Job summary
The payroll function is responsible for the processing of
one end of month payroll and one mid-month payroll, which can include out of
cycle payments. There are currently approximately
600 staff on the end of month payroll and 20 staff on the mid-month payroll.
Staff expenses are also processed through the payroll.
Staff are primarily paid Local terms and conditions,
although there is a small cohort paid on AFC, for which a knowledge is
essential.
The payroll is currently compiled locally and then sent
to our Payroll Bureau for processing and statutory deductions etc, plus
production of the e-payslips. LCW are in
the process of implementing the I-Trent integrated HR / Payroll system to go
live in Q3 FY23/24. This role will be key in implementing the new system and
roll out.
Main duties of the job
The Payroll & Pensions Manager carries
substantial responsibility for the overall management and performance of the
payroll function including:
- provision of a
comprehensive service to staff in ensuring the payroll is processed accurately
and on time;
- submissions of
relevant statutory returns and those to NHSBSA for pensions;
- assisting in business
planning through production of information to the Finance Director;
- communication with
Operational Teams to ensure quality and accurate data is provided to enable the
production of the payroll;
- Preparation of the
manual sickness return each month.
- advising staff on
appropriate matters as necessary.
About us
London Central & West Unscheduled Care Collaborative (LCW UCC)
is a leading not-for-profit provider of urgent care services in London and has
been at the forefront of implementing innovative service models to the best
care to our patients.
LCW is a social enterprise, commissioned solely by the NHS. Our
core work currently has three strands: GP out of Hours; Urgent Care; and
delivery of NHS 111 service to 9 boroughs across North Central and North West
London. LCW has also won several recent contracts, resulting in further
organisational development on services and locations, and working with new
local Partners.
Job description
Job responsibilities
The Payroll & Pensions Manager will be required to work as part of a
wider team and also autonomously and;
-
be guided by local and statutory policy and regulations,
and interpret these where necessary;
-
be able to run RotaMaster reports and analyse to ensure
they provide appropriate data for the input top the payroll. This will include calculation of overtime,
enhanced and bonus pay schemes;
-
provide output reports to enable the financial sign off
of the payroll by the Finance Director;
-
ensure the service is compliant in accordance with
statutory obligations and provide data for the annual financial accounts,
representing a true and fair view and meet financial timescales and legal
requirements;
-
be responsible for the accurate and timely production of two
monthly payrolls for approximately 600 employees;
-
be responsible for a full range of payroll tasks
including but not limited to, SMP, SSP, Starters, Leavers and Changes;
-
resolve staff payroll queries quickly and efficiently;
-
deal courteously and effectively with requests for advice
and assistance, handling these directly where within the scope of your role or
referring to colleagues as appropriate;
-
work efficiently with other departments including Human
Resources to ensure that adequate information is available for accurate payroll
processing;
-
manage overpayments and repayment plans;
-
provide training to users on I-Trent including timesheet
input and absence input;
-
assist the Finance Director with implementing process
improvements and any changes to the Payroll department in order to improve the
Payroll service;
-
provide mutual support to other staff in the department
for project work as required and during busy periods. To provide cover during the absence of other
members of the Payroll Team;
-
undertake all other reasonable duties as requested by the
Finance Director in line with the level of the post;
-
be able to work closely with the HR Team to ensure the
flow of information (including new starters, leavers, pay changes etc) enables
the accurate processing of the payroll(s).
Personal Requirements:
-
Proven experience in a senior payroll role including full
payroll processes and procedures;
-
Experience of Payroll software, preferably I-Trent;
-
Experience in processing a full range of pay enhancements
and benefits;
-
Detailed and up to date knowledge of PAYE/NI rules and
regulations including SSP, SPP and SMP.
NHS Pensions Legislation;
-
Ability to carry out basic Payroll calculations;
-
Excellent verbal and written communication skills
-
Methodical and well organised individual who is able to
plan work priorities and achieve deadlines
-
Competent in the use of Microsoft office particularly
Excel
-
To have strong interpersonal skills, including the
ability to handle difficult situations sensitively
-
Strong Attention to Detail
-
Able to get on with others and be a team player as well
as work alone
-
To be articulate and enthusiastic
-
Self Motivated and proactive
-
Analytical mind and a problem-solver with attention to
detail
-
Excellent communication and presentation skills
-
Organizational and leadership skills;
-
Good networking skills;
-
Good business acumen;
-
Effective comprehension, listening and communication
skills
-
Being able to resolve issues creatively;
-
Keen team player.
Job description
Job responsibilities
The Payroll & Pensions Manager will be required to work as part of a
wider team and also autonomously and;
-
be guided by local and statutory policy and regulations,
and interpret these where necessary;
-
be able to run RotaMaster reports and analyse to ensure
they provide appropriate data for the input top the payroll. This will include calculation of overtime,
enhanced and bonus pay schemes;
-
provide output reports to enable the financial sign off
of the payroll by the Finance Director;
-
ensure the service is compliant in accordance with
statutory obligations and provide data for the annual financial accounts,
representing a true and fair view and meet financial timescales and legal
requirements;
-
be responsible for the accurate and timely production of two
monthly payrolls for approximately 600 employees;
-
be responsible for a full range of payroll tasks
including but not limited to, SMP, SSP, Starters, Leavers and Changes;
-
resolve staff payroll queries quickly and efficiently;
-
deal courteously and effectively with requests for advice
and assistance, handling these directly where within the scope of your role or
referring to colleagues as appropriate;
-
work efficiently with other departments including Human
Resources to ensure that adequate information is available for accurate payroll
processing;
-
manage overpayments and repayment plans;
-
provide training to users on I-Trent including timesheet
input and absence input;
-
assist the Finance Director with implementing process
improvements and any changes to the Payroll department in order to improve the
Payroll service;
-
provide mutual support to other staff in the department
for project work as required and during busy periods. To provide cover during the absence of other
members of the Payroll Team;
-
undertake all other reasonable duties as requested by the
Finance Director in line with the level of the post;
-
be able to work closely with the HR Team to ensure the
flow of information (including new starters, leavers, pay changes etc) enables
the accurate processing of the payroll(s).
Personal Requirements:
-
Proven experience in a senior payroll role including full
payroll processes and procedures;
-
Experience of Payroll software, preferably I-Trent;
-
Experience in processing a full range of pay enhancements
and benefits;
-
Detailed and up to date knowledge of PAYE/NI rules and
regulations including SSP, SPP and SMP.
NHS Pensions Legislation;
-
Ability to carry out basic Payroll calculations;
-
Excellent verbal and written communication skills
-
Methodical and well organised individual who is able to
plan work priorities and achieve deadlines
-
Competent in the use of Microsoft office particularly
Excel
-
To have strong interpersonal skills, including the
ability to handle difficult situations sensitively
-
Strong Attention to Detail
-
Able to get on with others and be a team player as well
as work alone
-
To be articulate and enthusiastic
-
Self Motivated and proactive
-
Analytical mind and a problem-solver with attention to
detail
-
Excellent communication and presentation skills
-
Organizational and leadership skills;
-
Good networking skills;
-
Good business acumen;
-
Effective comprehension, listening and communication
skills
-
Being able to resolve issues creatively;
-
Keen team player.
Person Specification
Experience
Essential
- Payroll and AFC Pensions experience
Qualifications
Essential
- CCAB or equivalent (at least part-qualified)
Skills and abilities
Essential
- Ability to process information accurately, methodically and efficiently.
- Ability to organise own work to meet tight deadlines and objectives.
- Ability to work confidentiality, with tact and discretion.
- Must be proactive and take responsibility for getting things done.
- Ability to work effectively as a team member and leading by example.
- Understanding of and commitment to equality and diversity.
- Must have a flexible and adaptable approach to work.
- Ability to deputise for the Finance Director and attend stakeholder meetings.
Person Specification
Experience
Essential
- Payroll and AFC Pensions experience
Qualifications
Essential
- CCAB or equivalent (at least part-qualified)
Skills and abilities
Essential
- Ability to process information accurately, methodically and efficiently.
- Ability to organise own work to meet tight deadlines and objectives.
- Ability to work confidentiality, with tact and discretion.
- Must be proactive and take responsibility for getting things done.
- Ability to work effectively as a team member and leading by example.
- Understanding of and commitment to equality and diversity.
- Must have a flexible and adaptable approach to work.
- Ability to deputise for the Finance Director and attend stakeholder meetings.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
