Job summary
An exciting opportunity
has arisen for a Procurement & Purchasing Officer to join our Finance Team.
This role will require the successful candidate to provide high quality support to
the Purchasing team reporting to the Head of Procurement & Contracts
Management. Responsible for ordering of materials, pharmaceuticals supplies
and/or equipment as well as monitoring suppliers with regards shipment and
delivery including contractual compliance. Ensure all goods purchased provide
value for money and are in accordance with policy.
Staff benefits include,
shuttle bus and NHS pension scheme and more, please read the candidate additional information leaflet.
Main duties of the job
Role Requirements
- Analyse all supplier spend and communicating
analysis for cost reduction or consolidation with the Head of Procurement &
Contract Management as required.
- Ensure the contracts register is maintained at all times referring any
pending expirations to the relevant stakeholder.
- Run regular monthly spend reports as the stock module is fully
implemented for the Head of Procurement & Contract Management to review.
- Oversee stock controls with the Lead Stores Co-ordinator and introduce
new products to ensure we achieve all support service objectives.
- Raise the profile of the Procurement and Contracts team with the
organisation to help build compliance and policy controls.
- Lead on Management of Inventory
Systems and stock levels.
- Lead on PO issues including any training on Access for end users for the
procurement and stock module.
- Review
stock lines with the Lead Stores Co-ordinator.
- Ensure all procurement processes, supplier
details, policies and information is kept up to
date.
- Review of supply base and due diligence of all
supplier requests.
- Monitor the Procurement Purchasing card usage
ensuring an audit trail to ensure adherence to policy.
- Update the Access
Procurement user guides as required.
- To undertake other or
additional duties that are within your skills and abilities, as the
organisation. may reasonably require from time to
time.
About us
With experience of working in a complex environment, across a large and diverse workforce, you will be exceptionally organised with a high-level of attention to detail. You will naturally possess excellent inter-personal skills, and an ability to consult and positively engage with key stakeholders across the organisation.
Interview date: TBC
If you would like to discuss the role, please contact the Recruitment & Compliance Team, on 01737 365 880 or email: recruitment@thechildrenstrust.org.uk
Terms and Conditions
PLEASE NOTE: The
Children's Trust Application Form MUSTbe completed and submitted, for
your application to be considered. As part of the shortlisting process, gaps in
employment will be examined and further explored during the interview
process.
Strictly no agencies,
please.
About Us
The Childrens Trust is
the UKs leading charity for children with acquired brain injury, providing
expert rehabilitation, education, therapy, and care at our national specialist
centre in Tadworth, and to children and their families across the UK, via our
Brain Injury Community Service.
Boasting a beautiful 24-acre site in Surrey, we
are located just outside of London, close to the M25 (accessible via Junction
8, A217 to Tadworth) and easily accessible via National Rail, by way of:
Clapham Junction, Sutton, and Epsom.
Job description
Job responsibilities
Duties and Responsibilities
- Ordering and
Optimising Value for Money
- Lead on Management of Inventory Systems and stock
levels.
- Lead on PO
issues including any training on Access for end users for the procurement and
stock module.
- Review stock lines
with the Lead Stores Co-ordinator.
- Ensure all
procurement processes, supplier details, policies and information is kept up to date.
- Review of
supply base and due diligence of all supplier requests.
- Monitor the
Procurement Purchasing card usage ensuring an audit trail to ensure adherence
to policy.
- Update the Access
Procurement user guides as required.
- To undertake other or additional duties
that are within your skills and abilities, as the organisation. may reasonably require from time to time.
Professionalism- Provide excellent
customer service to all internal stakeholders.
- Meet
regularly for performance and development reviews, identifying learning
objectives, setting targets and identifying
opportunities for professional development.
- Read all
policies and procedures pertinent to working practice and to keep up to date
with policy changes as they occur.
- Be aware of
and comply with, all Trust policies and procedures.
- Always
maintain professional boundaries and professionalism.
Skills
and Responsibilities- Analyse all supplier spend and communicating analysis for cost
reduction or consolidation with the Head of Procurement & Contract
Management as required.
- Ensure the
contracts register is maintained at all times referring any pending expirations
to the relevant stakeholder.
- Run regular monthly spend reports as
the stock module is fully implemented for the Head of Procurement &
Contract Management to review.
- Oversee stock controls with the Lead
Stores Co-ordinator and introduce new products to ensure we achieve all support
service objectives.
- Raise the profile of the Procurement
and Contracts team with the organisation to help build compliance and policy
controls.
Management of self and others- Able to work with minimal supervision and ensure workload
is prioritised and shared across team.
- CPD following and reviewing updates to government
regulations and legislation I respect of PPE or changing markets, supply chain
shortages etc.
- Meet regularly for performance and development reviews,
identifying learning objectives, setting targets
and identifying opportunities for professional development.
Communication- Excellent communication skills, both written and verbal, at all levels.
- Ensure effective communication within the team and across the
organisation ensuring cohesive working practices across all areas.
- Driving and
implementing changes with the clinical team and requirements arising from
revised regulations and new legislation to ensure any revised regulations and
new legislation is reflected through updated policies and SOPs.
Governance- Collation of
data for compliance and performance reporting on suppliers and stock.
- Responsible
for the Procurement Budget.
- Monitoring
of suppliers within Access and One Trust.
- Attendance
and full participation at committees and working groups as may be required.
Health and Safety- Adheres to all health and safety guidelines,
including infection prevention and control.
- Provide evidence of a valid NHS Covid Pass or acceptable proof of Covid
vaccination or medical exemption and all vaccinations (or medical exemption)
required for the post.
- Adhere to manual handling procedures and
complete mandatory manual handling training.
- Promotes the health and safety of others.
- Uses
the incident reporting and risk assessment system (IRAR), to identify and
report risks and incidents/actions if directed.
- Responsible
for identifying and mitigating risk within the work environment.
Wellbeing
and Emotional Resilience- Maintains a
positive approach and outlook when dealing with change and overcoming
challenges and problems.
- Recognises
own limitations, develops realistic goals, and uses support network resource
when or if necessary.
- Treats
challenges and problems as a learning experience.
- Remains
organised and focused when under pressure.
- Responds
appropriately and effectively to all constructive feedback.
- Motivates
self and others.
Job description
Job responsibilities
Duties and Responsibilities
- Ordering and
Optimising Value for Money
- Lead on Management of Inventory Systems and stock
levels.
- Lead on PO
issues including any training on Access for end users for the procurement and
stock module.
- Review stock lines
with the Lead Stores Co-ordinator.
- Ensure all
procurement processes, supplier details, policies and information is kept up to date.
- Review of
supply base and due diligence of all supplier requests.
- Monitor the
Procurement Purchasing card usage ensuring an audit trail to ensure adherence
to policy.
- Update the Access
Procurement user guides as required.
- To undertake other or additional duties
that are within your skills and abilities, as the organisation. may reasonably require from time to time.
Professionalism- Provide excellent
customer service to all internal stakeholders.
- Meet
regularly for performance and development reviews, identifying learning
objectives, setting targets and identifying
opportunities for professional development.
- Read all
policies and procedures pertinent to working practice and to keep up to date
with policy changes as they occur.
- Be aware of
and comply with, all Trust policies and procedures.
- Always
maintain professional boundaries and professionalism.
Skills
and Responsibilities- Analyse all supplier spend and communicating analysis for cost
reduction or consolidation with the Head of Procurement & Contract
Management as required.
- Ensure the
contracts register is maintained at all times referring any pending expirations
to the relevant stakeholder.
- Run regular monthly spend reports as
the stock module is fully implemented for the Head of Procurement &
Contract Management to review.
- Oversee stock controls with the Lead
Stores Co-ordinator and introduce new products to ensure we achieve all support
service objectives.
- Raise the profile of the Procurement
and Contracts team with the organisation to help build compliance and policy
controls.
Management of self and others- Able to work with minimal supervision and ensure workload
is prioritised and shared across team.
- CPD following and reviewing updates to government
regulations and legislation I respect of PPE or changing markets, supply chain
shortages etc.
- Meet regularly for performance and development reviews,
identifying learning objectives, setting targets
and identifying opportunities for professional development.
Communication- Excellent communication skills, both written and verbal, at all levels.
- Ensure effective communication within the team and across the
organisation ensuring cohesive working practices across all areas.
- Driving and
implementing changes with the clinical team and requirements arising from
revised regulations and new legislation to ensure any revised regulations and
new legislation is reflected through updated policies and SOPs.
Governance- Collation of
data for compliance and performance reporting on suppliers and stock.
- Responsible
for the Procurement Budget.
- Monitoring
of suppliers within Access and One Trust.
- Attendance
and full participation at committees and working groups as may be required.
Health and Safety- Adheres to all health and safety guidelines,
including infection prevention and control.
- Provide evidence of a valid NHS Covid Pass or acceptable proof of Covid
vaccination or medical exemption and all vaccinations (or medical exemption)
required for the post.
- Adhere to manual handling procedures and
complete mandatory manual handling training.
- Promotes the health and safety of others.
- Uses
the incident reporting and risk assessment system (IRAR), to identify and
report risks and incidents/actions if directed.
- Responsible
for identifying and mitigating risk within the work environment.
Wellbeing
and Emotional Resilience- Maintains a
positive approach and outlook when dealing with change and overcoming
challenges and problems.
- Recognises
own limitations, develops realistic goals, and uses support network resource
when or if necessary.
- Treats
challenges and problems as a learning experience.
- Remains
organised and focused when under pressure.
- Responds
appropriately and effectively to all constructive feedback.
- Motivates
self and others.
Person Specification
Qualifications
Essential
- GCSE English and Maths Grade A-C or relevant NVQ level qualifications.
Desirable
Experience
Essential
- Previous experience working as a Purchasing Assistant (or similar).
- Experience in maintaining a data base of products/suppliers.
- Demonstrable experience in establishing good working. relationships with teams outside of Finance.
- Excellent stakeholder Management (Internal and External).
- Demonstrable experience of adopting best practice supply chain. models for assessing suppliers and minimising waste through purchasing decisions.
Knowledge
Essential
- String level of Microsoft Excel and Outlook (e.g., Pivot tables and formulas such as VLOOKUP, SUM, SUMIF.
- Purchasing systems knowledge.
Skills & Abilities
Essential
- Able to work collaboratively with colleagues in Finance and wider organisation.
- Clear communication skills to ensure concise messaging to stakeholders whilst establishing and maintaining good relationships across the organisation including face to face communications.
- Skilled in prioritising and meeting deadlines.
- Demonstrate independent responsibility regarding duties and process improvement.
- Ability to work organisational policies and procedures specifically with regards to processing purchase orders and credits.
- Ability to facilitate between various departments across an organisation managing order requests expediting deliveries and quality of supplies.
- Able to accurately monitor stock and controls ensuring minimum levels of different stock items to avoid overstocking and obsolescence.
- String level of Microsoft Excel and Outlook (e.g., Pivot tables and formulas such as VLOOKUP, SUM, SUMIF.
- Purchasing systems knowledge
Personal Qualities
Essential
- Commitment to the vision and values of The Childrens Trust.
- Flexible and can do attitude to competing commitments in workload.
- Highly motivated and reliable.
- Ability to cope working in a demanding environment.
- Commitment to maintaining personal wellbeing and the wellbeing of colleagues.
Person Specification
Qualifications
Essential
- GCSE English and Maths Grade A-C or relevant NVQ level qualifications.
Desirable
Experience
Essential
- Previous experience working as a Purchasing Assistant (or similar).
- Experience in maintaining a data base of products/suppliers.
- Demonstrable experience in establishing good working. relationships with teams outside of Finance.
- Excellent stakeholder Management (Internal and External).
- Demonstrable experience of adopting best practice supply chain. models for assessing suppliers and minimising waste through purchasing decisions.
Knowledge
Essential
- String level of Microsoft Excel and Outlook (e.g., Pivot tables and formulas such as VLOOKUP, SUM, SUMIF.
- Purchasing systems knowledge.
Skills & Abilities
Essential
- Able to work collaboratively with colleagues in Finance and wider organisation.
- Clear communication skills to ensure concise messaging to stakeholders whilst establishing and maintaining good relationships across the organisation including face to face communications.
- Skilled in prioritising and meeting deadlines.
- Demonstrate independent responsibility regarding duties and process improvement.
- Ability to work organisational policies and procedures specifically with regards to processing purchase orders and credits.
- Ability to facilitate between various departments across an organisation managing order requests expediting deliveries and quality of supplies.
- Able to accurately monitor stock and controls ensuring minimum levels of different stock items to avoid overstocking and obsolescence.
- String level of Microsoft Excel and Outlook (e.g., Pivot tables and formulas such as VLOOKUP, SUM, SUMIF.
- Purchasing systems knowledge
Personal Qualities
Essential
- Commitment to the vision and values of The Childrens Trust.
- Flexible and can do attitude to competing commitments in workload.
- Highly motivated and reliable.
- Ability to cope working in a demanding environment.
- Commitment to maintaining personal wellbeing and the wellbeing of colleagues.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
