Payroll & Pensions Manager
This job is now closed
The payroll function is responsible for the processing of one end of month payroll and one mid-month payroll, which can include out of cycle payments. There are currently approximately 600 staff on the end of month payroll and 20 staff on the mid-month payroll. Staff expenses are also processed through the payroll.
Staff are primarily paid Local terms and conditions, although there is a small cohort paid on AFC, for which a knowledge is essential.
The payroll is currently compiled locally and then sent to our Payroll Bureau for processing and statutory deductions etc, plus production of the e-payslips. LCW are in the process of implementing the I-Trent integrated HR / Payroll system to go live in Q3 FY23/24. This role will be key in implementing the new system and roll out.
Main duties of the job
The Payroll & Pensions Manager carries substantial responsibility for the overall management and performance of the payroll function including:
- provision of a comprehensive service to staff in ensuring the payroll is processed accurately and on time;
- submissions of relevant statutory returns and those to NHSBSA for pensions;
- assisting in business planning through production of information to the Finance Director;
- communication with Operational Teams to ensure quality and accurate data is provided to enable the production of the payroll;
- Preparation of the manual sickness return each month.
- advising staff on appropriate matters as necessary.
London Central & West Unscheduled Care Collaborative (LCW UCC) is a leading not-for-profit provider of urgent care services in London and has been at the forefront of implementing innovative service models to the best care to our patients.
LCW is a social enterprise, commissioned solely by the NHS. Our core work currently has three strands: GP out of Hours; Urgent Care; and delivery of NHS 111 service to 9 boroughs across North Central and North West London. LCW has also won several recent contracts, resulting in further organisational development on services and locations, and working with new local Partners.
The Payroll & Pensions Manager will be required to work as part of a wider team and also autonomously and;
- be guided by local and statutory policy and regulations, and interpret these where necessary;
- be able to run RotaMaster reports and analyse to ensure they provide appropriate data for the input top the payroll. This will include calculation of overtime, enhanced and bonus pay schemes;
- provide output reports to enable the financial sign off of the payroll by the Finance Director;
- ensure the service is compliant in accordance with statutory obligations and provide data for the annual financial accounts, representing a true and fair view and meet financial timescales and legal requirements;
- be responsible for the accurate and timely production of two monthly payrolls for approximately 600 employees;
- be responsible for a full range of payroll tasks including but not limited to, SMP, SSP, Starters, Leavers and Changes;
- resolve staff payroll queries quickly and efficiently;
- deal courteously and effectively with requests for advice and assistance, handling these directly where within the scope of your role or referring to colleagues as appropriate;
- work efficiently with other departments including Human Resources to ensure that adequate information is available for accurate payroll processing;
- manage overpayments and repayment plans;
- provide training to users on I-Trent including timesheet input and absence input;
- assist the Finance Director with implementing process improvements and any changes to the Payroll department in order to improve the Payroll service;
- provide mutual support to other staff in the department for project work as required and during busy periods. To provide cover during the absence of other members of the Payroll Team;
- undertake all other reasonable duties as requested by the Finance Director in line with the level of the post;
- be able to work closely with the HR Team to ensure the flow of information (including new starters, leavers, pay changes etc) enables the accurate processing of the payroll(s).
- Proven experience in a senior payroll role including full payroll processes and procedures;
- Experience of Payroll software, preferably I-Trent;
- Experience in processing a full range of pay enhancements and benefits;
- Detailed and up to date knowledge of PAYE/NI rules and regulations including SSP, SPP and SMP. NHS Pensions Legislation;
- Ability to carry out basic Payroll calculations;
- Excellent verbal and written communication skills
- Methodical and well organised individual who is able to plan work priorities and achieve deadlines
- Competent in the use of Microsoft office particularly Excel
- To have strong interpersonal skills, including the ability to handle difficult situations sensitively
- Strong Attention to Detail
- Able to get on with others and be a team player as well as work alone
- To be articulate and enthusiastic
- Self Motivated and proactive
- Analytical mind and a problem-solver with attention to detail
- Excellent communication and presentation skills
- Organizational and leadership skills;
- Good networking skills;
- Good business acumen;
- Effective comprehension, listening and communication skills
- Being able to resolve issues creatively;
- Keen team player.