Resources Administrator

Job description

Job responsibilities

Duties and responsibilities:

- Create accurate rotas to ensure that all areas of the service are covered by clinicians and operational staff.

- Use shift pattern information to ensure that shifts are correctly resourced.

- Calling employees to arrange shifts.

- Finalise rotas on a long-term basis as well as arranging immediate cover when required.

- Arrange training and inductions making sure that all staff are up to date with training, and they are compliant.

- Liaise with all teams to ensure vacancies are covered as efficiently as possible. Contacting doctors directly if any urgent cover is required.

- Build relationships with newly appointed team members prior to start date relevant checks are complete.

- Produce an induction timetable.

- To receive and respond effectively to annual leave and study leave requests from all team members ensuring the sign off process is followed.

Other Requirements:

- Ability to work in a fasted paced environment with priorities changing frequently.

- Value diversity in the workplace.

- Positively represent the Resources team and EBPC at all times.

- High standards must be maintained in all dealings with team members and non EBPC personnel to ensure that a professional image of EBPC is preserved at all times.

- An EBPC Resources Administrator is required to adopt a flexible approach.

- You are required to maintain a mutually supportive working relationship with all EBPC team members.

- EBPC maintains a no smoking policy on premises and grounds.

Person Specification

Experience

Essential

• - RotaMaster knowledge/use (As administrator or user)
• - Excellent communication skills- verbal and written
• - Good organisational skills
• - Administration skills
• - Strong IT skills principally Microsoft package-Word, Excel, & ideally Access
• - Interpersonal Skills
• - Good keyboard skills
• - Demonstrate ability to work well within a team.

Qualifications

Essential

• - Good standard of general education 5 GCSEs or equivalent including Mathematics and English.

Desirable

• - Knowledge of computer packages: Word, Excel, Outlook and PowerPoint.

Experience

Essential

• - Experience working in an administrative role.
• - Familiar with working in an office environment.
• - Experience in working with office systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East Berkshire Primary Care Out of Hours Services

Address

Inspired

Easthampstead Road

Bracknell

Berkshire

RG12 1YQ

Employer's website

https://ebpcooh.org.uk/ (Opens in a new tab)