
- Flexible Working
For more information or an informal chat please contact our Administration Supervisor, Joanna Everson at joanna.everson@mariecurie.org.uk
Marie Curie is committed to its values, which underpin our work. We take stringent steps to ensure that the people who join our organisation through employment or volunteering, are suitable for their roles and are committed to safeguarding all our people from harm. This includes our staff, volunteers and all those who use or come into contact with our services. We are dedicated to creating not just a safe place to work but also a supportive and rewarding one.
We are committed to a world where everyone can thrive and fulfil their potential. We are devoted to the social justice imperatives and organisational benefits of full diversity, inclusion and equity in the workplace, and are a Stonewall champion. We actively encourage and welcome applications from candidates of diverse cultures, perspectives and lived experiences.
We reserve the right to close this vacancy early. Agencies need not apply.
