Procurement Assistant

SWFT Clinical Services Ltd

The closing date is 12 March 2025

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Job summary

We are hiring! Come and join our expanding team at the Outpatients Pharmacy, SWFT CS. We are looking for a dynamic, proactive and resourceful team member to support our pharmacy procurement team.

Main duties of the job

Exciting opportunity for procurement assistant to join a fast paced and dynamic team at the Outpatient Pharmacy, George Elliot Hospital. A procurement assistant plays a key role in their ability to be able to source and procure necessary medications to meet patient needs whilst optimising costs and supply chain management. Ensuring efficient and high-quality customer experience is maintained to striving to deliver a safe, effective and caring service for patients and other service users.

About us

SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick and Stratford and Nuneaton hospitals; estates and facilities management at Stratford hospital, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts.

Subject to the Company and individual's performance, an annual discretionary bonus will be awarded.

There is automatic enrolment to the Company pension scheme, with the Company contributing 5%.

A benefits package is available to the appointed candidate upon successful completion of the six month probationary period. This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme.

Where is also access to a 24/7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or they need extra support with their mental well-being.

Date posted

26 February 2025

Pay scheme

Other

Salary

£25,222 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

203-SWFTCS130

Job locations

George Eliot Hospital

College street

Nuneaton

CV10 7DJ


Job description

Job responsibilities

Undertakes the day-to-day work of the Pharmacy, which will include releasing orders, receiving & checking off stock.

Works alongside procurement lead to chase missing orders, to-follows, owing items and monitor stock shortages.

Ensures that paperwork is completed accurately and on time, communicates issues as appropriate, and attends meetings as required

Offers suggestions to improve the way we work utilising best practices.

Being made accountable for certain aspects of the role at the request of the line Manager.

Maintains excellent working relationships and good communications with patients and Trust employees. Contributes to the teamwork ethic so enabling the best possible service and care to patients

Ensures confidentiality of commercial and clinical information, which may relate to customers, staff, Company policies, prices, business information; and takes account of requirements of the General Data Protection Regulations, and Freedom of Information legislation

Manages their own personal training and development

Any other relevant duties and training requirements at the request of the line Manager.

Adheres to Health and Safety, Equal Opportunities, and all other relevant legislation

Job description

Job responsibilities

Undertakes the day-to-day work of the Pharmacy, which will include releasing orders, receiving & checking off stock.

Works alongside procurement lead to chase missing orders, to-follows, owing items and monitor stock shortages.

Ensures that paperwork is completed accurately and on time, communicates issues as appropriate, and attends meetings as required

Offers suggestions to improve the way we work utilising best practices.

Being made accountable for certain aspects of the role at the request of the line Manager.

Maintains excellent working relationships and good communications with patients and Trust employees. Contributes to the teamwork ethic so enabling the best possible service and care to patients

Ensures confidentiality of commercial and clinical information, which may relate to customers, staff, Company policies, prices, business information; and takes account of requirements of the General Data Protection Regulations, and Freedom of Information legislation

Manages their own personal training and development

Any other relevant duties and training requirements at the request of the line Manager.

Adheres to Health and Safety, Equal Opportunities, and all other relevant legislation

Person Specification

Qualifications

Essential

  • GCSE at C grade or above in Maths and English

Experience

Desirable

  • Previous procurement experience
  • Previous outpatient pharmacy experience
  • Previous hospital pharmacy experience
  • Medical consumables product knowledge
  • Knowledge of Pharmacy ordering and stock Management systems incl. JAC
  • Supply chain knowledge

Skills

Desirable

  • Proficient use of Microsoft Office packages (Outlook, Word, Excel etc.).
  • Accurate data entry skills.

Personal Qualities

Essential

  • Able to work well in a team
  • Ability to work calmly and competently under pressure and achieve deadlines, escalating issues as required.
  • Patient focused
  • Confident and articulate
  • Self-motivated and able to prioritise work to achieve deadlines without compromising quality.
  • Able to communicate well with internal and external colleagues.

Other

Essential

  • Requirement to lift and handle boxes of varying shapes, sizes and weights during the process of stock reads and put - away
Person Specification

Qualifications

Essential

  • GCSE at C grade or above in Maths and English

Experience

Desirable

  • Previous procurement experience
  • Previous outpatient pharmacy experience
  • Previous hospital pharmacy experience
  • Medical consumables product knowledge
  • Knowledge of Pharmacy ordering and stock Management systems incl. JAC
  • Supply chain knowledge

Skills

Desirable

  • Proficient use of Microsoft Office packages (Outlook, Word, Excel etc.).
  • Accurate data entry skills.

Personal Qualities

Essential

  • Able to work well in a team
  • Ability to work calmly and competently under pressure and achieve deadlines, escalating issues as required.
  • Patient focused
  • Confident and articulate
  • Self-motivated and able to prioritise work to achieve deadlines without compromising quality.
  • Able to communicate well with internal and external colleagues.

Other

Essential

  • Requirement to lift and handle boxes of varying shapes, sizes and weights during the process of stock reads and put - away

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

SWFT Clinical Services Ltd

Address

George Eliot Hospital

College street

Nuneaton

CV10 7DJ


Employer's website

https://swftclinicalservices.co.uk/default.aspx (Opens in a new tab)

Employer details

Employer name

SWFT Clinical Services Ltd

Address

George Eliot Hospital

College street

Nuneaton

CV10 7DJ


Employer's website

https://swftclinicalservices.co.uk/default.aspx (Opens in a new tab)

For questions about the job, contact:

Deputy Pharmacy Manager

Mrs Kathryn Allen

kathryn.allen@geh.nhs.uk

01926495321

Date posted

26 February 2025

Pay scheme

Other

Salary

£25,222 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

203-SWFTCS130

Job locations

George Eliot Hospital

College street

Nuneaton

CV10 7DJ


Supporting documents

Privacy notice

SWFT Clinical Services Ltd's privacy notice (opens in a new tab)