HR Assistant

Nimbuscare Ltd

Job summary

We are seeking to appoint an HR Assistant to work as part of a dynamic team. This key role is an exciting opportunity to support the HR Manager to deliver an efficient and proactive HR Service across the organisation.

Main duties of the job

To deal effectively and efficiently with all operational HR queries, including dealing diplomatically and professionally with sensitive or difficult situations, whilst ensuring deadlines are met.

To issue Contracts of Employment to new starters and send variation letters to staff to inform them of contractual changes as they occur.

To effectively and efficiently collate timesheets / payroll information on a monthly basis and forward onto Finance for processing.

To support the administration of adding new starters to NHS Pensions Online and completing monthly upload into the ‘Making Contributions Payment Portal’ in conjunction with Finance.

To undertake quarterly statutory and mandatory training compliance audits, producing reports and escalating risks as appropriate.

To advise managers and staff on routine HR queries, e.g., sickness absence, recruitment, terms and conditions of service, seeking advice and guidance as necessary.

To be responsible for maintaining effective office systems and procedures, making maximum use of technology and updating information and HR Policies / Processes as appropriate.

To ensure that HR files and records are maintained, appropriately, including the maintenance of the HR management system with relevant employee information.

To view a full job description and person specification please see attachments on this advert.

About us

Nimbuscare is one of the largest ‘at scale’ providers of primary care in the North of England, caring for more than 250,000 patients across our 11 Member GP Practices.

We work collaboratively across the York area delivering new, innovative and sustainable health care services.

As leaders in local care, our goal is to work together across the health and care system to improve the health, wellbeing and experience of our patients.

To learn more about Nimbuscare please visit our website at www.nimbuscare.co.uk

In line with the General Data Protection Regulation (GDPR), Nimbuscare will use and hold your personal data for the intended purpose.

We are committed to safeguarding the welfare of children/vulnerable adults and expect the same commitment from all staff and volunteers.

Job description

Job responsibilities

Job Summary:

To assist in the provision of a robust, efficient and effective HR service in accordance with employment legislation and organisational policy and procedure. To provide comprehensive, high quality administrative support by undertaking a wide range of administrative tasks and efficiently working with office systems and processes.

The post – holder will be required to function autonomously and without direct supervision, although the HR Manager is available to provide support, guidance and supervision where necessary.

Main Duties and Responsibilities:

To deal effectively and efficiently with all operational HR queries, including dealing diplomatically and professionally with sensitive or difficult situations, while ensuring deadlines are met.

To issue Contracts of Employment to new starters, and send variation letters to staff to inform them of contractual changes as they occur.

To effectively and efficiently collate timesheets / payroll information on a monthly basis and forward onto Finance for processing.

To support the administration of adding new starters to NHS Pensions Online and completing monthly upload into the Making Contributions Payment Portal in conjunction with Finance.

To undertake quarterly statutory and mandatory training compliance audits, producing reports and escalating risks as appropriate.

To advise managers and staff on routine HR queries, e.g. sickness absence, recruitment, terms and conditions of service, seeking advice and guidance as necessary.

To be responsible for maintaining effective office systems and procedures, making maximum use of technology and updating information and HR Policies / Processes as appropriate.

To ensure that HR files and records are maintained, appropriately, including the maintenance of the HR management system with relevant employee information.

To open, date and distribute incoming post for Human Resources.

To provide an efficient and effective administrative service as part of the HR Team - this may include receiving telephone calls, minute taking, meeting planning, diary management, filing, maintenance of databases, receipting of invoices, photocopying etc.

To support the HR Manager in all aspects of HR Management, including HR related training programs, workshops and seminars.

Continuously learn the latest HR best practices to improve workplace efficiency.

To make travel and accommodation arrangements.

As part of the wider team, to review working practices and suggest improvements, ensuring continual quality improvement.

Required to comply with all relevant national and local statutory and mandatory requirements including Health and Safety, Infection Control.

The job description is provided as an outline of the key tasks and responsblities and is not intended to be an exhaustive list . The job will change over time to reflect the changing needs of Nimbuscare and its services as well as the personal development of the post holder.

Person Specification

Experience

Essential

• Experience of working in a busy office environment.
• Minimum 1 years experience of working in a busy HR Department with an understanding of Employment Law.
• Experience of working within an environment delivering excellent customer service.

Desirable

• Experience of working within an NHS HR role.
• Experience of payroll work.
• Knowledge of employment law.

Skills and Knowledge

Essential

• Excellent keyboard skills and knowledge of Microsoft Office.
• Numerate, able to think clearly and meet deadlines.
• Ability to multi-task and prioritise a varied and diverse workload.
• Ability to form and maintain good working relationships internally and with external agencies.
• Accuracy, attention to detail and speed of working.
• Ability to work without constant supervision, using own initiative.
• Calm and professional approach, with an aptitude for excellent customer service.
• High standard of integrity and reliability.

Desirable

• Knowledge of NHS Jobs.
• Note Taking at HR meetings.
• Presentation and Public speaking skills.

Physical skills

Essential

• VDU use.
• Driver / Own Transport.

Qualifications

Essential

• NVQ level 3 or equivalent.

Desirable

• Certificate in Personnel Practice (CPP).

Personal Attributes

Essential

• Confident.
• A can do attitude.
• Tactful.
• Approachable.
• Resilience in dealing with emotive or sensitive issues.
• Team Player.

Employer details

Employer name

Nimbuscare Ltd

Address

Regus

Oakdale Road

York

YO30 4XL

Employer's website

https://www.primarycareyork.nhs.uk/ (Opens in a new tab)