Job responsibilities
Part 1: Job Profile
a)
Main purpose of job
This role will work with the Director of Care and Heads of in Care
providing administrative support directly to them. This role will manage and administer all of
the Care SCLT and Governance Meetings.
They will manage the Practice Education Co-ordinator.
Due to the nature of
this role, it will be office based. Any
working from home will be under exceptional circumstances only and by
arrangement with the line manager.
Part 2: Main duties and
key responsibilities
a)
Use headings from the scope (%)
Provide PA support as
directed by the Director of Care and Heads of Care
Administering monthly
SCLT Q&R meetings
Administering quarterly
Quality Governance and Risk meeting
Arranging and preparing
Mortality and Morbidity meetings
Administering Research
Governance Group
Administering
Spirituality Group
Lead on induction
planning for new starters (not clinical)
Manage the Care,
Education and Quality Co-ordinator
Be responsible for the
agreed transport budget.
Reconsiliation of
organisational credit cards as required.
Ensure you are familiar
with the practices of other team members so that you can assist in the event of
absence, thereby maintaining adequate cover within the team.
Sharing the cover of
switchboard and reception duties in the absence of reception volunteers via a
Silent on call rota.
b)
Other duties
The post holder must be able and willing to
get to and work in both hospices in Hampton and Guildford
The
post holder will need to travel extensively throughout their area and less
frequently in other parts of Surrey/West London
The
post holder should be prepared to attend SSCH meetings in different parts of
the country. Some meetings may be during
evenings or weekends.
The
post holder will be required to apply for a Disclosure and Barring Service
check
c)
Mandatory Criteria
1.
Other duties
The post holder will be working in a
developing environment and they will therefore be expected to undertake other
appropriate duties as required for the effective operation of Shooting Star Childrens
Hospices.
2. Professional
Codes of Conduct
The post holder
will be required to respect professional codes of conduct and practice relevant
to their role, as appropriate
3. Health
and Safety
Be responsible for health and safety in the
area under their control and ensure that they are familiar with Shooting Star Childrens
Hospices policy on health and safety at work.
4.
Mandatory Training
The post holder will attend
all mandatory training relevant to their role
5.
Our values and behaviours
Shooting Star Childrens
Hospices is a leading childrens hospice charity for babies, children and young
people with life limiting conditions, and their families. We require that all
of our staff share our common values and display behaviors that will enable us
to achieve our goals.
Professionalism we will safeguard our families,
each other and our organisation by working to ethical and professional
standards at all times.
Respect We will treat each other with the
utmost respect.
Integrity We will be open, honest and
transparent in all that we do.
Diversity We will respect individuality and
ensure inclusion and fairness to all.
Excellence We will strive for excellence in
all that we do.
and behaviours
Part 3: Person
specification: Qualifications, experience and skill levels
a)
Qualifications
GCSE Maths and English
at C grade or above (E)
b)
Experience
Minimum of 2 years experience as a PA working for multiple
professionals
c)
Knowledge and Skills
Excellent
oral and written communication skills, with the ability to communicate
effectively yet sympathetically with the parents/carers of life limited
children and other professionals.
The
ability to work under pressure and manage a changing workload. Prioritise competing tasks effectively.
Experience
of working with Microsoft365 applications including Word, and Outlook as well
as database packages, websites and social media platforms.
Advanced
Excel skills (E)
Copy/audio
typing, with the ability to produce accurate and well presented documents and
reports.
An
understanding of national guidance in relation to record keeping and management
of health care records.
Minute
taking
What we offer
Pension scheme
NHS
Pension Scheme (eligible employees)
Stakeholder
pension scheme
Employee
contribution 3.5%
Shooting
Star Childrens Hospices contribution 4.5%
Additional
contributions we will pay 1% above the contribution up to a limit of 7%
Annual leave
35 days
including Bank Holidays rising with length of service
2 weeks
paid sabbatical leave after 5, 10 and 15 years service
Contractual benefits
Generous
sick pay scheme
Enhanced
maternity, adoption, and paternity leave pay
Flexible
working arrangements
Death in
service benefits
Reimbursed
professional membership fees
Eye care
Employee
referral scheme
Blue Light
discount card
Health and wellbeing
Employee
Assistance Programme
Occupational
Health
Mindfulness
sessions
Cycle to
work scheme
Mental
Health First Aiders
Nutritionally
balanced meals at Christophers (free employees)
Equality,
diversity and inclusion
Shooting Star Childrens Hospice is committed to
inclusion and diversity in everything we do. We know that getting things right
is critical for us to live our organisations values: Professionalism, Respect,
Integrity, Diversity and Excellence.
We are always trying to improve our way of working to
be more inclusive and equal. Our vision is for Shooting Star Childrens Hospice
to be a place where people of all backgrounds, groups and communities feel
welcomed to work and volunteer.
