Pilgrims Hospices in East Kent

Corporate Assistant

Information:

This job is now closed

Job summary

Are you an organised individual with a keen eye for detail who wants to develop your administrative skills?

Do you have a passion for working collaboratively in an environment thriving on positive change?

Do you want to experience a sense of achievement by knowing that every day you contribute to the growth and success of a much valued charity?

Pilgrims Hospices has an excellent opportunity for a proactive and efficient individual to support the PA to the CEO in a rewarding role with an award-winning charity. As a Corporate Assistant, the post holder will get involved with broad variety of administrative tasks that may include diary management and processing of meeting arrangements as well as governance and assurance administration.

The successful candidate will be involved in corporate day-to-day activities supporting the quality, growth and success of a much valued charity.

Main duties of the job

  • Arrange meetings, send meeting invitations, prepare agendas and issue supporting documents to attendees of a range of corporate and governance meetings accordingly.
  • Minute taking at corporate and governance meetings, as required.
  • Provide cover and support to the PA to CEO as required.
  • Provide secretarial support to the Medical Director
  • Co-ordinate the review and publication of organisational policies and procedural documentation.
  • Maintain accurate records, registers and schedules of information.
  • Produce responses in response to Complaints and requests for personal information, ensuring confidentiality and integrity at all times.
  • Undertake general administrative duties including filing, photocopying, scanning, incoming post management and data entry.

About us

As an award-winning employer, Pilgrims provides end of life care services to patients and their families across east Kent.

Our commitment is to provide open, compassionate care and expertise for patients and their families – both in the community and in-patient units.

Our Vision

“Of a community where people with a terminal illness, and their family and friends, are supported and empowered to live well in mind and body until the very last moment of their life”.

Other Benefits

As an Employer of Choice, our commitment to supporting our employees and volunteers is a key priority.

Our hospices offer:

  • Modern, friendly and highly professional working environments
  • Opportunities for professional development through a range of extensive learning
  • A sense of achievement in supporting a worthwhile cause
  • A sense of wellbeing
  • A good work-life balance
  • NHS and financial discounts i.e. Blue Light Card

Details

Date posted

19 May 2022

Pay scheme

Other

Salary

£20,842 a year

Contract

Permanent

Working pattern

Full-time

Reference number

B0497-22-2909

Job locations

Pilgrims Hospice

56 London Road

Canterbury

Kent

CT2 8JA


Job description

Job responsibilities

MAIN PURPOSE AND SCOPE OF THE JOB:

The Corporate Assistant will provide support to the PA to the CEO, including a broad variety of administrative tasks, which are detailed in the Job Description PDF. A flexible ‘can-do’ approach with attention to detail is required to assist with the effective organisation and management of key information.

_____________________________________________

POSITION IN ORGANISATION

Reports to: PA to the CEO

Location: Canterbury

Working hours: 35 hours a week (must be able to work a full day on Tuesdays in our Canterbury office, other regular day(s) are open to discussion re hybrid working)

Job description

Job responsibilities

MAIN PURPOSE AND SCOPE OF THE JOB:

The Corporate Assistant will provide support to the PA to the CEO, including a broad variety of administrative tasks, which are detailed in the Job Description PDF. A flexible ‘can-do’ approach with attention to detail is required to assist with the effective organisation and management of key information.

_____________________________________________

POSITION IN ORGANISATION

Reports to: PA to the CEO

Location: Canterbury

Working hours: 35 hours a week (must be able to work a full day on Tuesdays in our Canterbury office, other regular day(s) are open to discussion re hybrid working)

Person Specification

Qualifications

Essential

  • A good standard of secondary education, including a minimum of grade C / Level 4 in Maths and English GCSEs

Experience

Essential

  • Experience of working in an office environment.
  • Diary management.

Desirable

  • Taking accurate Minutes and recording actions at meetings.
  • Working with spreadsheets, registers and schedules of data and key information.

Skills and Abilities

Essential

  • A willingness to learn and develop new skills.
  • A good standard of written and verbal communication skills.
  • Organised and able to prioritise competing demands, meeting timescales as required.
  • Accuracy and attention to detail including proof-reading.
  • Flexible approach to work.
  • Honest and reliable.
  • IT literate and confident in the use of Microsoft Office products and remote meeting software.
  • A positive can do and helpful attitude.
  • An ability to work well on own initiative.
  • An ability to maintain confidentiality at all times.
  • Ability to identify business critical issues and raise accordingly.
Person Specification

Qualifications

Essential

  • A good standard of secondary education, including a minimum of grade C / Level 4 in Maths and English GCSEs

Experience

Essential

  • Experience of working in an office environment.
  • Diary management.

Desirable

  • Taking accurate Minutes and recording actions at meetings.
  • Working with spreadsheets, registers and schedules of data and key information.

Skills and Abilities

Essential

  • A willingness to learn and develop new skills.
  • A good standard of written and verbal communication skills.
  • Organised and able to prioritise competing demands, meeting timescales as required.
  • Accuracy and attention to detail including proof-reading.
  • Flexible approach to work.
  • Honest and reliable.
  • IT literate and confident in the use of Microsoft Office products and remote meeting software.
  • A positive can do and helpful attitude.
  • An ability to work well on own initiative.
  • An ability to maintain confidentiality at all times.
  • Ability to identify business critical issues and raise accordingly.

Employer details

Employer name

Pilgrims Hospices in East Kent

Address

Pilgrims Hospice

56 London Road

Canterbury

Kent

CT2 8JA


Employer's website

https://www.pilgrimshospices.org/jobs (Opens in a new tab)

Employer details

Employer name

Pilgrims Hospices in East Kent

Address

Pilgrims Hospice

56 London Road

Canterbury

Kent

CT2 8JA


Employer's website

https://www.pilgrimshospices.org/jobs (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Details

Date posted

19 May 2022

Pay scheme

Other

Salary

£20,842 a year

Contract

Permanent

Working pattern

Full-time

Reference number

B0497-22-2909

Job locations

Pilgrims Hospice

56 London Road

Canterbury

Kent

CT2 8JA


Supporting documents

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