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St Leonard's Hospice

Finance Administrator

The closing date is 19 April 2026

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Job summary

Are you looking for a new opportunity within a rewarding and worthwhile environment?

We have a great opportunity for an experienced Finance Administrator to join the Hospice's Finance Team for a 12 month fixed term period.

This is a part-time position working 22.5 hours per week within normal office hours between Monday Friday for a fixed period of 12 months. Consideration will be given to flexible working arrangements.

Main duties of the job

Working in a small dedicated team, our Finance Administrator will focus on the processing of purchase ledger duties including:

  • Processing purchase invoices and making payments to suppliers
  • Processing employee expenses
  • Supporting budget holders in using a newly implemented purchase order process

Our ideal candidates will:

  • Have purchase ledger experience including processing purchase invoices, paying suppliers and reconciliation of suppliers statements
  • Have excellent organisational skills including attention to detail and the ability to manage and prioritise their workload
  • Be a competent user of the Microsoft package

What we can offer you in return:

  • generous annual leave entitlement of up to 41 days
  • continuation of NHS pension and annual leave entitlement (T&Cs apply)
  • attractive pension scheme for non-NHS staff
  • extensive employee discounts on shops, holidays and lifestyle choices and Blue Light Card discounts
  • free on-site parking
  • a supportive and friendly working environment
  • training and development opportunities

About us

Our mission is to provide excellent care and support to those living with life-limiting illness and to the people they care about, to enrich their lives and to contribute to the ongoing development of end-of-life care. We do this by placing our patients at the centre of everything we do, and through involving patients and their families in all decisions regarding their care.

We can only achieve this with the help of our amazing colleagues, by developing and recognising their contribution, and by sharing our knowledge and skills through education, audit and research.

Details

Date posted

08 April 2026

Pay scheme

Other

Salary

£15,049 to £16,051 a year

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

HG1541083MaiFA

Job locations

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Job description

Job responsibilities

The post holder will be expected to play a full part in all of the main duties of the Finance Department. Key responsibilities include leading on the processing receipts, supplier invoices and expenses claims and complying with and ensuring financial procedures are followed and adhered to.

Main duties and responsibilities

Expenditure

Working in conjunction with the Finance Officer:

1. Administer and process nominal payments.

2. Maintain an imprest petty cash system.

3. Process employee expenses and process payments.

4. Verify new supplier details and open an account on finance system.

5. Prepare and process purchase invoices.

6. Identify prepayments, accruals and capital transactions as required.

7. Make payments to suppliers.

8. Reconcile suppliers statements to purchase ledger.

Income

Working in conjunction with the Finance Officer:

1. Receipt, bank and record income received and update finance system.

2. Produce summaries for direct deposit income and to update finance system.

3. Raise sales invoices, run monthly aged debtor reports and maintain credit control.

4. Upload weekly sales files for the Hospice shops and agree carry-over bank account.

5. Analyse and post income received from card terminals.

6. Reconcile and post monthly Paypal transactions, arranging transfers as required.

General

Working in conjunction with the Finance Officer:

1. View and action incoming mail via the departments email inbox daily and sort the post.

2. Organise the archiving of the department records.

3. Provide assistance to the financial auditors as required.

4. Complete internal year end reporting and assist the Head of Finance with audit reporting.

5. Assist managers and budget holders with financial enquiries.

Job description

Job responsibilities

The post holder will be expected to play a full part in all of the main duties of the Finance Department. Key responsibilities include leading on the processing receipts, supplier invoices and expenses claims and complying with and ensuring financial procedures are followed and adhered to.

Main duties and responsibilities

Expenditure

Working in conjunction with the Finance Officer:

1. Administer and process nominal payments.

2. Maintain an imprest petty cash system.

3. Process employee expenses and process payments.

4. Verify new supplier details and open an account on finance system.

5. Prepare and process purchase invoices.

6. Identify prepayments, accruals and capital transactions as required.

7. Make payments to suppliers.

8. Reconcile suppliers statements to purchase ledger.

Income

Working in conjunction with the Finance Officer:

1. Receipt, bank and record income received and update finance system.

2. Produce summaries for direct deposit income and to update finance system.

3. Raise sales invoices, run monthly aged debtor reports and maintain credit control.

4. Upload weekly sales files for the Hospice shops and agree carry-over bank account.

5. Analyse and post income received from card terminals.

6. Reconcile and post monthly Paypal transactions, arranging transfers as required.

General

Working in conjunction with the Finance Officer:

1. View and action incoming mail via the departments email inbox daily and sort the post.

2. Organise the archiving of the department records.

3. Provide assistance to the financial auditors as required.

4. Complete internal year end reporting and assist the Head of Finance with audit reporting.

5. Assist managers and budget holders with financial enquiries.

Person Specification

Communication

Essential

  • Proven interpersonal skills
  • Ability to be sensitive and empathetic
  • Effective team player
  • Ability to communicate at all levels within the Hospice

Other requirements

Essential

  • Be prepared to assist with Hospice fundraising activities

Qualifications

Essential

  • Good general education

Desirable

  • AAT (Fully/Part Qualified) or equivalent

IT

Essential

  • Competent user of Microsoft Word & Excel with good keyboard skills

Experience

Essential

  • Purchase ledger, including processing purchase invoices, paying suppliers & reconciliation of suppliers statements
  • Managing an Imprest petty cash system
  • Double-entry book keeping
  • Excellent organisational skills
  • Ability to work under pressure
  • Attention to detail/accuracy
  • Able to manage and prioritise workload

Desirable

  • Experience of banking & receipting incoming cash & cheques
  • Processing travel & subsistence claims

Personal

Essential

  • Integrity, discretion and be able to respect confidentially
  • Courteous and respectful of others
  • Enthusiasm
  • Confident
Person Specification

Communication

Essential

  • Proven interpersonal skills
  • Ability to be sensitive and empathetic
  • Effective team player
  • Ability to communicate at all levels within the Hospice

Other requirements

Essential

  • Be prepared to assist with Hospice fundraising activities

Qualifications

Essential

  • Good general education

Desirable

  • AAT (Fully/Part Qualified) or equivalent

IT

Essential

  • Competent user of Microsoft Word & Excel with good keyboard skills

Experience

Essential

  • Purchase ledger, including processing purchase invoices, paying suppliers & reconciliation of suppliers statements
  • Managing an Imprest petty cash system
  • Double-entry book keeping
  • Excellent organisational skills
  • Ability to work under pressure
  • Attention to detail/accuracy
  • Able to manage and prioritise workload

Desirable

  • Experience of banking & receipting incoming cash & cheques
  • Processing travel & subsistence claims

Personal

Essential

  • Integrity, discretion and be able to respect confidentially
  • Courteous and respectful of others
  • Enthusiasm
  • Confident

Employer details

Employer name

St Leonard's Hospice

Address

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Employer's website

https://www.stleonardshospice.org.uk/ (Opens in a new tab)

Employer details

Employer name

St Leonard's Hospice

Address

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Employer's website

https://www.stleonardshospice.org.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Head of Finance

Sue Wrenn

hr@stleonardshospice.org.uk

01904777742

Details

Date posted

08 April 2026

Pay scheme

Other

Salary

£15,049 to £16,051 a year

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

HG1541083MaiFA

Job locations

St Leonard's Hospice

185 Tadcaster Road

York

North Yorkshire

YO24 1GL


Supporting documents

Privacy notice

St Leonard's Hospice's privacy notice (opens in a new tab)