Medical Devices Co-ordinator

Job description

Job responsibilities

Clinical Assets

• Provide operational assistance to all matters pertaining to clinical assets including compliance, asset management, service management and lifecycle management.
• Ensure clinical assets onsite are compliant or taken out of service.
• Allocate jobs to the appropriate contractor, using CAFM systems to create a document trail and manage frequently broken items, escalating issues to the Medical Devices Safety Engineer as appropriate.
• Raise purchase orders as required, appropriately storing relevant documents accessible to the team with expenditure tracked and ensuring appropriate service contracts are in place.
• Updating compliance system with relevant documents for compliance and tracking purposes (including those for Therapy items)
• Participating in the CAWG (Clinical Asset Working Group) and chairing and minute taking in absence of the Medical Devices Safety Officer
• Undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time.

Professionalism

• Keep abreast of relevant industry developments, providing recommendations to the Medical Devices Officer
• Maintain professional boundaries and professionalism at all times.
• Read all policies and procedures pertinent to working practice and to keep up to date with policy changes as they occur.
• Adhere to the policies and procedures of The Childrens Trust.

Skills and Responsibilities

• First response to clinical asset jobs coming through to the Helpdesk, co-ordinating with clinical staff at the scene, ensuring the appropriate response is carried out.
• Ability to work under pressure and to make decisions and problem solve as issues arrive
• React to orders and PPMs and within set SLA timeline, ensuring ongoing monitoring. Supporting the Medical Devices Safety Engineer in development of new PPMs.
• Collate relevant data and assist with the weekly work order tracker report and assist in distribution to relevant stakeholders.

Management of self and others

• As part of CPD, follow and review updates to government regulations and legislation.
• Develop skills and qualifications
• Meet regularly with the Medical Devices Safety Engineer for performance and development reviews; identifying learning objectives, setting targets and identifying opportunities for professional development.
• Co-ordinate with Therapy teams to support the creation of the database of the Therapy assets

Communication

• Ensure effective communication within the team and across the organisation ensuring cohesive working practices across all areas
• Ensure appropriate levels of communication and escalation with the Medical Devices Safety Engineer and Procurement & Clinical Asset Manager

Governance

• Ensure contractor compliance policy is followed by all clinical asset contractors.
• Assist with collation of data for compliance and performance reporting.
• Clinical assets maintained and managed in accordance with statutory requirements.
• Attendance and full participation at CAWG and other committees and working groups as may be required including meeting co-ordination and minute taking as requested

Health and Safety

• Adheres to all Health and Safety guidelines, principles, and regulations to perform your role and comply with The Childrens Trust policies and procedures.
• Provide evidence of all vaccinations (or medical exemption) required for the post.
• Adhere to manual handling procedures and complete mandatory manual handling training.
• Promotes the health and safety of others.
• Uses the incident reporting and risk assessment system (IRAR), to identify and report risks and incidents/actions if directed.
• Responsible for identifying and mitigating risk within the work environment.

Wellbeing and Emotional Resilience

• Maintains a positive approach and outlook when dealing with change and overcoming challenges and problems.
• Recognises own limitations, develops realistic goals, and uses support network resource when or if necessary.
• Treats challenges and problems as a learning experience.
• Remains organised and focused when under pressure.
• Responds appropriately and effectively to all constructive feedback.
• Motivates self and other.

Person Specification

Personal Qualities

Essential

• Commitment to the vision and values of The Childrens Trust.
• Flexible and can do attitude to competing commitments in workload.
• Highly motivated and reliable.
• Ability to cope working in a demanding environment.

Experience

Desirable

• Relevant experience within a complex and mature Asset Management environment.
• Strong data analysis and reporting skills, familiar with CAFM (Computer Aided Facilities Management)systems.
• Proven track record of working within a service driven role within a healthcare environment.

Skills & Knowledge

Essential

• Excellent IT skills, including Excel.
• Experience working with CAFM and compliance systems.
• Able to work across functions to achieve outcomes
• Able to work with minimum supervision.
• Excellent planning and organisational skills
• Attention to detail, analytical, quality driven approach.
• Strong influencing and relationship building skills.
• Able to manage a broad and varied workload, balancing varied and changing priorities.
• Excellent communication skills, both written and verbal, at all levels.
• Able to adapt to various challenges and sensitive situations.

Qualifications

Desirable

• Diploma qualification or equivalent. (Example BTEC Business Studies/Communication Skills)

Qualifications

Desirable

• Diploma qualification or equivalent. (Example BTEC Business Studies/Communication Skills)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Children's Trust

Address

The Childrens Trust

Tadworth Court

Tadworth

Surrey

KT20 5RU

Employer's website

https://www.thechildrenstrust.org.uk/jobs (Opens in a new tab)