Health & Safety Officer

Job description

Job responsibilities

JOB TITLE: Health & Safety Officer

GRADE/SALARY: 5b

REPORTS TO:Director of Retail, Health, and Safety

KEY RELATIONSHIPS

Chief Executive Officer, Directors, Board of Trustees, Medical Staff, All Hospice staff and volunteers, Health & Safety Professionals, Health & Safety Executive, Members of the Public, Integrated Care Boards, Acute Trusts, Primary and Community Services, Local Authority, Local Hospices and Other Organisations, Senior leadership team and Health and Safety reps.

RESPONSIBLE FOR

No line management reports

JOB SUMMARY

Responsible officer for Health & Safety and fire across the whole organisation, providing support to teams on all Health & Safety, and fire safety risks, improving awareness, identifying, and minimising risks and encouraging safe working practices.

Working with all members of staff, volunteers and service users to understand the importance of Health & Safety within the organisation.

To have the ability to teach and train; also the ability to advice and influence.

MAIN DUTIES AND RESPONSIBILITIES

1. Responsible officer for Health & Safety and fire across the whole organisation, providing support to teams on all Health & Safety, and fire safety risks, improving awareness, identifying, and minimising risks and encouraging safe working practices.

2. To undertake all H&S incidents and support teams and individuals to investigate all incidents and RIDDORS. To work across and liaise with the Director including the Director of Finance for insurance purposes.

3. Responsible for investigating incidents and events relating to Health & Safety and Fire ensuring findings are recorded in line with prevailing requirements, producing reports, and referring to relevant agencies incidents that require external reporting e.g., RIDDOR reporting to the HSE, working with the Hospice incident reporting system Sentinel.

4. To lead on the Health and Safety Management meetings, with the Director and H&S reps support the management of the organisations Health & Safety Management Group. To liaise with the Health and Safety reps for areas within the organisation and ensuring all training such as IOSH, COSHH, First Aid and other education needs are up to date for both H&S reps and all staff across the Hospice including delivery of fire safety training at induction and as an annual refresher.

5. Responsible for supporting and maintaining the H&S Risk Assessment register, COSHH Inventory and Assessments across all areas of the business. support staff in the ongoing management of risk control.

6. Undertake regular inspections of Hospice premises/sfh leased sites and Charity Shops to ensure compliance with current health & safety & fire safety legislation; and CQC requirements liaising with the CQC registered manager, highlighting issues requiring further attention.

7. Responsible for the production and maintenance of the Hospices Fire Emergency Plan and Fire Safety handbook for staff and the Organisations fire safety policy and fire procedures. Responsible for the development Implementation and review of Fire Risk assessments across the business locations. Responsible for all Hospice H&S mandatory training.

8. Organise fire drills and evacuations as deemed appropriate record and proactively monitor with real time results collecting data to review performance. Ensure reports are cascaded up through Management meetings and Hospice Governance.

9. Ensure the maintenance, inspection, and competent companies in respect of work equipment and systems including fire safety equipment undertake regular servicing.

10. Act as a point of contact for regulatory authorities including, HSE, Fire authority and Local Environment Health officers.

11. Responsible for supporting the reviewing of Saint Francis Hospice Health and Safety policies to ensure they meet current legislation, liaising with external partners, such as Health & Safety Consultant.

12. Support the Business Continuity element of the organisation, so the Hospice is business ready.

13. To also attend Corporate Governance, senior leadership Team, Exec Team and Board meetings when required to report on the annual H&S reports and to give assurance.

ADDITIONAL REQUIREMENTS OF POSTHOLDER

CONFIDENTIALITY: The post holder must maintain confidentiality, security and integrity of information relating to patients, staff, and other hospice matter during the course of duty. Any breach of Confidentiality may become a disciplinary issue.

DATA PROTECTION: It is the responsibility of all staff to be aware of their obligations in respect of the Data Protection Act 1998.

EQUAL OPPORTUNITES: The hospice is committed to the development of positive policies to promote equal opportunity in employment and has a clear commitment to equal opportunities. All employees have a responsibility to ensure that they understand the standards expected and that they promote and adhere to the equal opportunity measures adopted by the hospice.

HEALTH AND SAFETY: All staff must be familiar with the organisations Health safety and Fire Management policies and the requirements of such.

HOSPICE IDENTITY BADGES: Hospice ID badges must be worn at all times whilst on duty.

SMOKING: The hospice acknowledges its responsibility to provide a safe, smoke free environment, for its employees, service users and visitors. Smoking is therefore not permitted at any point whilst on duty, in accordance with the guidelines set down within the Hospice No Smoking Policy.

REGISTRATION COMPLIANCE/CODE OF CONDUCT:

All employees who are required to register with a professional body to enable them to practice within their profession, are required to comply with their code of conduct and requirements of their professional registration.

WORKING TIME REGULATIONS: The Working Time Regulations 1998 require that you should not work more than an average of 48 hours in each week. For example, in a 26-week period you should work no more than 1248 hours.

Please note that this job description is not definitive or restrictive in any way. It is a guide to the responsibilities of the role. It may be reviewed, in consultation with the post holder, in light of changing circumstances and the changing needs of the Hospice.

The post holder will be expected to perform any other such duties as might reasonably be required by the Director and will work in accordance with all Hospice Policies and Procedures.

In an emergency, all staff may be required to work different hours or carry out different tasks to those set out in their contracts of employment. This will be done in consultation with individuals and taking into account any special circumstances that may exist.

Person Specification

Experience

Essential

• Experience of health & safety within a healthcare environment.
• Report writing, project planning, creating, and monitoring procedures and systems.
• Proven track record in health & safety services management.
• Proven track record in developing and implementing health & safety procedures.
• Excellent communication skills, both written and verbal
• Excellent project management and delivery skills

Qualifications

Essential

• Health & Safety Qualification level 6 (NEBOSH Diploma) Fire safety Qualification (NEBOSH Fire) or equivalent level of experience
• Work experience in a similar role

Desirable

• Membership of professional body (IOSH, IIRSM, IFE)
• Evidence of continuing professional development

Other Requirements

Essential

• Ability to lead with honesty, integrity, and care. Be able to develop, empower and delegate effectively to achieve change and generate a positive, inclusive, workplace. Be accountable for actions and bring creativity and innovative to inspire and motivate others. Be active in the creation and delivery of the Hospice strategy for the benefit of patients, staff and our local community.
• Excellent communication skills, both written and verbal.
• Excellent project management and delivery skills.
• Excellent organisation/time management skills.
• Strong interpersonal skills with ability to communicate effectively at all levels.
• Ability to work under pressure and prioritise constantly changing, high volume workloads.
• Ability to make decisions, to work on own initiative.
• Ability to work alone and as part of a team.
• Ability to work to deadlines.
• Ability to demonstrate enthusiasm and commitment to the work of the Hospice.
• Knowledge of Health & Safety, and fire legislation and implications for the organisation.
• Able to produce and present health & safety information in verbal and written form.
• Knowledge of risk assessment in a workplace environment.
• Ability to deliver training packages on health & safety including presentation skills.
• Responsible for Health &Safety policies and procedures within the Hospice.
• Ability to maintain and understand the importance of confidentiality.
• Willingness to take on new responsibilities and respond positively to change.
• Willingness to work flexibly to accommodate the needs of the Hospice.
• Have own transport and current driving licence

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Saint Francis Hospice

Address

St. Francis Hospice

Broxhill Road

Havering-atte-bower

Romford

RM4 1QH

Employer's website

https://www.sfh.org.uk/ (Opens in a new tab)