Job summary
To work as part of a dynamic HR team to provide high quality, flexible administrative support with specific focus on HR administration. Tasks will include updating staff records, data inputting, supporting with recruitment, producing and circulating staff information, inbox monitoring, and organising meetings.
Main duties of the job
- Support the team with general administration tasks
- Attend HR team meetings and wider organisational team meetings
- Contribute to HR "Lunch and Learn" training sessions and support the facilitation of these meetings
- Support in note-taking for various HR meetings
- Assist in routine HR matters
- Keep up-to-date staff records, ensuring accurate data inputting into a dedicated e-learning platform and electronic HR Management system
- Support managers with the recruitment process and prepare interview packs
- Producing and circulating of staff information
- Monitor recruitment inbox
- Organise both external and internal meetings, including management of calendars , room bookings and preparing documentation
About us
About Us
Nimbuscare
is a not-for-profit organisation that aims to be a collaborative and agile
provider that cares for its people and patients. Nimbuscare is based in York
and is owned by all the practices in the city, however we deliver services over
a wider footprint.
Who
are we
We
deliver Urgent Care services in collaboration with the hospital and GP practices
in York, Scarborough, Whitby, Malton and Selby. We also provide community-based
frailty care, which focuses on treating people in the community where we can.
We also aim to shift services into the community where possible, for example
our community diagnostic centres run in partnership with the Acute Trust.
We are
committed to contributing towards a better NHS based on equity, fairness,
innovation, collaboration and quality.
We are
part of the system, and we are here to stay.
Nimbuscare
is committed to improving the diversity of its workforce to better reflect the
communities we serve. We welcome applications from everyone and work to promote
an inclusive supportive culture that values and celebrates our differences.
As a
Disability Confident Committed employer disabled applicants who meet the
essential criteria for this job are guaranteed an interview.
Please
note Nimbuscare does not hold a license to sponsor any visa applications and we
are unable to provide any advice about visas.
Job description
Job responsibilities
The training you will be getting
This apprenticeship will give you the knowledge, skills and behaviours required to work as Business Administrator and will include the following:
- Use of multiple IT packages and systems relevant to the organisation in order to write letters or emails, create proposals, perform financial processes, record and analyse data.
- Understand how to behave in a professional way including personal presentation, respect, respecting and encouraging diversity to cater for wider audiences, punctuality and attitude to colleagues, customers and key stakeholders
- Understand how to draft correspondence, write reports and be able to review others' work
- Understand how to make effective decisions based on sound reasoning and be able to deal with challenges in a mature way
- Understand how to build and maintain relationships within your own team and across the organisation
- Understand how to share administrative best practices across the organisation e.g. coach others to perform tasks correctly
- Understand how to use relevant project management principles and tools to scope, plan, monitor and report
- You will also produce a portfolio of evidence demonstrating examples of your work throughout the apprenticeship which will form the basis for the interview during the End-Point Assessment (EPA). Also, a project or process improvement will be completed over 21 to 35 hours during the apprenticeship which will form part of the EPA
Apprentices will attend York College on a day release for the duration of the apprenticeship and work with their employer for the remainder of their contracted hours. An assessor will visit every 8-10 weeks to discuss and monitor progress on the apprenticeship in conjunction with the employer.
Continual assessment will take place throughout the duration of the apprenticeship. The End-Point Assessment (EPA) will comprise of a 60-minute computer-based knowledge test of 50 questions, a 45-minute interview based on your portfolio of evidence, and a 10-15 minute presentation based on the project completed during the apprenticeship.
The qualification achieved is Business Administrator Apprenticeship level 3.
What to expect at the end of your apprenticeship
Career development to HR Assistant and should HR be the career you wish to embark upon, support to become CIPD qualified at level 3 and beyond.
Job description
Job responsibilities
The training you will be getting
This apprenticeship will give you the knowledge, skills and behaviours required to work as Business Administrator and will include the following:
- Use of multiple IT packages and systems relevant to the organisation in order to write letters or emails, create proposals, perform financial processes, record and analyse data.
- Understand how to behave in a professional way including personal presentation, respect, respecting and encouraging diversity to cater for wider audiences, punctuality and attitude to colleagues, customers and key stakeholders
- Understand how to draft correspondence, write reports and be able to review others' work
- Understand how to make effective decisions based on sound reasoning and be able to deal with challenges in a mature way
- Understand how to build and maintain relationships within your own team and across the organisation
- Understand how to share administrative best practices across the organisation e.g. coach others to perform tasks correctly
- Understand how to use relevant project management principles and tools to scope, plan, monitor and report
- You will also produce a portfolio of evidence demonstrating examples of your work throughout the apprenticeship which will form the basis for the interview during the End-Point Assessment (EPA). Also, a project or process improvement will be completed over 21 to 35 hours during the apprenticeship which will form part of the EPA
Apprentices will attend York College on a day release for the duration of the apprenticeship and work with their employer for the remainder of their contracted hours. An assessor will visit every 8-10 weeks to discuss and monitor progress on the apprenticeship in conjunction with the employer.
Continual assessment will take place throughout the duration of the apprenticeship. The End-Point Assessment (EPA) will comprise of a 60-minute computer-based knowledge test of 50 questions, a 45-minute interview based on your portfolio of evidence, and a 10-15 minute presentation based on the project completed during the apprenticeship.
The qualification achieved is Business Administrator Apprenticeship level 3.
What to expect at the end of your apprenticeship
Career development to HR Assistant and should HR be the career you wish to embark upon, support to become CIPD qualified at level 3 and beyond.
Person Specification
Qualifications
Essential
- GCSE or equivalent 3 other subjects (Grade 4/C)
- GCSE or equivalent English (Grade 4/C)
- GCSE or equivalent maths (Grade 4/C)
Desired skills and personal qualities
Essential
- Communication skills, IT skills, Team working, Microsoft Office skills
Person Specification
Qualifications
Essential
- GCSE or equivalent 3 other subjects (Grade 4/C)
- GCSE or equivalent English (Grade 4/C)
- GCSE or equivalent maths (Grade 4/C)
Desired skills and personal qualities
Essential
- Communication skills, IT skills, Team working, Microsoft Office skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
