Job summary
We are seeking to appoint an HR Assistant to
work as part of a dynamic
team. This
key role is an exciting
opportunity to support the Associate Director of HR to deliver an efficient and
proactive HR Service across the organisation.
The
successful candidate will possess relevant HR experience with an understanding
of Employment Law, have good IT skills - Microsoft Office, and be confident,
tactful and approachable. You will be a flexible and friendly member of a
small team that works together to achieve their goals. If you are highly
organised, efficient and passionate about HR and keen to develop and progress
in your career this could be the perfect opportunity for you.
Main duties of the job
To deal effectively and efficiently with all
operational HR queries
To collate timesheets / payroll information
effectively, accurately and efficiently
To support the administration of adding new
starters to NHS Pensions Online and completing monthly and annual uploads into
the Making Contributions Payment Portal in conjunction with Finance.
To undertake quarterly statutory and mandatory
training compliance audits, producing reports and escalating risks to HR Lead as
appropriate.
To support the HR lead as required
To advise managers and staff on routine HR queries
To be responsible for maintaining effective
office systems and procedures, making maximum use of technology and updating
information and HR Policies / Processes as appropriate
To ensure that HR files and records are
maintained appropriately
Undertake all recruitment and selection
administration
To support HR clinics with managers providing
advice and guidance
To take minutes at HR meetings
To liaise diaries with HR Lead and Managers in
order to arrange HR meetings that need to take place with staff
To liaise with staff / union representatives as
applicable
To issue contracts of employment
Answer day to day recruitment queries
Effective user of NHS Jobs
About us
Nimbuscare is one of the largest 'at scale' providers of primary care in
the North of England, caring for more than 250,000 patients across our 11
Member GP Practices.
We work collaboratively across the York area delivering new, innovative,
and sustainable health care services.
As leaders in local care, our goal is to work together across the health
and care system to improve the health, wellbeing, and experience of our
patients.
To learn more about Nimbuscare please visit our website at www.nimbuscare.co.uk
In line with the General Data Protection Regulations (GDPR), Nimbuscare
will use and hold your personal data for the intended purpose.
We are committed to safeguarding the welfare of children/vulnerable
adults and expect the same commitment from all staff and volunteers.
Nimbuscare is committed to improving the diversity of its workforce to
better reflect the communities we serve. We welcome applications from everyone
and work to promote an inclusive supportive culture that values and celebrates
our differences.
As a Disability Confident Committed employer disabled applicants who
meet the essential criteria for this job are guaranteed an interview.
Please note Nimbuscare does not hold a license to sponsor any visa
applications and we are unable to provide any advice about visas.
Job description
Job responsibilities
JOB SUMMARY
This key role is to support the HR and OD Lead to deliver an efficient and
proactive HR and Recruitment Service across the organisation.
Delivering HR administrative
support and best practice advice on HR and recruitment services to staff within
the organisation incorporating all aspects of the employee life cycle.
This key role liaises with
prospective and new employees, recruiting managers, occupational health and
other organisations outside of Nimbuscare to maximise the efficiency of the
recruitment process whilst maintaining excellent customer service.
As an HR Assistant you will
ensure that all pre-employment checks are conducted in line with NHS
pre-employment check standards and regulations as well as ensuring best
practice HR advice is always followed.
MAIN
DUTIES OF THE ROLE INCLUDE:
To deal effectively and efficiently with all
operational HR queries, including dealing diplomatically and professionally
with sensitive or difficult situations, whilst ensuring deadlines are met.
To collate timesheets / payroll information
effectively, accurately and efficiently on a monthly basis and forward onto
Finance for processing.
To support the administration of adding new
starters to NHS Pensions Online and completing monthly and annual uploads into
the Making Contributions Payment Portal in conjunction with Finance.
To undertake quarterly statutory and mandatory
training compliance audits, producing reports and escalating risks to HR Lead as
appropriate.
To support the HR lead as required and within
your competency level.
To advise managers and staff on routine HR queries,
e.g., sickness absence, recruitment, terms, and conditions of service, seeking
advice and guidance as necessary.
To be responsible for maintaining effective
office systems and procedures, making maximum use of technology and updating
information and HR Policies / Processes as appropriate
To ensure that HR files and records are
maintained, appropriately, including the maintenance of the electronic HR
management system with relevant employee information. Supporting managers as
required.
Undertake all recruitment and selection
administration, including preparing interview packs, producing and sending
letters for interviews, requesting references, preparation and issue of offer
letters, including relevant forms and introduction material.
To support HR clinics with managers providing
advice and guidance in terms of process / employee relations issues etc as
applicable.
To take minutes at HR meetings
To liaise diaries with HR Lead and Managers in
order to arrange HR meetings that need to take place with staff
To liaise with staff / union representatives as
applicable
To issue contracts of employment to new
starters and send variation letters to staff to inform them of contractual
changes as they occur.
Answer day to day recruitment queries from
staff regarding the recruitment process, new starters and pre-employment
checks.
Effective user of NHS Jobs this includes
uploading job adverts, responding to queries and supporting recruiting managers
with the shortlisting and interview process where necessary
Job description
Job responsibilities
JOB SUMMARY
This key role is to support the HR and OD Lead to deliver an efficient and
proactive HR and Recruitment Service across the organisation.
Delivering HR administrative
support and best practice advice on HR and recruitment services to staff within
the organisation incorporating all aspects of the employee life cycle.
This key role liaises with
prospective and new employees, recruiting managers, occupational health and
other organisations outside of Nimbuscare to maximise the efficiency of the
recruitment process whilst maintaining excellent customer service.
As an HR Assistant you will
ensure that all pre-employment checks are conducted in line with NHS
pre-employment check standards and regulations as well as ensuring best
practice HR advice is always followed.
MAIN
DUTIES OF THE ROLE INCLUDE:
To deal effectively and efficiently with all
operational HR queries, including dealing diplomatically and professionally
with sensitive or difficult situations, whilst ensuring deadlines are met.
To collate timesheets / payroll information
effectively, accurately and efficiently on a monthly basis and forward onto
Finance for processing.
To support the administration of adding new
starters to NHS Pensions Online and completing monthly and annual uploads into
the Making Contributions Payment Portal in conjunction with Finance.
To undertake quarterly statutory and mandatory
training compliance audits, producing reports and escalating risks to HR Lead as
appropriate.
To support the HR lead as required and within
your competency level.
To advise managers and staff on routine HR queries,
e.g., sickness absence, recruitment, terms, and conditions of service, seeking
advice and guidance as necessary.
To be responsible for maintaining effective
office systems and procedures, making maximum use of technology and updating
information and HR Policies / Processes as appropriate
To ensure that HR files and records are
maintained, appropriately, including the maintenance of the electronic HR
management system with relevant employee information. Supporting managers as
required.
Undertake all recruitment and selection
administration, including preparing interview packs, producing and sending
letters for interviews, requesting references, preparation and issue of offer
letters, including relevant forms and introduction material.
To support HR clinics with managers providing
advice and guidance in terms of process / employee relations issues etc as
applicable.
To take minutes at HR meetings
To liaise diaries with HR Lead and Managers in
order to arrange HR meetings that need to take place with staff
To liaise with staff / union representatives as
applicable
To issue contracts of employment to new
starters and send variation letters to staff to inform them of contractual
changes as they occur.
Answer day to day recruitment queries from
staff regarding the recruitment process, new starters and pre-employment
checks.
Effective user of NHS Jobs this includes
uploading job adverts, responding to queries and supporting recruiting managers
with the shortlisting and interview process where necessary
Person Specification
Qualifications
Essential
- CIPD qualified or part qualified or equivalent level HR experience
- Degree standard education or equivalent experience
Desirable
- NHS Experience of experience of working in Primary Care
- Evidence of continuing professional development
Experience
Essential
- At least 1 years experience of working in an office environment dealing with HR related issues
- Experience of dealing with employee relation issues
- Provision of advice and guidance on employment related matters
- Experience of utilising databases/HR systems and the ability to input, extract data and report accordingly
- Experience of policy review and development
- Experience of dealing with confidential information and knowledge of GDPR/Data Protection
Desirable
- Experience of dealing directly and successfully with the trade unions
- Experience of being involved with organisational change issues i.e. TUPE
Other
Essential
- Professional and flexible approach
- Ability to travel between various sites
Skills and Knowledge
Essential
- Knowledge of employment law, conditions of service and best practice and their interpretation/application and ability to research as required
- Knowledge of recruitment, selection, and administrative processes
- Effective verbal and written communication skills
- Ability to develop and maintain effective working relationships
- Effective organisational skills with the ability to respond to multiple priorities and meet deadlines
- Ability to work effectively as part of a team
- Ability to work effectively with a wide range of individuals
- Competent in Microsoft office including Word, Outlook & Excel
Desirable
- Ability to evaluate information and advise on the appropriate course of action
Person Specification
Qualifications
Essential
- CIPD qualified or part qualified or equivalent level HR experience
- Degree standard education or equivalent experience
Desirable
- NHS Experience of experience of working in Primary Care
- Evidence of continuing professional development
Experience
Essential
- At least 1 years experience of working in an office environment dealing with HR related issues
- Experience of dealing with employee relation issues
- Provision of advice and guidance on employment related matters
- Experience of utilising databases/HR systems and the ability to input, extract data and report accordingly
- Experience of policy review and development
- Experience of dealing with confidential information and knowledge of GDPR/Data Protection
Desirable
- Experience of dealing directly and successfully with the trade unions
- Experience of being involved with organisational change issues i.e. TUPE
Other
Essential
- Professional and flexible approach
- Ability to travel between various sites
Skills and Knowledge
Essential
- Knowledge of employment law, conditions of service and best practice and their interpretation/application and ability to research as required
- Knowledge of recruitment, selection, and administrative processes
- Effective verbal and written communication skills
- Ability to develop and maintain effective working relationships
- Effective organisational skills with the ability to respond to multiple priorities and meet deadlines
- Ability to work effectively as part of a team
- Ability to work effectively with a wide range of individuals
- Competent in Microsoft office including Word, Outlook & Excel
Desirable
- Ability to evaluate information and advise on the appropriate course of action
