Job summary
We are seeking to appoint an HR Assistant to work as part of a dynamic
team. This key role is an exciting opportunity to
support the HR Manager to deliver an efficient and proactive HR Service across
the organisation.
Main duties of the job
To deal effectively and efficiently with all operational
HR queries, including dealing diplomatically and professionally with sensitive
or difficult situations, whilst ensuring deadlines are met.
To issue Contracts of Employment to new starters
and send variation letters to staff to inform them of contractual changes as
they occur.
To effectively and efficiently collate
timesheets / payroll information on a monthly basis and forward onto Finance
for processing.
To support the administration of adding new
starters to NHS Pensions Online and completing monthly upload into the ‘Making
Contributions Payment Portal’ in conjunction with Finance.
To undertake quarterly statutory and mandatory
training compliance audits, producing reports and escalating risks as
appropriate.
To advise managers and staff on routine HR
queries, e.g., sickness absence, recruitment, terms and conditions of service,
seeking advice and guidance as necessary.
To be responsible for maintaining effective
office systems and procedures, making maximum use of technology and updating
information and HR Policies / Processes as appropriate.
To ensure that HR files and records are
maintained, appropriately, including the maintenance of the HR management
system with relevant employee information.
To view a full job description and person specification please see attachments on this advert.
About us
Nimbuscare is one of the largest ‘at scale’ providers of primary care in
the North of England, caring for more than 250,000 patients across our 11
Member GP Practices.
We work collaboratively across the York area delivering new, innovative
and sustainable health care services.
As leaders in local care, our goal is to work together across the health
and care system to improve the health, wellbeing and experience of our patients.
To learn more about Nimbuscare please visit our website at
www.nimbuscare.co.uk
In line with the General Data Protection Regulation (GDPR), Nimbuscare will
use and hold your personal data for the intended purpose.
We are committed to safeguarding the welfare of children/vulnerable
adults and expect the same commitment from all staff and volunteers.
Job description
Job responsibilities
Job
Summary:
To
assist in the provision of a robust, efficient and effective HR service in
accordance with employment legislation and organisational policy and procedure.
To provide comprehensive, high quality administrative support by undertaking a
wide range of administrative tasks and efficiently working with office systems
and processes.
The post – holder will be required to function
autonomously and without direct supervision, although the HR Manager is
available to provide support, guidance and supervision where necessary.
Main Duties and
Responsibilities:
To
deal effectively and efficiently with all operational HR queries, including
dealing diplomatically and professionally with sensitive or difficult
situations, while ensuring deadlines are met.
To
issue Contracts of Employment to new starters, and send variation letters to
staff to inform them of contractual changes as they occur.
To
effectively and efficiently collate timesheets / payroll information on a
monthly basis and forward onto Finance for processing.
To
support the administration of adding new starters to NHS Pensions Online and
completing monthly upload into the Making Contributions Payment Portal in
conjunction with Finance.
To
undertake quarterly statutory and mandatory training compliance audits, producing
reports and escalating risks as appropriate.
To
advise managers and staff on routine HR queries, e.g. sickness absence,
recruitment, terms and conditions of service, seeking advice and guidance as
necessary.
To
be responsible for maintaining effective office systems and procedures, making
maximum use of technology and updating information and HR Policies / Processes
as appropriate.
To
ensure that HR files and records are maintained, appropriately, including the
maintenance of the HR management system with relevant employee information.
To
open, date and distribute incoming post for Human Resources.
To
provide an efficient and effective administrative service as part of the HR
Team - this may include receiving telephone calls, minute taking, meeting
planning, diary management, filing, maintenance of databases, receipting of
invoices, photocopying etc.
To
support the HR Manager in all aspects of HR Management, including HR related
training programs, workshops and seminars.
Continuously
learn the latest HR best practices to improve workplace efficiency.
To
make travel and accommodation arrangements.
As
part of the wider team, to review working practices and suggest improvements,
ensuring continual quality improvement.
Required
to comply with all relevant national and local statutory and mandatory
requirements including Health and Safety, Infection Control.
The
job description is provided as an outline of the key tasks and responsblities
and is not intended to be an exhaustive list .
The job will change over time to reflect the changing needs of
Nimbuscare and its services as well as the personal development of the post
holder.
Job description
Job responsibilities
Job
Summary:
To
assist in the provision of a robust, efficient and effective HR service in
accordance with employment legislation and organisational policy and procedure.
To provide comprehensive, high quality administrative support by undertaking a
wide range of administrative tasks and efficiently working with office systems
and processes.
The post – holder will be required to function
autonomously and without direct supervision, although the HR Manager is
available to provide support, guidance and supervision where necessary.
Main Duties and
Responsibilities:
To
deal effectively and efficiently with all operational HR queries, including
dealing diplomatically and professionally with sensitive or difficult
situations, while ensuring deadlines are met.
To
issue Contracts of Employment to new starters, and send variation letters to
staff to inform them of contractual changes as they occur.
To
effectively and efficiently collate timesheets / payroll information on a
monthly basis and forward onto Finance for processing.
To
support the administration of adding new starters to NHS Pensions Online and
completing monthly upload into the Making Contributions Payment Portal in
conjunction with Finance.
To
undertake quarterly statutory and mandatory training compliance audits, producing
reports and escalating risks as appropriate.
To
advise managers and staff on routine HR queries, e.g. sickness absence,
recruitment, terms and conditions of service, seeking advice and guidance as
necessary.
To
be responsible for maintaining effective office systems and procedures, making
maximum use of technology and updating information and HR Policies / Processes
as appropriate.
To
ensure that HR files and records are maintained, appropriately, including the
maintenance of the HR management system with relevant employee information.
To
open, date and distribute incoming post for Human Resources.
To
provide an efficient and effective administrative service as part of the HR
Team - this may include receiving telephone calls, minute taking, meeting
planning, diary management, filing, maintenance of databases, receipting of
invoices, photocopying etc.
To
support the HR Manager in all aspects of HR Management, including HR related
training programs, workshops and seminars.
Continuously
learn the latest HR best practices to improve workplace efficiency.
To
make travel and accommodation arrangements.
As
part of the wider team, to review working practices and suggest improvements,
ensuring continual quality improvement.
Required
to comply with all relevant national and local statutory and mandatory
requirements including Health and Safety, Infection Control.
The
job description is provided as an outline of the key tasks and responsblities
and is not intended to be an exhaustive list .
The job will change over time to reflect the changing needs of
Nimbuscare and its services as well as the personal development of the post
holder.
Person Specification
Experience
Essential
- Experience of working in a busy office environment.
- Minimum 1 years experience of working in a busy HR Department with an understanding of Employment Law.
- Experience of working within an environment delivering excellent customer service.
Desirable
- Experience of working within an NHS HR role.
- Experience of payroll work.
- Knowledge of employment law.
Skills and Knowledge
Essential
- Excellent keyboard skills and knowledge of Microsoft Office.
- Numerate, able to think clearly and meet deadlines.
- Ability to multi-task and prioritise a varied and diverse workload.
- Ability to form and maintain good working relationships internally and with external agencies.
- Accuracy, attention to detail and speed of working.
- Ability to work without constant supervision, using own initiative.
- Calm and professional approach, with an aptitude for excellent customer service.
- High standard of integrity and reliability.
Desirable
- Knowledge of NHS Jobs.
- Note Taking at HR meetings.
- Presentation and Public speaking skills.
Physical skills
Essential
- VDU use.
- Driver / Own Transport.
Qualifications
Essential
- NVQ level 3 or equivalent.
Desirable
- Certificate in Personnel Practice (CPP).
Personal Attributes
Essential
- Confident.
- A can do attitude.
- Tactful.
- Approachable.
- Resilience in dealing with emotive or sensitive issues.
- Team Player.
Person Specification
Experience
Essential
- Experience of working in a busy office environment.
- Minimum 1 years experience of working in a busy HR Department with an understanding of Employment Law.
- Experience of working within an environment delivering excellent customer service.
Desirable
- Experience of working within an NHS HR role.
- Experience of payroll work.
- Knowledge of employment law.
Skills and Knowledge
Essential
- Excellent keyboard skills and knowledge of Microsoft Office.
- Numerate, able to think clearly and meet deadlines.
- Ability to multi-task and prioritise a varied and diverse workload.
- Ability to form and maintain good working relationships internally and with external agencies.
- Accuracy, attention to detail and speed of working.
- Ability to work without constant supervision, using own initiative.
- Calm and professional approach, with an aptitude for excellent customer service.
- High standard of integrity and reliability.
Desirable
- Knowledge of NHS Jobs.
- Note Taking at HR meetings.
- Presentation and Public speaking skills.
Physical skills
Essential
- VDU use.
- Driver / Own Transport.
Qualifications
Essential
- NVQ level 3 or equivalent.
Desirable
- Certificate in Personnel Practice (CPP).
Personal Attributes
Essential
- Confident.
- A can do attitude.
- Tactful.
- Approachable.
- Resilience in dealing with emotive or sensitive issues.
- Team Player.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
