Programme Co-ordinator

Job description

Job responsibilities

Job Description: Programme Co-ordinator

Base and Service: Devon Training Hub Main base is at Plymouth Science Park, Derriford, Plymouth, Devon PL6 8BT. There may be a need to travel to various locations to ensure the smooth running of the delivery of the programme.

Reports to (Line Manager): Programme Manager

Accountable to (Professionally/managerially): Programme Lead/Manager

Dimensions and Context of Role

The post holder will be part of a comprehensive administrative support service to Devon Training Hub which covers the whole of Devon.

The post holder will contribute to working in a team and participate in the cover arrangements during sickness or holidays of other administrative staff.

Key Tasks and Responsibilities of the Post

The postholder will provide administrative support to the Training Hub Programme Team ensuring that programmes are developed and delivered to schedule and will liaise with the Programme Team and participants.

The role will:

Provide administration support for the programme team including arranging meetings, including Microsoft Teams meetings, take minutes of meetings and prepare agendas in advance to distribute.

Support development of webinars, training and education materials for the DTH Programme team.

Co-ordinate the data collection from the Programme Team and formulate ready for presentation for reporting.

Act as a central point of contact for people trying to contact the DTH Programme Team.

May work without direct supervision but with access to the Programme Lead and the wider Training Hub Team.

Training and Development

Assist with the induction of new staff, both administrative and clinical regarding Departmental Policies, procedures and IT Systems.

The post-holder will be required to attend training courses, including mandatory courses, which may be identified as part of his/her PDP.

To contribute positively to team meetings, bringing relevant issues to the meeting, assisting with the development of the service and assisting with projects identified by the teams.

To attend regular 1-1 meetings with Programme Manager/Lead.

This job description is neither definitive nor exhaustive. It may be reviewed in the light of changing circumstances following consultation with the post holder.

Person Specification

Qualifications

Essential

• Good general education
• NVQ Level 2/3 Business Administration (or equivalent) is essential.

Desirable

• Degree level education is desirable.

Experience

Essential

• Experience of working in training and development
• It skills
• Microsoft Office, including Excel
• Microsoft Teams, Zoom
• Webinar Platforms
• Mailchimp
• Survey Monkey
• Power BI

Desirable

• Experience of working with training & development with NHSE.

Employer details

Employer name

Devon Training Hub

Address

Plymouth Science Park

Unit 303, Phase 2,1 Davy Road

Plymouth

PL6 8BX

Employer's website

https://www.devontraininghub.co.uk/ (Opens in a new tab)