Job summary
St Ann's Hospice is seeking an expert administrator in the field of HR with experience of leading teams to lead, manage and support our HR administration team of two and support our mission of providing exceptional, end-of-life care to our patients and their families.
It's an exciting time to be part of the team as we begin a digital transformation journey incorporating the implementation of a new HR system. There'll be significant opportunity to be involved and develop or build on existing skills and experience in this area.
The role is for a 12 month fixed term to cover maternity leave and you can expect a rough split of 30% leading and managing the team and 70% hands-on supporting the with the work itself.
Closing date: 31st January 2025
Interview date: TBC
We reserve the
right to close the position early and to carry out interviews before the advert
closes.
Main duties of the job
As the HR Administration Team Leader, you will oversee our HR administration team, ensuring smooth and effective HR operations.
This role combines leadership, and a keen eye for detail as you collaborate with hospice managers to ensure accurate and timely delivery of key HR processes across the full employee lifecycle :
- Recruitment
- Onboarding
- Training
- Contract changes
- Leavers
About us
Contract:12 Month Fixed Term Contract
Salary:Band 4, £26,541 per annum,Competency Based Framework
Working Hours:37.5 hours, Monday - Friday, 9am-5pm
Location:Cross Site - based at Heald Green, with one day working at Little Hulton
Contact:If you would like an informal chat please contact Michelle Bradbury, Head of People and Culture, on 01614983632
Applicants must be authorised to work in the UK. We are not able to offer sponsorship at this time.
The successful candidate will be subject to a Standard Disclosure & Barring Service Check, the cost of which is covered by the hospice. Any post holder within the organisation will be expected to undertake safeguarding training appropriate to their role and adhere to safeguarding policies and procedures. All staff must work in accordance with their statutory roles and responsibilities in relation to safeguarding in accordance with the Working Together to Safeguarding Children 2023, The Care Act 2014, and Prevent Duty 2015.
Key Benefits
Job description
Job responsibilities
As the HR Administration Team Leader, you will oversee the
performance of our HR administration function, ensuring smooth and effective HR
operations across the full employee lifecycle including recruitment advertising,
new starter onboarding, training administration, contract changes, leaver
processing.
The role is split approximately 30% managing and 70%
hands-on with frontline tasks and its a great opportunity to develop your
leadership skills by gaining valuable experience of change management and HR
Systems as we begin work on a digital transformation project within the team
which includes the implementation of a new HR system.
- Leading and managing the HR administration team; 121 meetings, performance management and development, absence management and all employee relations matters
- HR administration including recruitment, onboarding, training processes
- Preparing and issuing offer letters and contracts
- Carrying out pre-employment background checks - DBS, Right to work, reference checks
- Collating payroll information
- Administrating of MAT, PAT, Adoption and Shared Parental leave processes
- Coordinating the leavers process
- Reporting on status of training and learning activities
- Maintaining confidential employee records
- Overseeing the administration of hospice wide training activities
- Coordinating the administration of student placements
Job description
Job responsibilities
As the HR Administration Team Leader, you will oversee the
performance of our HR administration function, ensuring smooth and effective HR
operations across the full employee lifecycle including recruitment advertising,
new starter onboarding, training administration, contract changes, leaver
processing.
The role is split approximately 30% managing and 70%
hands-on with frontline tasks and its a great opportunity to develop your
leadership skills by gaining valuable experience of change management and HR
Systems as we begin work on a digital transformation project within the team
which includes the implementation of a new HR system.
- Leading and managing the HR administration team; 121 meetings, performance management and development, absence management and all employee relations matters
- HR administration including recruitment, onboarding, training processes
- Preparing and issuing offer letters and contracts
- Carrying out pre-employment background checks - DBS, Right to work, reference checks
- Collating payroll information
- Administrating of MAT, PAT, Adoption and Shared Parental leave processes
- Coordinating the leavers process
- Reporting on status of training and learning activities
- Maintaining confidential employee records
- Overseeing the administration of hospice wide training activities
- Coordinating the administration of student placements
Person Specification
Experience
Essential
- Supervising and managing a team of direct reports 121s, delegating, performance management, employee relations matters
- Office management
- Experience in HR, specifically administration of the new starter onboarding process
- Carrying out background checks DBS, References, Occupational Health, Professional registration
- Handling confidential and sensitive data
- Supervising and managing a team
- Computer literate - Microsoft 365 (Word, Excel, Outlook, OneDrive, Teams, Sharepoint), HR systems (Ciphr would be an advantage)
- The ability to travel independently to both St Anns Hospice sites (Heald Green and Little Hulton)
Qualifications
Essential
- A good standard of general education to a minimum of GCSE grade C / 4 A* / 9 (or equivalent )
- NVQ 3 in Business administration (or equivalent experience)
Person Specification
Experience
Essential
- Supervising and managing a team of direct reports 121s, delegating, performance management, employee relations matters
- Office management
- Experience in HR, specifically administration of the new starter onboarding process
- Carrying out background checks DBS, References, Occupational Health, Professional registration
- Handling confidential and sensitive data
- Supervising and managing a team
- Computer literate - Microsoft 365 (Word, Excel, Outlook, OneDrive, Teams, Sharepoint), HR systems (Ciphr would be an advantage)
- The ability to travel independently to both St Anns Hospice sites (Heald Green and Little Hulton)
Qualifications
Essential
- A good standard of general education to a minimum of GCSE grade C / 4 A* / 9 (or equivalent )
- NVQ 3 in Business administration (or equivalent experience)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
