Payroll and HR Administrator

Hope Citadel Healthcare CIC

The closing date is 21 June 2024

Job summary

You will support the Payroll Manager and the HR Manager in the processes and systems that hold these teams together. This will include helping prepare for payroll every month, and helping keep accurate HR records for colleagues at all stages of the employee lifecycle from recruitment and throughout their employment.

You will often be a point of contact for new members of staff in particular, and so you will have great communication skills, as well as being detailed and good at problem solving when needed. Training will be available for this role, and you are not necessarily expected to come with prior skills and experience.

Main duties of the job

  • Preparing data for payroll purposes including pulling reports from the HR system (People HR) and updating a monthly spreadsheet that collects information about deductions and adjustments.
  • Preparing the payroll and pension journal for Sage and helping with the analysis.
  • Preparing reports and analysis as required by the Exec Management Team (for example about overtime at each site).
  • Letters and contracts for new staff / staff changing roles.
  • Available to support with minute writing for HR investigation meetings.
  • Collecting doctor references.
  • Helping manage People HR system and supporting people to get on it/understand how to use it.
  • Helping with the practical organisation of doctors day / nurses day / other events.
  • Support onboarding new staff including checking that clinical staff have the correct information about pension/indemnity, and medical questionnaires are collected and escalated as appropriate.

About us

Hope Citadel is a primary care provider with a heart for deprived communities. We run 10 doctors practices, mainly in Oldham and Rochdale, and employ nearly 200 staff. We were started 15 years ago by a passionate group of people looking to reverse the inverse care law by providing quality healthcare in areas of deprivation. This still underpins why we do what we do to make the invisible, visible. Our staff are driven by social justice, by compassion, and by a drive to see real change in the communities they live and work in.

Primary care is not an easy space to work in, and that is exacerbated in areas of deprivation. In order to provide the best service to patients, it is vital that our culture and our processes are aligned. We prioritise maintaining high healthcare outcomes, but know that in order to do this, we need to be an employer of choice and look after our staff well. We do this by making commitments such as being a Real Living Wage employer, running mentoring and learning and development opportunities, and finding space to socialise and have fun together.

We are looking for someone to run the administration for Payroll and HR, working with the Payroll Manager and HR Manager to ensure that our systems are keep up to date, accurate, and running smoothly on behalf of our colleagues.

You will be based in one of our practices in Kirkholt. This is a part time role with some flexibility on working hours, but it is preferred if you work your hours over 4 or 5 days.

Date posted

21 May 2024

Pay scheme

Other

Salary

£26,000 a year

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

B0212-24-0012

Job locations

Hill Top Surgery

Fircroft Road

Oldham

OL8 2QD


Kirkholt Medical Practice

The Strand

Rochdale

Lancashire

OL11 2JG


Job description

Job responsibilities

Preparing data for payroll purposes including pulling reports from the HR system (People HR) and updating a monthly spreadsheet that collects information about deductions and adjustments.

Keeping track of additional payments for staff that may come through fellowships and mentoring opportunities.

Preparing the payroll and pension journal for Sage and helping with the analysis.

Preparing reports and analysis as required by the Exec Management Team (for example about overtime at each site).

Letters and contracts for new staff / staff changing roles.

Checking GMC/NMC status and DBS status for staff on regular cycle.

Available to support with minute writing for HR investigation meetings.

Collecting doctor references.

Helping manage People HR system and supporting people to get on it/understand how to use it.

Helping with the practical organisation of doctors day / nurses day / other events.

Writing minutes of cross company meetings when required.

Support onboarding new staff including checking that clinical staff have the correct information about pension/indemnity, and medical questionnaires are collected and escalated as appropriate.

Supporting managers in using NHS Jobs / short listing applications.

Internal comms to link between practices (like newsletters or organising zooms).

This job description is not exhaustive and may be adjusted periodically after review and consultation. You will also be expected to carry out any reasonable duties, which may be requested from time-to-time.

Job description

Job responsibilities

Preparing data for payroll purposes including pulling reports from the HR system (People HR) and updating a monthly spreadsheet that collects information about deductions and adjustments.

Keeping track of additional payments for staff that may come through fellowships and mentoring opportunities.

Preparing the payroll and pension journal for Sage and helping with the analysis.

Preparing reports and analysis as required by the Exec Management Team (for example about overtime at each site).

Letters and contracts for new staff / staff changing roles.

Checking GMC/NMC status and DBS status for staff on regular cycle.

Available to support with minute writing for HR investigation meetings.

Collecting doctor references.

Helping manage People HR system and supporting people to get on it/understand how to use it.

Helping with the practical organisation of doctors day / nurses day / other events.

Writing minutes of cross company meetings when required.

Support onboarding new staff including checking that clinical staff have the correct information about pension/indemnity, and medical questionnaires are collected and escalated as appropriate.

Supporting managers in using NHS Jobs / short listing applications.

Internal comms to link between practices (like newsletters or organising zooms).

This job description is not exhaustive and may be adjusted periodically after review and consultation. You will also be expected to carry out any reasonable duties, which may be requested from time-to-time.

Person Specification

Qualifications

Essential

  • GCSE Maths and English or equivalent.

Experience

Essential

  • High level of accurate detail in your work.
  • An understanding of confidentiality.

Desirable

  • Experience working within an administrative role.
  • Experience working with formulas and carrying out simple maths

Qualifications

Essential

  • GCSE Maths and English or equivalent.

Knowledge

Essential

  • Good interpersonal and communication skills
  • Ability to use Excel, Word, PowerPoint, and other computer systems to a good standard.
  • Good writing skills for minutes and report presentation

Desirable

  • Basic understanding of payroll and HR processes.
Person Specification

Qualifications

Essential

  • GCSE Maths and English or equivalent.

Experience

Essential

  • High level of accurate detail in your work.
  • An understanding of confidentiality.

Desirable

  • Experience working within an administrative role.
  • Experience working with formulas and carrying out simple maths

Qualifications

Essential

  • GCSE Maths and English or equivalent.

Knowledge

Essential

  • Good interpersonal and communication skills
  • Ability to use Excel, Word, PowerPoint, and other computer systems to a good standard.
  • Good writing skills for minutes and report presentation

Desirable

  • Basic understanding of payroll and HR processes.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Hope Citadel Healthcare CIC

Address

Hill Top Surgery

Fircroft Road

Oldham

OL8 2QD


Employer's website

http://www.hopecitadel.org.uk/ (Opens in a new tab)


Employer details

Employer name

Hope Citadel Healthcare CIC

Address

Hill Top Surgery

Fircroft Road

Oldham

OL8 2QD


Employer's website

http://www.hopecitadel.org.uk/ (Opens in a new tab)


For questions about the job, contact:

HR Manager

Adeyinka Fowowe

ade.fowowe@nhs.net

Date posted

21 May 2024

Pay scheme

Other

Salary

£26,000 a year

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

B0212-24-0012

Job locations

Hill Top Surgery

Fircroft Road

Oldham

OL8 2QD


Kirkholt Medical Practice

The Strand

Rochdale

Lancashire

OL11 2JG


Privacy notice

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