HR Administrator (Shared Parental Leave Cover)

Job description

Job responsibilities

Main duties and responsibilities:

Provide administrative support to assist the members of RHA in their collaborative work

To act as the HR liaison between the RHA and additional workforce staff, ensuring smooth communication and prompt resolution of requests and questions around payroll/leave/contract

Assist with the general day to day support of the organisation and HR functions

Support and work closely with RHAs senior managers, the Primary Care Networks business managers and the member practices to ensure the smooth running of RHAs HR function

Provide high quality co-ordination support across a range of services and projects delivered by RHA

Develop and maintain good relationships with all stakeholders involved in RHA.

Managing communications:

Using RHA dashboards to monitor progress

Manage contractual requirements on behalf of RHA

Schedule meetings/ send invitations and agendas

Administrative support and minute taking

Manage Bright HR software.

HR/Recruitment support:

Support with the recruitment process of various roles available

Prepare induction and co-ordinate the training and development of staff

Ensuring correct processes and policies are in place and regularly updated and followed by staff

Order equipment including IT, clinical and non-clinical supplies

Ensure appraisals are up to date and carried out in a timely manner

First point of contact for any HR related matters, i.e. authorising annual leave/study leave, recording sick leave.

Working relationships:

To work as a flexible member of RHA providing support to other team members when necessary

To take an active role in the development and embedding of RHAs culture, values and reputation as providers of high-quality services

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

• Act in a way that recognises the importance of peoples rights; interpreting them in a way that is consistent with RHAs procedure, policies and current legislation
• Respect the privacy, dignity, needs and beliefs of patients, carers and colleagues
• Behave in a manner which is welcoming to and of the individual, being nonjudgmental and respecting individual circumstances and rights.

The post-holder will participate in any training programme implemented by RHA as part of this employment, such training to include:

• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
• Taking responsibility for own development, learning and performance and demonstrating skill and activities to others who are undertaking similar work
• Training may need to be undertaken outside of normal working hours, and off site

Person Specification

Experience

Essential

• At least one years experience of administrative / HR duties
• Experience of working as part of a team

Desirable

• Experience in a personnel or recruitment environment and dealing competently with a range of employee enquiries.
• Experience of working within the NHS/Primary Care environment.

Knowledge or Skills

Essential

• Understanding the necessity for confidentiality
• Effective IT systems knowledge
• Understanding of personal responsibility regarding health and safety
• Well organised with the ability to multi-task and work as part of a team
• Can translate policy guidance into practical action
• Ability to source and analyse HR information, providing managers with appropriate data and suggestions for improvement
• Willingness to adapt to change and develop new skills
• Ability to develop good working relationships with colleagues and stakeholders
• Good written/verbal communication skills
• Good IT Skills in:
• Microsoft Office:
• Word
• Excel
• Outlook
• Internet
• Ability to solve basic IT issues

Desirable

• A working knowledge of HR policies and procedures and of basic employment legislation
• Understanding of healthcare and the NHS
• Ability to write promotional reports and articles for publication

Personal qualities and attributes

Essential

• Ability to demonstrate personal accountability, emotional resilience and work well under pressure
• Ability to organise, plan and prioritise on own initiative, including when under pressure and meeting deadlines
• Ability to work flexibly and enthusiastically within a team and on own initiative
• Strong organisational skills, including planning, prioritising, time management and record keeping

Qualifications

Essential

• Good standard of education minimum of 3 GCSEs grade C or above (or equivalent) including English Language and Maths

Desirable

• CIPD Qualification

Flexibility

Essential

• Flexible approach to undertaking a wide variety of tasks
• Flexible regarding working hours, e.g. holiday and sickness cover
• Interested in learning new skills/taking on new challenges
• Willingness to work flexible hours when required to meet work demands

Desirable

• Able to undertake training outside of standard working hours if required

Judgement and decision-making

Essential

• Comfortable working to agreed objectives/duties
• Ability to work without direct supervision

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Rochdale Health Alliance

Address

The Old Post Office

No 2 The Esplanade

Rochdale

Greater Manchester

OL16 1AE

Employer's website

https://rochdalehealthalliance.co.uk/ (Opens in a new tab)