People Services Administrator - Human Resources

Job description

Job responsibilities

This non-exclusive list of duties and responsibilities, which follows, represents the broad range of tasks, which may be required to be undertaken either routinely or periodically.

To administer starter / leaver processes including all documentation, induction processes and exit interviews.

To maintain and update electronic and hard copy personnel record systems containing all employment-related information including absence, holidays, starters and leavers, benefits and equality and diversity.

To prepare all letters or contracts for any changes to employee terms and conditions.

To handle maternity, paternity, adoption, shared parental leave and parental leave administration processes and ensure that associated payroll processes are completed.

To support the implementation of HR systems or databases; to enter data and maintain these accordingly.

To prepare, as required, management reports on employee-related data to assist with the management and development of staff.

To handle all initial contact into the department, signposting onwards as appropriate.

To escalate any issues or concerns to the appropriate Senior Manager in the absence of Head of People Services

To provide general administration support to the department as required including filing, telephone answering, scanning, photocopying and emails.

Recruitment, selection and induction

To provide administrative support to the recruitment process including:

Placing of advertisements

Liaising with recruitment agencies

Managing candidate correspondence including invitations to interview

Acting as point of contact for any candidate queries during the recruitment and selection process

Preparation of shortlisting and selection documentation for managers including printing / copying of interview forms

To produce and issue all offer letters and employee contracts

To undertake all required pre-employment checks, updating and discussing with line manager as appropriate

To ensure all new starter paperwork is completed and relevant information provided to Payroll and benefits providers for processing

To provide line manager with induction templates and new starter checklist to ensure a smooth onboarding process for the new employee.

Project work

To support the Head of People Services with the development and implementation of projects as required

To provide information to and liaise with the Payroll Department to assist in ensuring that staff are paid correctly and on time.

Employee Relations

To respond to general queries from managers and employees, signposting them to the appropriate policies and procedures.

To provide administrative support to line managers in HR processes, including note taking at investigations or formal meetings.

Person Specification

Qualifications

Essential

• GCSE grade A to C in English and Maths or equivalent

Experience

Essential

• A minimum of 2 years experience of working within a HR dept. or equivalent.

Qualities/Skills

Essential

• The ability to build relationships with colleagues at all levels.
• Good communication skills.
• Ability to work without supervision.
• Organisational skills.
• A willingness to work with others and respect their views.
• Confidence with numbers.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

BARDOC

Address

Moorgate Primary Care Centre

22 Derby Way

Bury, Manchester

BL9 0NJ

Employer's website

http://bardoc.co.uk/ (Opens in a new tab)