Finance Officer

Job description

Job responsibilities

1. Role Summary

Responsible for the day-to-day management of PELC accounting activities - including bank reconciliations, accounts payable and accounts receivable. You should be familiar with audits, invoices and budget preparations. You should also have excellent organizational skills and be able to handle time-sensitive tasks. Carry out accounting operations to meet legal regulations and adhere to statutory regulations and requirements under data protection and Information Governance

3. Main Duties and Responsibilities

Sales ledger (Receivable)

To raise all agreed monthly invoices and ad-hoc invoices

To obtain from and agree out of area data with relevant individual and raise monthly invoices to the appropriate out of area ICBs.

Raise monthly in-hours service invoice to appropriate surgeries.

Using the bank statement to post and allocate all receipts received.

Reconcile sales ledger to control account on a monthly basis and print out aged debtors report.

Carryout monthly credit control of outstanding debt

File all documentation for safekeeping and easy retrieval.

Purchase ledger (Payable)

To appropriately code and post all purchase invoices received and get budget holder approval ready for payment including pre-payments and accrual journals.

To generate monthly/ adhoc suggested payment report from sage and present to the Accountant for approval

To generate monthly/ adhoc purchase payments.

Reconcile purchase ledger to control account on a monthly basis and print out aged creditors report.

Carryout monthly supplier statement reconciliation

File all documentation for safekeeping and easy retrieval.

Sessional GP Payments and self-employed staff

To appropriately code and post all invoices received from PSCE/ICB ,sessional GPs & Nurses using report from the e-rostering system

To generate suggested payment report from sage and present to the Accountant for approval and upload approved report to bankline for payment.

Maintain an accurate GP records in relation to pension contribution and bank details.

Produce and send annual solo certification via e-rostering system.

File all documentation for safekeeping and easy retrieval.

Banking (cash book)

Download and save monthly bank statements.

Using bank statements, post all DDs and standing orders to appropriate ledgers.

Carry out monthly bank reconciliation in sage.

Ensure all cheques received are banked in a timely manner.

Process petty cash payments. Reconcile accounts on a monthly basis.

File all documentation for safekeeping and easy retrieval.

Other duties

• Liaising with all stakeholders in regards to any finance queries
• Assist the Accountant in the annual budgeting process.

• Assist accountant in year-end schedule preparation for debtors and creditors. Ensuring appropriate reconciliations are carried out.

• Ensure accuracy and integrity of data when using Sage, make corrections and modifications as necessary.

• Maintain administrative systems and plan time for effective use to ensure completion of tasks within given periods, and to ensure deadlines are met.

• Comply with agreed processes, procedures and policies.

• Ensure regular and accurate financial information for distribution to SMT and budget holders.

Person Specification

Qualifications

Essential

• Educated to degree level
• Accounting qualification (AAT Advanced diploma/ Qualified by experience

Desirable

• Part qualified ACCA/CIMA

Experience

Essential

• Good communication skills
• Experience of using Microsoft Office, Excel (intermediate level)
• Working knowledge of sage 200
• Strong analytical skills
• Able to explain complex things in a simple and accessible manner
• Ability to understand & modify spreadsheets for financial management reporting
• Ability to liaise throughout the organisation at all levels to obtain information and communicate requirements / procedures
• Able to work under pressure, prioritise competing demands, which are varied, and non-routine in nature, and within tight deadlines.
• Able to develop a good rapport with a wide range of stakeholders.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Partnership of East London Co-operatives (PELC) Ltd

Address

Unit 3, Bourne Court

Southend Road

Woodford

IG8 8HD

Employer's website

http://www.pelc.nhs.uk/home.html (Opens in a new tab)