Procurement Technician

Job description

Job responsibilities

Undertaking the day-to-day procurement of the Pharmacies, which will include releasing orders, checking contract prices, receiving & checking off stock in accordance with Standard Operating Procedures

To manage short-term supplier to-follows and longer-term medication shortages in line with company policies, ensuring continuity of supply

Ensures that paperwork is completed accurately and on time, communicates issues as appropriate, and attends meetings when required

To assist with National Patient Safety Alerts, medicine recalls and medicine notifications as required.

To ensure that stock returned to pharmacy is correctly assessed for re-use.

To dispose of medicines appropriately.

To be responsible for maintaining a clean and tidy work environment.

To support with daily stock checks, investigate anomalies and, where authorised, check stock levels, maintaining records as required.

To co-ordinate and record temperature measurements in the pharmacy and report any discrepancies to line manager.

Offers suggestions to improve the way we work utilising best practices.

Being made accountable for certain aspects of the role at the request of the line manager.

Maintain excellent working relationships and good communications with patients and Trust employees. Contributes to the teamwork ethic so enabling the best possible service and care to patients

To ensure confidentiality of commercial and clinical information which may related to patients; staff; Company policies; prices; business information, and takes into account requirements of the General Data Protection Regulation 2018 and Freedom of Information Act legislation

Manages their own personal training and development

Any other relevant duties and training requirements at the request of the line Manager.

Adheres to Health and Safety, Equal Opportunities, and all other relevant legislation

To assist in the collection and reporting of departmental Key Performance Indicators (KPIs)

The contact point for all robot maintenance. Maintain re-boots of ARIM and the robot, shelf maintenance and general IT.

Knowledge skills and experience required:

Essential

GCSE at C grade in Maths and English Language

Pharmacy Technician course with an approved provider

Previous procurement experience

Previous outpatient pharmacy experience

UK Pharmacy dispensing experience

Desirable

Knowledge on Wellsky/CMM computer system.

Ability to travel between sites if required

Staff Management Experience.

Communications and Working Relationships:

Engender a patient first culture across the organisation ensuring high standards of professional customer service are delivered at all times within the pharmacy.

To provide a liaison service between the Trust and suppliers to fulfil the patient need.

To effectively communicate and resolve queries, discrepancies and out of stock medicines.

To help train new members of the pharmacy team in the stock management processes and procedures.

To communicate with relevant external agencies appropriate to Pharmacy Procurement & Stores, such as licensing bodies.

Personal qualities:

Able to work under pressure and meet agreed deadlines and be decisive

Professional credibility

Ability to work on own initiative

Excellent communication and interpersonal skills

The post holder will be required to use a VDU during the working day

Required to undertake prolonged concentration, a few hours a day

Person Specification

Qualifications

Essential

• GCSE at C grade in Maths and English Language
• Technician course with approved provider.

Experience

Essential

• Previous procurement experience
• Previous outpatient pharmacy experience
• Previous hospital pharmacy experience

Skills

Desirable

• Medical consumables product knowledge.
• Knowledge of Pharmacy ordering and stock Management systems incl. Wellsky and CMM
• Supply chain knowledge
• Proficient use of Microsoft Office packages (Outlook, Word, Excel etc.).
• Accurate data entry skills.

Personal Qualities

Essential

• Able to work well in a team
• Ability to work calmly and competently under pressure and achieve deadlines, escalating issues as required.
• Patient focused
• Confident and articulate
• Self-motivated and able to prioritise work to achieve deadlines without compromising quality.
• Able to communicate well with internal and external colleagues

Other

Essential

• Ability to work between sites, must have own car.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

SWFT Clinical Services Ltd

Address

Warwick Hospital

Lakin Road

Warwick

CV34 5BW

Employer's website

https://swftclinicalservices.co.uk/default.aspx (Opens in a new tab)