Project Admin Coordinator

Job description

Job responsibilities

We have the exciting opportunity for an Admin Project Coordinator to join our Community Mental Health Support Service!

This is a hybrid, permanent, part-time (18.75 hrs per week) role.

Travelling across our different services is an essential requirement of this role, so a driver is preferred (Newcastle, North Tyneside, South Tyneside, Sunderland and Northumberland)

• Provide efficient and effective administrative support to the Community and Crisis Teams, ensuring delegated tasks and general administration are completed to a high standard and on time.

• Support the effectiveness of meetings by managing meeting schedules, taking minutes, tracking actions, and ensuring follow-ups are completed within agreed timelines.

• Collate data and produce reports for monthly, quarterly, and annual submissions, ensuring contractual KPIs are met.

• Provide administrative support for service inboxes, managing correspondence, financial administration (facilitating invoices), and ensuring service needs are met.

• Update website and social media content with the latest news, information, and activities, promoting the service externally.

• Provide administrative support and coordination for the mobilisation of new services and projects, ensuring smooth operations from start to finish.

• Assist with the marketing and communication efforts to promote the services effectively

About you:

• Previous experience in a similar administrative or project coordination role.

• Strong understanding of administrative processes and the ability to handle diverse tasks.

• Awareness of the community, crisis, and mental health sectors, alongside administrative processes within these environments.

• Highly developed communication, numeracy, and written skills, with the ability to solve problems and provide practical solutions.

• High competency in MS Office and CRM systems.

• The ability to work under pressure with high levels of emotional resilience and a solution-focused attitude.

• A highly organised individual with excellent time management skills, able to manage multiple projects and meet deadlines.

• Ability to work independently or as part of a team, fostering strong working relationships.

• Willingness to engage in continuous professional development (CPD) and contribute to an evolving role.

• Demonstrated respect for autonomy and confidentiality, with a commitment to the organisations aims and values.

What we offer in return

We are proud to have been recognised and certified as a Great Place to Work, which speaks volumes on how much we value our staff members. In return for the hard work and dedication from our teams, we offer the following benefits:

• 30 days annual leave plus bank holidays (rising to 32 days at 5 years service) and the option to purchase or sell day
• Enhanced pension
• Wagestream-ability torelease earnings, giving youinstant access to your pay
• Smart Clinic Wellbeing Programme, including Employee Assistant Programme, GP and priority physiotherapy access and counselling sessions Shopping discounts with the opportunity to sign up for a Blue Light Card
• Enhanced life assurance scheme, payment being three times your annual salary
• Plus, many more great benefits on offer!

Here at Everyturn Mental Health we champion equality, diversity and inclusion within the organisation by ensuring our opportunities are open to all and our approach is inclusive. We positively encourage applications from candidates regardless of sex, race, disability, age, sexual orientation, gender identity, religion/belief, marital status, or pregnancy/maternity.

We welcome you to be yourself at work and have a range of Colleague Networks for members and allies of the LGBTQ+; Black, Asian and minority ethnic; menopause and neurodivergent communities.

Person Specification

Experience

Essential

• Previous experience in a similar administrative or project coordination role.
• Strong understanding of administrative processes and the ability to handle diverse tasks.
• Awareness of the community, crisis, and mental health sectors, alongside administrative processes within these environments.
• Highly developed communication, numeracy, and written skills, with the ability to solve problems and provide practical solutions.
• High competency in MS Office and CRM systems.
• The ability to work under pressure with high levels of emotional resilience and a solution-focused attitude.
• A highly organised individual with excellent time management skills, able to manage multiple projects and meet deadlines.
• Ability to work independently or as part of a team, fostering strong working relationships.
• Willingness to engage in continuous professional development (CPD) and contribute to an evolving role.
• Demonstrated respect for autonomy and confidentiality, with a commitment to the organisations aims and values.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Everyturn Mental Health

Address

2 Esh Plaza

Sir Bobby Robson Way

Gosforth

NE13 9BA

Employer's website

https://www.everyturn.org/careers-at-everyturn/ (Opens in a new tab)