Job summary
The purpose of this role is to use project management skills
to ensure the successful coordination and implementation of opportunities and
growth projects. This role will also deliver a research and administration
function for the Strategy and Innovation Team to enable us to reach our
collective team goals. This role is a full time, permanent role, working
flexible between our offices in Brighton and from home.
This role will form part of our newly set up Strategy and
Innovation Team (SIT) at Here. The SIT’s purpose is to enable growth across the
organisation. SIT is responsible for Discovery, Sharing Learning, Creating
Curiosity, Building Capability Building Sustainability and Supporting
Mobilisation around our growth strategy. Other members of the SIT include
Director of Strategy and Innovation, Head of Strategy and Innovation, Head of
Marketing and Communications, Development and Mobilisation Lead. It is an
exciting time to join this team as we look to create new ways of working across
Here to enable everyone to thrive.
Main duties of the job
You will lead on:
- Project Management for
growth projects and opportunities
- SIT administration
- Market research in line
with our priorities
- Supporting business
development processes to operate well
- Own and update key
documents to track progress and opportunities
- Monitor impact measures
for us as a SIT and for the growth of the business, support reporting of
these into key groups
About us
We are Here. Creating possibilities for care.
Here is a not-for-profit, social enterprise
working in the health sector. We do many things, including:
- designing
and delivering health care services in partnership with the NHS and third
sector organisations, and
- developing
and implementing products that support primary care to thrive,
What unites our efforts is a recognition of the
‘way’ we do things:
- We
are a group of people who believe we can make a difference in the world
- We
think business can be a force for good, and that profits should benefit
our society
- We
know that our society is not fair and equitable, and many people cannot
thrive in the conditions in which they live. We believe changes in health
and care could enable a better future for us all
Job description
Job responsibilities
Project Management
- Use project management skills to plan and deliver a number of complex projects
- Use clear language to create and manage project documents i.e. project plans, risk logs, evaluations
- Co-ordinate multiple diaries (internal and external) of key stakeholders to ensure project goals are met to a high quality, on time and within budget
- Act as a first point of contact for projects, undertaking initial analysis of risks and issues and offering advice on the appropriate course of action
- Manage internal and external relationships to enable the smooth running of projects, opportunities and partnerships
- Deliver project evaluations and progress reports
Administration
- Coordinate SIT leadership dairies to schedule key meetings and attendance at exhibitions and events
- Attend meetings and transcribe any minutes and notes as required
- Format and proofread documents, highlighted and fixing errors
- Ensure appropriate electronic and paper filing systems are in place for the SIT
Research and business development
- Use research skills, search tools and techniques to conduct market research i.e. competitors, potential partnerships policy changes, funding opportunities
- Produce accurate and concise profiles to summarise a complete picture of a customer, partner and opportunity or area
- Monitor procurement portals and undertake regular searches for tender / business opportunities. Flag up opportunities in a timely manner
- Support the coordination, research and writing of proposals for new opportunities
Quality, learning and impact
- Work with Head of Strategy and Innovation to track and report on innovation metrics and success of SIT team
- Share learning with other project coordinators and make recommendations for new ways of working to improve efficiency and impact. Coordinate the implementation of new ways of working.
- Own the SIT risk log and coordinate incident, complaints and plaudits
- Undertake proactive learning and personal development.
- Carry out any other appropriate duties as determined by the Head of Strategy and Innovation
Key Relationships
All members of the Strategy and Innovation Team
MD of Yma
Service Leads
Making it real Leads
Job description
Job responsibilities
Project Management
- Use project management skills to plan and deliver a number of complex projects
- Use clear language to create and manage project documents i.e. project plans, risk logs, evaluations
- Co-ordinate multiple diaries (internal and external) of key stakeholders to ensure project goals are met to a high quality, on time and within budget
- Act as a first point of contact for projects, undertaking initial analysis of risks and issues and offering advice on the appropriate course of action
- Manage internal and external relationships to enable the smooth running of projects, opportunities and partnerships
- Deliver project evaluations and progress reports
Administration
- Coordinate SIT leadership dairies to schedule key meetings and attendance at exhibitions and events
- Attend meetings and transcribe any minutes and notes as required
- Format and proofread documents, highlighted and fixing errors
- Ensure appropriate electronic and paper filing systems are in place for the SIT
Research and business development
- Use research skills, search tools and techniques to conduct market research i.e. competitors, potential partnerships policy changes, funding opportunities
- Produce accurate and concise profiles to summarise a complete picture of a customer, partner and opportunity or area
- Monitor procurement portals and undertake regular searches for tender / business opportunities. Flag up opportunities in a timely manner
- Support the coordination, research and writing of proposals for new opportunities
Quality, learning and impact
- Work with Head of Strategy and Innovation to track and report on innovation metrics and success of SIT team
- Share learning with other project coordinators and make recommendations for new ways of working to improve efficiency and impact. Coordinate the implementation of new ways of working.
- Own the SIT risk log and coordinate incident, complaints and plaudits
- Undertake proactive learning and personal development.
- Carry out any other appropriate duties as determined by the Head of Strategy and Innovation
Key Relationships
All members of the Strategy and Innovation Team
MD of Yma
Service Leads
Making it real Leads
Person Specification
Experience
Essential
- Experience delivering complex projects to a high standard
- Advanced computer skills and excellent knowledge of IT systems including project software, Excel, PowerPoint and word and creating and maintaining project plans
- Excellent written and verbal communication skills. Ability to write in plain English and translate complex text and issues into clear language. High degree of accuracy and attention to detail
- Highly development organisational skills
- Ability to influence, negotiate and persuade
- Ability to work to deadlines with competing demands on your time.
- Ability to prioritise effectively and confident in seeking advice when needed
- Ability to work autonomously in a small team
- Ability to build and maintain good working relationships with internal and external stakeholders
- Good team player and a positive outlook
- Proven track record of good timekeeping and attendance
- Able to show understanding of issues related to equal opportunities
- Ability to manage difficult issues with sensitivity, tact and diplomacy
Desirable
- Ability to use research channels such as search engines, phone calls, email etc.
Qualifications
Essential
- Educated to degree level and / or equivalent experience in a Project Coordination role
Person Specification
Experience
Essential
- Experience delivering complex projects to a high standard
- Advanced computer skills and excellent knowledge of IT systems including project software, Excel, PowerPoint and word and creating and maintaining project plans
- Excellent written and verbal communication skills. Ability to write in plain English and translate complex text and issues into clear language. High degree of accuracy and attention to detail
- Highly development organisational skills
- Ability to influence, negotiate and persuade
- Ability to work to deadlines with competing demands on your time.
- Ability to prioritise effectively and confident in seeking advice when needed
- Ability to work autonomously in a small team
- Ability to build and maintain good working relationships with internal and external stakeholders
- Good team player and a positive outlook
- Proven track record of good timekeeping and attendance
- Able to show understanding of issues related to equal opportunities
- Ability to manage difficult issues with sensitivity, tact and diplomacy
Desirable
- Ability to use research channels such as search engines, phone calls, email etc.
Qualifications
Essential
- Educated to degree level and / or equivalent experience in a Project Coordination role