Job summary
Claire House are
looking for an exceptional Accountant to join our finance team, on a permanent
basis, to support the daily operations of the organisation and assist in the
development of processes and controls.
The successful candidate will have extensive financial
experience across sales ledger, purchase ledgers and management accounts with
excellent communication skills and the ability to work with people at all
levels from across the organisation.
Main duties of the job
As an Accountant, the successful candidate will:
Support the
purchase ledger function and complete sales invoicing
Complete month
end postings, supporting the production of monthly management accounts
Prepare balance
sheet reconciliations and tax returns
Analyse and investigate
of transactions to ensure timely and accurate record keeping identifying
potential efficiencies.
Work closely with
and support the wider finance team, including Financial Accountant and Finance
Business Partner.
Work closely with
the wider organisation to support financial understanding and support the needs
of all departments
We are looking for:
A part qualified
accountant or a candidate with significant experience at this level
Experience of computer-based
accounting systems and excellent Excel skills
An ability to
work effectively individually and as part of a team
Experience of
investigating transactions and processes, with a willingness to suggest
possible solutions
Commitment to
Claire House and its organisational objectives
A belief in the
value of volunteers and of a multi-disciplinary approach
Understanding the
importance of confidentiality
About us
Claire
House Children's Hospice helps seriously and terminally ill children live life
to the full by creating wonderful experiences and bringing back a sense of
normality to family life. By providing specialist nursing care and
emotional support we help families smile again when life couldn't get any
tougher.
Job description
Job responsibilities
1 MAIN PURPOSE OF JOB:
- To be responsible for and assist with month and quarter end processes including thecalculation of tax returns. Assist with the sales and purchase ledgers, daily financetasks and the analysis and checks of financial data.
- Support the Financial Accountant, Finance Business Partner and wider Finance teamwith other tasks as required.
2 POSITION IN ORGANISATION:
- The post holder reports into the Head of Finance and is part of a small finance team.
- The post holder may have line management responsibilities in relation to theadministration of volunteers.
3 SCOPE OF JOB:
- Supporting the Purchase Ledger Function, including supplier payment runs, adhoc supplier payments and administration of Paperless/Pleo
- Sales invoicing, management of Customer Ledger, management of unrestrictedincome postings and reconciliations
- Completion of month end postings including accruals and prepayments (cost andincome)
- Supporting the Financial Accountant and Finance Business Partner to producemonthly management accounts
- Production of Balance sheet reconciliations
- Maintaining Fixed Asset register
- Prepare the quarterly and year end VAT returns
- Analysis and investigation of transactions to ensure timely and accurate recordkeeping identifying potential efficiencies.
- Work closely with and support the wider finance team, providing cover for otherroles when needed.
- Work closely with the wider organisation to support financial understanding andsupport the needs of all departments
4 DIMENSIONS & LIMITS OF AUTHORITY:
- The role will work with laid down procedures but be able to use initiative to analyseand challenge transactions and processes in order to support continuous developmentin the function.
5 QUALIFICATIONS & SKILLS LEVEL:
- Knowledge and experience of accounting principles, part qualified in a suitableaccounting qualification
- Demonstrable experience in challenging costs and/or processes
- Experience of purchase ledger and SAGE 50 accounts
- Excellent knowledge of Word and Excel
- Good planning and organisational skills
- Ability to communicate both orally and in writing at all levels
- Display initiative and ability to work on own
- Good interpersonal skills
- Commitment to Claire House and its corporate objectives
- A belief in the value of volunteers and of a multi-disciplinary approach
- Understanding the importance of confidentiality
KEY RESPONSIBILITIES:
Sales and purchase ledger (15%)
- Support the Finance Assistant and assist with the maintenance of the Claire House purchase ledger
- Maintain the Claire House sales ledger
Month and quarter end postings and reconciliations (45%)
- Manage Claire House bank and cash accounts
- Prepare cost accruals and prepayments
- Create and post month end journals
- Reconcile selected balance sheet accounts related to month end journal postings
- Maintain fixed asset register and post depreciation
Preparation of quarterly VAT returns (5%)
Analysis of transactions and processes (20%)
- Ensure supplier records are created/maintained accurately and in line withprocedures
- Check VAT charged correctly on all postings
- Monitor income and cost issues, identifying problems and recommendingprocess improvements
Support the Financial Accountant, Finance Business Partner and wider organisation (10%)
General admin duties as required (5%)
The post holder must act at all times in a professional and responsible manner and have dueregard to confidentiality and Health & Safety legislation.
This is an outline job description and should not be regarded as an inflexible specification.
Responsibilities will be reviewed periodically in line with service priorities and duties maychange or new duties be introduced after consultation with the post holder. As a term ofyour employment you may be required to undertake such other duties, such as link roles,and/or hours of work as may reasonably be required, commensurate with your general levelof responsibility with the organisation, at your initial place of work or at any other of the ClaireHouse establishments.
DBS level: Standard
Our working premises are no smoking areas.
Job description
Job responsibilities
1 MAIN PURPOSE OF JOB:
- To be responsible for and assist with month and quarter end processes including thecalculation of tax returns. Assist with the sales and purchase ledgers, daily financetasks and the analysis and checks of financial data.
- Support the Financial Accountant, Finance Business Partner and wider Finance teamwith other tasks as required.
2 POSITION IN ORGANISATION:
- The post holder reports into the Head of Finance and is part of a small finance team.
- The post holder may have line management responsibilities in relation to theadministration of volunteers.
3 SCOPE OF JOB:
- Supporting the Purchase Ledger Function, including supplier payment runs, adhoc supplier payments and administration of Paperless/Pleo
- Sales invoicing, management of Customer Ledger, management of unrestrictedincome postings and reconciliations
- Completion of month end postings including accruals and prepayments (cost andincome)
- Supporting the Financial Accountant and Finance Business Partner to producemonthly management accounts
- Production of Balance sheet reconciliations
- Maintaining Fixed Asset register
- Prepare the quarterly and year end VAT returns
- Analysis and investigation of transactions to ensure timely and accurate recordkeeping identifying potential efficiencies.
- Work closely with and support the wider finance team, providing cover for otherroles when needed.
- Work closely with the wider organisation to support financial understanding andsupport the needs of all departments
4 DIMENSIONS & LIMITS OF AUTHORITY:
- The role will work with laid down procedures but be able to use initiative to analyseand challenge transactions and processes in order to support continuous developmentin the function.
5 QUALIFICATIONS & SKILLS LEVEL:
- Knowledge and experience of accounting principles, part qualified in a suitableaccounting qualification
- Demonstrable experience in challenging costs and/or processes
- Experience of purchase ledger and SAGE 50 accounts
- Excellent knowledge of Word and Excel
- Good planning and organisational skills
- Ability to communicate both orally and in writing at all levels
- Display initiative and ability to work on own
- Good interpersonal skills
- Commitment to Claire House and its corporate objectives
- A belief in the value of volunteers and of a multi-disciplinary approach
- Understanding the importance of confidentiality
KEY RESPONSIBILITIES:
Sales and purchase ledger (15%)
- Support the Finance Assistant and assist with the maintenance of the Claire House purchase ledger
- Maintain the Claire House sales ledger
Month and quarter end postings and reconciliations (45%)
- Manage Claire House bank and cash accounts
- Prepare cost accruals and prepayments
- Create and post month end journals
- Reconcile selected balance sheet accounts related to month end journal postings
- Maintain fixed asset register and post depreciation
Preparation of quarterly VAT returns (5%)
Analysis of transactions and processes (20%)
- Ensure supplier records are created/maintained accurately and in line withprocedures
- Check VAT charged correctly on all postings
- Monitor income and cost issues, identifying problems and recommendingprocess improvements
Support the Financial Accountant, Finance Business Partner and wider organisation (10%)
General admin duties as required (5%)
The post holder must act at all times in a professional and responsible manner and have dueregard to confidentiality and Health & Safety legislation.
This is an outline job description and should not be regarded as an inflexible specification.
Responsibilities will be reviewed periodically in line with service priorities and duties maychange or new duties be introduced after consultation with the post holder. As a term ofyour employment you may be required to undertake such other duties, such as link roles,and/or hours of work as may reasonably be required, commensurate with your general levelof responsibility with the organisation, at your initial place of work or at any other of the ClaireHouse establishments.
DBS level: Standard
Our working premises are no smoking areas.
Person Specification
Experience
Essential
- Experience of computer based accounts systems
Desirable
- Cash handling experience
- Knowledge of Charity VAT reliefs and exemptions
- Payroll/Pension Experience
- Knowledge of retail accounting
- Experience in commercial and not-for-profit organisations
Skills
Essential
- Good IT skills in particular excellent Excel skills
Desirable
- Good communication skills with the ability to communicate verbally and in writing
- Ability to consider system solutions
Qualifications
Essential
- Educated to GCSE standard A-C Grades (must include English and Maths)
- Part-qualified in a recognised professional qualification such as CIMA, ACA, ACCA or CIPFA or equivalent, or significant on the
- job experience at this level.
Personal Attributes/Abilities
Essential
- Ability to work effectively as part of a team & on your own initiative
- Reliable and excellent timekeeping and attendance records
- Excellent attention to detail
- Understand confidentiality and be smart and professional in appearance.
- Flexibility to cover for sickness and holidays
Desirable
- Ability to question transactions and processes, suggesting possible solutions
Person Specification
Experience
Essential
- Experience of computer based accounts systems
Desirable
- Cash handling experience
- Knowledge of Charity VAT reliefs and exemptions
- Payroll/Pension Experience
- Knowledge of retail accounting
- Experience in commercial and not-for-profit organisations
Skills
Essential
- Good IT skills in particular excellent Excel skills
Desirable
- Good communication skills with the ability to communicate verbally and in writing
- Ability to consider system solutions
Qualifications
Essential
- Educated to GCSE standard A-C Grades (must include English and Maths)
- Part-qualified in a recognised professional qualification such as CIMA, ACA, ACCA or CIPFA or equivalent, or significant on the
- job experience at this level.
Personal Attributes/Abilities
Essential
- Ability to work effectively as part of a team & on your own initiative
- Reliable and excellent timekeeping and attendance records
- Excellent attention to detail
- Understand confidentiality and be smart and professional in appearance.
- Flexibility to cover for sickness and holidays
Desirable
- Ability to question transactions and processes, suggesting possible solutions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
