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St Gemma’s Hospice

Part-Time Finance Manager

The closing date is 18 July 2025

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Job summary

We are looking for a team player with excellent IT and people management skills to: Shape and drive the direction and effectiveness of the Finance team. Continually seek and implement improvements and best practices. To prepare and review monthly management accounts. Liaising with budget holders to review, advise and agree monthly results. Month and year-end duties. Act as main point of contact for the annual audit.

Main duties of the job

Support the Head of Finance to determine the short- and medium-term priorities for the Finance team. Support the Head of Finance to develop and implement St Gemmas Hospice annual business plan for the Finance department. Support the Head of Finance to develop and implement effective financial systems, financial controls, and reporting mechanisms across St Gemmas Hospice. Draft financial policies and procedures to ensure effective internal control systems are in place across the Hospice. Deliver accurate and relevant management information in a timely way to support decision making and the development of services offered by the Hospice. Empower and manage the Finance team to work within agreed financial parameters to ensure that all systems and practices are compliant with internal, external and legislative requirements. Remain up to date with current financial legislation, regulation and best practice. Implement checks to ensure Hospice wide compliance with statutory and regulatory requirements and policies and procedures for areas of responsibility. Seek continuous improvement of the finance function.

About us

St Gemmas Hospice is a Leeds-based charity providing expert care and support for local people with life-limiting and terminal illnesses. We offer care to patients and their carers in the Hospices In-Patient Unit, through the St Gemmas community team, and via our day services, which include a Day Hospice and Out-Patient Department.

Details

Date posted

25 June 2025

Pay scheme

Other

Salary

£37,985 to £45,302 a year

Contract

Permanent

Working pattern

Part-time

Reference number

SGH1117567

Job locations

St Gemmas Hospice

329 Harrogate Road

Leeds

LS17 6QD


Job description

Job responsibilities

Support the Head of Finance in the preparation, monitoring and reporting of budgets and forecasts. In collaboration with Head of Finance, liaise regularly with Heads of Department regarding monthly accounts and provide necessary support and guidance. Ensure the team maintain accurate and up to date financial records, including but not limited to records of suppliers, donors, purchases and payments, income, payroll, VAT, gift aid and fixed assets. Produce accurate monthly management accounts and assist the Head of Finance produce the annual statutory accounts to deadlines. Produce monthly balance sheet reconciliations for review by Head of Finance. Ensure that all necessary activities are completed to enable funding or grants including applying for rate relief and completing rating valuation forms. Ensure effective management of creditors and debtors ledger on review with the Finance Officer. Produce quarterly VAT returns for review by Head of Finance Review the monthly pension payments produced by the Payroll Manager and process the monthly payroll payments. Review monthly gift aid claims, providing guidance and support to ensure that gift aid forms / documentation and processes are complaint with legislation and best practice. Forecast cash flow on a weekly basis. Undertake quarterly Fixed Asset checks. Process and submit all ONS requirements. Review monthly bank reconciliations with the Finance Officer. Prepare audit schedules and act as the main point of contact with the auditors on site. Ensure that our donor management system tax status entries remains accurate. Provide necessary support to the Head of Finance to administer company insurances. In liaison with the Head of Finance ensure the ongoing review of financial systems and practices to ensure efficiency, effectiveness and alignment with the vision and values of the Hospice. Act as a point of contact for first level advice and guidance to managers, volunteers, employees, suppliers, donors, bankers and insurers on queries.

Job description

Job responsibilities

Support the Head of Finance in the preparation, monitoring and reporting of budgets and forecasts. In collaboration with Head of Finance, liaise regularly with Heads of Department regarding monthly accounts and provide necessary support and guidance. Ensure the team maintain accurate and up to date financial records, including but not limited to records of suppliers, donors, purchases and payments, income, payroll, VAT, gift aid and fixed assets. Produce accurate monthly management accounts and assist the Head of Finance produce the annual statutory accounts to deadlines. Produce monthly balance sheet reconciliations for review by Head of Finance. Ensure that all necessary activities are completed to enable funding or grants including applying for rate relief and completing rating valuation forms. Ensure effective management of creditors and debtors ledger on review with the Finance Officer. Produce quarterly VAT returns for review by Head of Finance Review the monthly pension payments produced by the Payroll Manager and process the monthly payroll payments. Review monthly gift aid claims, providing guidance and support to ensure that gift aid forms / documentation and processes are complaint with legislation and best practice. Forecast cash flow on a weekly basis. Undertake quarterly Fixed Asset checks. Process and submit all ONS requirements. Review monthly bank reconciliations with the Finance Officer. Prepare audit schedules and act as the main point of contact with the auditors on site. Ensure that our donor management system tax status entries remains accurate. Provide necessary support to the Head of Finance to administer company insurances. In liaison with the Head of Finance ensure the ongoing review of financial systems and practices to ensure efficiency, effectiveness and alignment with the vision and values of the Hospice. Act as a point of contact for first level advice and guidance to managers, volunteers, employees, suppliers, donors, bankers and insurers on queries.

Person Specification

Qualifications

Essential

  • Part ACCA/ACA/CIMA

Experience

Essential

  • Staff Management
  • Problem Solving
  • Management Accounts production

Desirable

  • SAGE or similar accounting package
  • Statutory Accounts production

Additional Criteria

Essential

  • Effective communications
  • Charity Finance
  • Data analysis through Excel
  • Team player

Desirable

  • Report Writing
Person Specification

Qualifications

Essential

  • Part ACCA/ACA/CIMA

Experience

Essential

  • Staff Management
  • Problem Solving
  • Management Accounts production

Desirable

  • SAGE or similar accounting package
  • Statutory Accounts production

Additional Criteria

Essential

  • Effective communications
  • Charity Finance
  • Data analysis through Excel
  • Team player

Desirable

  • Report Writing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

St Gemma’s Hospice

Address

St Gemmas Hospice

329 Harrogate Road

Leeds

LS17 6QD


Employer's website

https://www.st-gemma.co.uk/ (Opens in a new tab)

Employer details

Employer name

St Gemma’s Hospice

Address

St Gemmas Hospice

329 Harrogate Road

Leeds

LS17 6QD


Employer's website

https://www.st-gemma.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Finance Manger

Mary French

mary.french@st-gemma.co.uk

01132185500

Details

Date posted

25 June 2025

Pay scheme

Other

Salary

£37,985 to £45,302 a year

Contract

Permanent

Working pattern

Part-time

Reference number

SGH1117567

Job locations

St Gemmas Hospice

329 Harrogate Road

Leeds

LS17 6QD


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