Payroll & Accounts Co-Ordinator

Job description

Job responsibilities

Payroll Management:

• Process monthly payroll, including salary adjustments, deductions, and rollbacks.
• Send payslips and manage PAYE/NI payments and submissions.
• Handle pension payments and maintain pension spreadsheets.
• Manage tax code changes and reset payments as needed.
• Mark leavers in payroll system and send P45s.

Accounts Payable and Receivable:

• Raise invoices on Sage and upload to Tradeshift.
• Check supplier statements and resolve any discrepancies.

Financial Reporting:

• Create and maintain monthly payroll sheets.
• Prepare quarterly pension checks and locum pension remits.
• Print and manage RotaMaster reports for all employees.
• Maintain accurate financial records and journals.

Administrative Support:

• Deal with ad hoc queries and clear emails.
• Assist with HR tasks, including tracking new starters, leavers, and employee leave.
• Support with any pension-related queries.

Other Requirements:

• Ability to work in a fasted paced environment with priorities changing frequently.
• Value diversity in the workplace.
• Positively represent the Finance team and EBPC at all times.
• High standards must be maintained in all dealings with managers, doctors, nurses, staff and non EBPC personnel to ensure that a professional image of EBPC is preserved at all times.
• You are required to adopt a flexible approach.
• You are required to maintain a mutually supportive working relationship with all EBPC staff.
• EBPC maintains a no smoking policy on premises and grounds.

Confidentiality:

• In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
• In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential.
• Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety:

• The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety manual, and the practice Infection Control policy and published procedures. This will include:
• Using personal security systems within the workplace according to practice guidelines
• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks.
• Making effective use of training to update knowledge and skills.
• Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
• Actively reporting of health and safety hazards and infection hazards immediately when recognised
• Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holders role
• Undertaking periodic infection control training (minimum annually)
• Reporting potential risks identified

Equality and Diversity:

• The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
• Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.
• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
• Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional development:

• The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:
• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.
• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Quality:

• The post-holder will strive to maintain quality within the practice, and will:
• Alert other team members to issues of quality and risk.
• Assess own performance and take accountability for own actions, either directly or under supervision
• Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance.
• Work effectively with individuals in other agencies to meet patients needs.
• Effectively manage own time, workload and resources

Communication:

• The post-holder should recognize the importance of effective communication within the team and will strive to:
• Communicate effectively with other team members.
• Communicate effectively with patients and carers.
• Recognize peoples needs for alternative methods of communication and respond accordingly.

Contribution to the implementation of services:

The post-holder will:

• Apply practice policies, standards and guidance.
• Discuss with other members of the team how the policies, standards and guidelines will affect own work.
• Participate in audit where appropriate.

General Data Protection Regulation (GDPR)

• All members of staff are bound by the requirements of the General Data Protection Regulation 2018 and any breaches of the Act or of the confidential nature of the work of this post could lead to dismissal.

Person Specification

Personal Attributes

Essential

• - Excellent leadership, communication, and
• interpersonal skills at all levels
• - Attention to detail, precision, and methodical approach.
• - Organisational skills with the ability to operate
• effectively within a team.
• - Proactive approach, able to work on own
• initiative.
• - Resilience and ability to work under pressure.
• - Interest in personal growth and learning more
• about the business / sector.
• - Desire to join and support a positive working
• culture.
• - Ability to think strategically and drive business
• performance.
• - Strong analytical and problem-solving skills
• - High level of integrity and dependability with a
• - keen sense of urgency and results orientation

Experience

Essential

• - Proven experience in a senior finance role,
• preferably in a service environment
• - Strong knowledge of accounting principles, and
• financial analysis
• - Proficiency in Sage 50 Payroll
• - Knowledge of HR processes and pension
• management
• - Familiarity with the Microsoft suite - ability to
• analyse and visualise data in excel.

Desirable

• Experience within the healthcare sector or NHS.
• NHS Pension knowledge

Qualifications

Essential

• Educated to a bachelors degree level
• Proven experience in payroll and some
• experience in accounts management.

Desirable

• Educated to a masters degree level

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East Berkshire Primary Care

Address

Inspired

Easthampstead Road

Bracknell

Berkshire

RG12 1YQ

Employer's website

https://www.ebpc.nhs.uk/ (Opens in a new tab)