Job summary
We are seeking to appoint a Workforce
(Rota) Coordinator to be responsible for ensuring clinical rotas are staffed
across the multiple services Nimbuscare delivers. The successful candidate will be responsible
for ensuring all clinical rotas are coordinated effectively and to ensure rota
compliance.
We need someone who is able to
work well independently, with excellent communication skills and is able to
engage and build effective relationships with clerical and clinical colleagues.
You will need to have good
organisational and problem solving skills, the ability to prioritise, together
with a flexible approach to working in order to meet the demands of the services.
Main duties of the job
To be the main point of contact for all clinical rota matters
Proactively ensure the clinical rotas are filled across Nimbuscare services
Identifying workforce gaps, acting on planned and unplanned absence to ensure service delivery is maintained and escalated where necessary
Liaise with the Operational Services Manager to ensure that rotas are reflective of planned service delivery to ensure sufficient resource and safe staffing numbers
Identify and highlight opportunities to make improvements to the clinical rotas that will improve patient experience, support our workforce and reduce pressure on the services
Utilise the clinical rota system (Rotamaster) including supporting clinicians with set up, shift booking and responding to queries as required
Ensure shifts are updated on the clinical rota system on a daily basis to reflect actual hours worked to support with Payroll
In this busy challenging role, you will be able to work to your own initiative, be comfortable in making decisions within the scope of the role whilst demonstrating an understanding and inclusive manner with the wider team.
About us
Nimbuscare is one of the largest at scale providers of primary care in
the North of England, caring for more than 250,000 patients across our 11
Member GP Practices.
We work collaboratively across the York area delivering new, innovative
and sustainable health care services.
As leaders in local care, our goal is to work together across the health
and care system to improve the health, wellbeing and experience of our
patients.
To learn more about Nimbuscare please visit our website at
www.nimbuscare.co.uk
Job description
Job responsibilities
See attached Job Description.
The post holder will be responsible for
ensuring clinical rotas are staffed across the multiple services Nimbuscare
delivers. They will be responsible for
ensuring all clinical rotas are coordinated effectively.
This post holder will ensure an appropriate
level of skill mix and clinical safety is maintained at all times in line with
service provision.
Job description
Job responsibilities
See attached Job Description.
The post holder will be responsible for
ensuring clinical rotas are staffed across the multiple services Nimbuscare
delivers. They will be responsible for
ensuring all clinical rotas are coordinated effectively.
This post holder will ensure an appropriate
level of skill mix and clinical safety is maintained at all times in line with
service provision.
Person Specification
Qualifications
Essential
- Good standard of general education up to A Level / NVQ Level 3
Skills & Knowledge
Essential
- To prioritise own workload effectively and multi-task
- Excellent attention to detail
- Ability to work to a high standard of accuracy
- Excellent communication skills written and verbal
- Responds pro-actively and positively to a role that is demanding, varied and time-sensitive
- An understanding of differing clinical remits within a Primary Care setting
- Ability to problem solve
- Comprehensive IT skills including outlook, word and excel
- Able to be responsive in time critical situations
- Works well with others, is positive and helpful, listens and involves , respects and learns from the contribution of others
Experience
Essential
- Demonstrable experience in an administrative role including rota management
- Proven experience of working with clinical rota systems e.g SystymOne / Emis
- Experience of working in a fast paced and changing environment
Desirable
- Knowledge of working in the healthcare sector / NHS or similar clinical rostering role
Person Specification
Qualifications
Essential
- Good standard of general education up to A Level / NVQ Level 3
Skills & Knowledge
Essential
- To prioritise own workload effectively and multi-task
- Excellent attention to detail
- Ability to work to a high standard of accuracy
- Excellent communication skills written and verbal
- Responds pro-actively and positively to a role that is demanding, varied and time-sensitive
- An understanding of differing clinical remits within a Primary Care setting
- Ability to problem solve
- Comprehensive IT skills including outlook, word and excel
- Able to be responsive in time critical situations
- Works well with others, is positive and helpful, listens and involves , respects and learns from the contribution of others
Experience
Essential
- Demonstrable experience in an administrative role including rota management
- Proven experience of working with clinical rota systems e.g SystymOne / Emis
- Experience of working in a fast paced and changing environment
Desirable
- Knowledge of working in the healthcare sector / NHS or similar clinical rostering role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
