Job summary
Please apply for this vacancy via the St Catherines Hospice
Website where you can find a detailed Job Description.
Please copy and paste the information below into your search
engine and this will take you directly to this vacancy on our website:
https://stcatherineshospice.peoplehr.net/Pages/JobBoard/Opening.aspx?v=b2733f7c-ebfc-4e0e-aa00-765bf1d51fa8
Main duties of the job
Are you a experienced administrator who enjoys a varied and busy workload? Would you find it rewarding to provide secretarial, administrative and organisational support to help make a difference when it matters most? Then our Personal Assistant role might be for you!
About us
Following our recent move to Pease Pottage the Wellbeing team have a variety of new spaces to run supportive activities and groups within, the PA will assist with the organisation of these changes as well as the administration of various other meetings and events.
We are located in Grace Holland Avenue, Pease Pottage, Crawley, West Sussex RH11 9SF
Job description
Job responsibilities
Are you a experienced administrator who enjoys a varied and busy workload? Would you find it rewarding to provide secretarial, administrative and organisational support to help make a difference when it matters most?
Job description
Job responsibilities
Are you a experienced administrator who enjoys a varied and busy workload? Would you find it rewarding to provide secretarial, administrative and organisational support to help make a difference when it matters most?
Person Specification
Attitudes and Behaviours
Essential
- Demonstrable competent communicator with stakeholders at all levels
- Can demonstrate confidentiality, discretion and sensitivity
- Can evidence ability to plan and work with others proactively and collaboratively so as to manage/deliver key projects/deadlines effectively
- Demonstrable accuracy and attention to detail
- A self starter who can evidence ability to juggle tasks and establish priorities
- Demonstrable ability to communicate and manage expectations effectively
Qualifications
Essential
- Minimum of English, Maths education to level 2 (GCSE A-C) or equivalent
- Demonstrable experience as PA
- Advanced skills in MS Office products including, word, excel, PowerPoint and teams
Desirable
- Company Secretarial administrative experience and training
Experience
Essential
- Can evidence have provided a comprehensive values based PA services to busy senior managers
- Demonstrable experience of setting up administrative systems, diaries and meetings
- Can demonstrate are able to communicate clearly both in person and in writing
- Is a confident problem solver, who is flexible with an ability to work well under pressure
- Has demonstrable experience of competently working with outside organisations, suppliers and other third parties
- Has demonstrable experience of organising meetings and taking minutes in contemporaneous style/shorthand
- Has demonstrable experience of organising large events or meetings
- Can evidence competent database administration/management
Desirable
- Project management experience
- To have worked with volunteers
- Working for a health charity or in a palliative care environment
- Knowledge of NHS structures and systems
Person Specification
Attitudes and Behaviours
Essential
- Demonstrable competent communicator with stakeholders at all levels
- Can demonstrate confidentiality, discretion and sensitivity
- Can evidence ability to plan and work with others proactively and collaboratively so as to manage/deliver key projects/deadlines effectively
- Demonstrable accuracy and attention to detail
- A self starter who can evidence ability to juggle tasks and establish priorities
- Demonstrable ability to communicate and manage expectations effectively
Qualifications
Essential
- Minimum of English, Maths education to level 2 (GCSE A-C) or equivalent
- Demonstrable experience as PA
- Advanced skills in MS Office products including, word, excel, PowerPoint and teams
Desirable
- Company Secretarial administrative experience and training
Experience
Essential
- Can evidence have provided a comprehensive values based PA services to busy senior managers
- Demonstrable experience of setting up administrative systems, diaries and meetings
- Can demonstrate are able to communicate clearly both in person and in writing
- Is a confident problem solver, who is flexible with an ability to work well under pressure
- Has demonstrable experience of competently working with outside organisations, suppliers and other third parties
- Has demonstrable experience of organising meetings and taking minutes in contemporaneous style/shorthand
- Has demonstrable experience of organising large events or meetings
- Can evidence competent database administration/management
Desirable
- Project management experience
- To have worked with volunteers
- Working for a health charity or in a palliative care environment
- Knowledge of NHS structures and systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
