Job summary
This is a part-time role working 30 hours a week. It is a fantastic opportunity to be part of an innovative team delivering a range
of primary care services for the population of Leeds. As an integral part of
the team, you will be working with internal and external stakeholders on the coordination
of data and processes being moved into the newly acquired software.
The
coordinator will provide administrative and information management skills to
support the delivery of this project.
The
coordinator will support the delivery of the project by ensuring the smooth and
efficient running of all individual workstreams sitting within the project.
The
coordinator will function as a central point of contact between the Operational
Teams and Programme Manager, ensuring excellent communication with, and a high
level of responsiveness to, those requiring updates on the performance of the
project.
Main duties of the job
Works with team
members and colleagues to continually improve the quality of services within
the overall organisational governance framework and objectives.
Works with team members
and colleagues to identify, manage and minimise risks within the overall
organisational risk management framework. This includes understanding and
applying knowledge of the admin role in safeguarding and incident management.
In agreement with
their line manager carries out such other duties as may be reasonably expected
in accordance with the grade of the post.
Build and maintain
professional working relationships with stakeholders.
Excellent written and verbal
communication skills
Strong organisational abilities,
capable of planning and prioritising effectively.
Ability to work well under pressure and
execute tasks to a high standard, whilst supporting peers.
Good questioning skills to enable
issues/problems to be identified and resolved.
Awareness
and experience of working with and respecting confidential material.
About us
The Leeds GP Confederation has two purposes:
To be a voice for and represent General Practice in the Leeds Health and Care System:
A collective voice for General Practice that will be heard throughout the health and care system
Through representation and active participation in the health & care system to contribute to the setting of strategy and decision making
To hold contracts to enhance access to healthcare across Leeds and to provide a range of services to General Practices:
By providing services and holding contracts that directly support General practice
By having an infrastructure that enables, where appropriate, at scale working for the benefit of general practice and populations
Inclusive transparent governance
Not-for-profit
For further information, please go to www.leedsgpconfederation.org.uk
Job description
Job responsibilities
The Postholder
will undertake the following:
Liaise with the
appropriate staff on a regular basis to facilitate the smooth and efficient
running of project.
Ensure project action
lists are circulated to key staff within a timely manner, with updates being
effectively communicated to the relevant stakeholders.
Ensure project paperwork
is maintained accurately and consistently up to date.
Develop and maintain
Standard Operating Procedures for all aspect of work.
Work with Programme Manager
and Operational team to effectively communicate the new processes needed once
the software is implemented.
Support the teams
until the processes are embedded in the normal day to day activities.
To act as an initial
point of contact for all implementation queries.
To be responsible for
the day-to-day delivery of all aspects of the work undertaken.
To provide a
high-quality service ensuring effective communication when dealing with all information.
To take a proactive
approach in providing day to day delivery of the project.
To be responsible for
ensuring all specified tasks from within an agreed area are completed within
the agreed timeframe.
Provide efficient and
effective administrative support to relevant Meetings, including support to the
Programme Manager with development and timely circulation of agendas, papers,
action logs and accurate minute taking.
Job description
Job responsibilities
The Postholder
will undertake the following:
Liaise with the
appropriate staff on a regular basis to facilitate the smooth and efficient
running of project.
Ensure project action
lists are circulated to key staff within a timely manner, with updates being
effectively communicated to the relevant stakeholders.
Ensure project paperwork
is maintained accurately and consistently up to date.
Develop and maintain
Standard Operating Procedures for all aspect of work.
Work with Programme Manager
and Operational team to effectively communicate the new processes needed once
the software is implemented.
Support the teams
until the processes are embedded in the normal day to day activities.
To act as an initial
point of contact for all implementation queries.
To be responsible for
the day-to-day delivery of all aspects of the work undertaken.
To provide a
high-quality service ensuring effective communication when dealing with all information.
To take a proactive
approach in providing day to day delivery of the project.
To be responsible for
ensuring all specified tasks from within an agreed area are completed within
the agreed timeframe.
Provide efficient and
effective administrative support to relevant Meetings, including support to the
Programme Manager with development and timely circulation of agendas, papers,
action logs and accurate minute taking.
Person Specification
Systems and Applications
Essential
- Competent in the use of Microsoft Office packages including Outlook, Word, Excel, and PowerPoint Knowledge of working with systems or software
Desirable
- Knowledge of SystmOne and/or EMIS
Qualifications
Essential
- Must be willing to participate in any relevant training identified to develop skills required to carry out duties
Desirable
- Project Administration or equivalent qualification
Personal Attributes
Essential
- Enthusiastic, proactive and self-motivated with excellent time management skills Excellent communication skills; written and verbal Ability to work without direct supervision, prioritising work and acting on own initiative where appropriate
Experience
Essential
- Experience of working in a busy office environment where working to deadlines and multi-tasking is essential Meeting management including minute taking and distribution of meetings materials such as agendas
Desirable
- Experience working within a healthcare environment, with an understanding of system pressures
Person Specification
Systems and Applications
Essential
- Competent in the use of Microsoft Office packages including Outlook, Word, Excel, and PowerPoint Knowledge of working with systems or software
Desirable
- Knowledge of SystmOne and/or EMIS
Qualifications
Essential
- Must be willing to participate in any relevant training identified to develop skills required to carry out duties
Desirable
- Project Administration or equivalent qualification
Personal Attributes
Essential
- Enthusiastic, proactive and self-motivated with excellent time management skills Excellent communication skills; written and verbal Ability to work without direct supervision, prioritising work and acting on own initiative where appropriate
Experience
Essential
- Experience of working in a busy office environment where working to deadlines and multi-tasking is essential Meeting management including minute taking and distribution of meetings materials such as agendas
Desirable
- Experience working within a healthcare environment, with an understanding of system pressures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
