Administration Manager

Job description

Job responsibilities

Administration Manager

Hourly Rate: Annual actual salary £36,000 (pro rata)

Hours: 20 hours per week (flexible) with possibility of increase in future.

Base: Horizon Centre, Royal Sussex County Hospital, Brighton

ROLE SUMMARY

Reporting to the Fund Chairman, this post will be responsible for the day-to-day administration of the Fund and provide support to the Fund Board. To act as an Ambassador for the Fund, sharing the objectives and achievements of the Fund, verbally, in person and through literature.

To co-ordinate purchases and projects being supported by the Fund and keep efficient records of expenditure, forecast spend and correspondence, ensuring the Chairman and Board are updated.

To act with the utmost integrity in both representing the Fund and in relation to banking, financial and procurement details

DUTIES AND RESPONSIBILITIES

1. Liaison between staff and patients on site, passing any publicity or fundraising opportunities to Marketing and Communications Lead.

2. To organise presentations to receive money raised, liaising with all levels of fundraising events.

3. To manage, acknowledge and receipt all donations and income received by the Fund.

4. To be accountable for recording detailed information related to the expenditure of the Fund over the Funds financial year in preparation for the annual audit. This will include, banking and receipting of all income. Liaising with the Hon. Treasurer on a regular basis. Liaising with the Trust Finance Department for payment of equipment purchased through NHS Supplies.

5. To liaise with suppliers and Trust procurement department to ensure best price of equipment. Provide information (quotes) and use the Trust IProc ordering system and process.

6. Manage all queries, deliveries, invoices of all purchases made by the Fund, liaising with appropriate Departments eg: electrical testing etc before use within the hospital.

7. Lead Administrator for the running of the Cancer Centre Car Park, which includes banking of revenue generated and related expenditure and maintenance issues.

8. To attend, minute and collate the Agenda for Directors Meeting, the SCF General meeting, the Research Fund meeting and the Annual General Meeting in liaison with the Chairman.

9. To provide a regular Administrators Report to the Fund Board as and when required.

10. To act as a strong co-ordination link between the Sussex Cancer Centre Management staff, Trustees and Governors of the Fund, and appropriate Trust Departments to provide support and continuity of communication in the development of projects funded by the Charity.

11. Liaise with Centre Service Managers regarding the Wish List.

12. To liaise with solicitors regarding legacies made to the Fund ensuring correct payment.

Person Specification

Experience

Essential

• Good communication and networking skills at all levels
• Budget management
• A self starter and be able to work on your own with minimal supervision and direction
• Attention to detail
• Ability to travel to various sites/events
• Office Administration
• Computer and database skills (Word, Excel, Outlook)
• Project Management
• Able to cross-cover other roles within the charity as needed
• Experience of managing financial performance
• Experience of procurement

Desirable

• Understanding of Charity Law
• Public relations/media industry

Qualifications

Essential

• GCSE grade A to C in English and Maths

Desirable

• Project Management
• Understanding of Charity Law
• Public relations/media industry

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Sussex Cancer Fund

Address

Sussex Cancer Centre

Royal Sussex Cancer Centre

Brighton

East Sussex

BN2 5BE

Employer's website

https://www.sussexcancerfund.co.uk/ (Opens in a new tab)