HR Assistant

Job description

Job responsibilities

Supporting the HR Manager

Collating information for personnel files ensuring all are CQC compliant

Coordinating the recruitment process for the PCNs from start to finish

Ensuring PCNs are kept up to date on information relating to the ARRS roles and pay scales/reimbursement rates

Answering queries from both internal staff and external staff

Working autonomously within your capabilities

Coordinating interviews and inductions for all new starters

Ensuring all IT equipment is tracked and coordinated, ordering ARRS IT kit when required

Keeping the Bright HR system up to date with employee details, adding new starters and terminating employees upon official resignation acceptance

Calculating the correct leave and salary for new starters based on their agreed hours and working patterns

Diary management of probation/appraisal meetings and others when required

Sitting on the interview panel for ARRS and PCN to provide support and advice for the PCN

Coordinating the internal birthday calendar

Liaising with workforce in relation to the individual documents that are required for the various services that the Alliance undertakes

Providing cover within the team when necessary

Answering the phones and other general administrative duties

Coordinating the set up of all new starters IT equipment and smartcards

Ensuring that the Rota Master system is up to date with all workforce information

Ensuring all jobs to be advertised follow the correct process and are kept up to date on NHS Jobs

Providing all required payroll information of new, existing and Zero hours staff to the HR manager

Requesting DBS checks through the Alliances provider.

Any other ad hoc duties as required by the HR Manager

For a further information please see the attached job description

Person Specification

Key Skills

Essential

• Excellent interpersonal verbal & written communication skills
• Ability to prioritise and manage own workload.
• Able to take the initiative and manage workload
• Effective problem solver
• Ability to extract data from conversation or direct dictation
• Minute taking

Desirable

• Knowledge of clinical system (EMIS)
• Good understanding Access to Medical Records Act.
• Good understanding of the Data Protection Act.

Experience

Essential

• Excellent IT skills
• Working knowledge and experience of Microsoft packages including Word, Excel, PowerPoint, Publisher and Outlook
• Previous administrative experience
• Awareness and maintenance of confidentiality
• Experience of working as part of a multi-disciplinary team
• Ability to understand and learn new software and administrative procedures
• Identifying training & development needs.
• NHS working practices

Desirable

• Working in Primary care environment or health related background
• Experience of developing effective processes & procedures
• Previous HR experience

Personal Attributes

Essential

• Flexible approach
• Enthusiastic
• Sense of humour
• Ability to multi-task and work with an unpredictable work pattern with changing priorities throughout the day.
• Professional telephone manner and good listening skills.
• Professional approach to appearance and conduct
• Ability to work with a wide range of professionals & patients at all levels
• Ability to work flexible hours when required
• Light physical effort required of post

Qualifications

Essential

• Good general level of education with a minimum of GCSE level C or above in English and Maths.

Desirable

• Professional Qualification
• CIPD Level 3 qualification or equivalent or willingness to work towards
• Evidence of continuing professional development.

Other

Essential

• Car driver/access to car
• Regular attendance
• To be committed to Equal Opportunities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East Lancashire Alliance

Address

Burnley Business Centre

Empire Way

Burnley

BB12 6HH

Employer's website

https://eastlancashirealliance.co.uk/ (Opens in a new tab)