HR Administrator

Job summary

Are you detail-focused, methodical HR Administrator with proven experience managing a busy shared inbox?

Join our team at BPAS as an HR Administrator and play a vital role in ensuring accurate employee information, seamless payroll calculations, and exceptional administrative support for our organisation.

As an HR Administrator, your main responsibility will be to maintain accurate employee information within the HR system to facilitate precise payroll calculations within strict deadlines. You'll collaborate with the HR support team to deliver efficient administrative services, ensuring high-quality support for BPAS employees.

We are looking for someone that has a HR admin background, candidates with 1 year of administration experience and proven experience managing a busy shared inbox.

A detail-focused and assertive disposition, coupled with the ability to work collaboratively as a team player, is essential. The chosen candidate will maintain strict confidentiality and exhibit a commitment to a woman's right to choose abortion. A suitable home working environment for ensuring confidentiality, ability to travel to BPAS locations when required as this is a hybrid working role, as well as the flexibility to work additional hours as needed, are also expected.

Main duties of the job

• Provide an efficient and effective administrative service to the HR team by managingthe email inbox

• Establish and follow a work pattern to meet pre-determined deadlines.
• Prioritise tasks to ensure accuracy of HR system, documentation, and payroll inputs.
• Resolve employee queries, acting as a liaison between HR and payroll teams.
• Generate essential HR documents, such as contracts of employment.
• Ensure accurate data for payroll processing, adhering to relevant policies and procedures.
• Input pay-related data into the HR system and perform audits to maintain accuracy.
• Manage staff changes within the HR and payroll systems.
• Maintain attendance records for sickness and absence.
• Safeguard data in HR systems, ensuring compliance with Data Protection Act.
• Assist managers in robust data management and reporting.
• Collaborate with managers to resolve staff queries and provide coaching.
• Perform system checks to ensure connectivity and synchronisation.
• Continuously review activities and propose areas for improvement.
• Collaborate and support HR and Payroll colleagues.
• Maintain confidentiality and adhere to organisational policies.

You will also have:

• 1 year of administration experience
• Intermediate Excel skills, including formulas and v-lookup.
• Strong administrative skills and attention to detail.
• Excellent communication skills and ability to meet deadlines.
• Problem-solving skills and ability to work independently.
• Detail-focused and assertive temperament.
• Team player

About us

British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.

Working with us:

Alongside a supportive and friendly working environment, BPAS has generous benefits: life assurance cover at 3 times salary, 34 days annual leave per year & a defined contribution pension scheme. You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.

For our clinical roles, a full clinical training package will be provided along with comprehensive support. Nursing & midwifery colleagues will have the opportunity to train in 1st & 2nd trimester sonography scanning, contraception fitting & STI testing. For surgical units you will gain experience in conscious sedation & general anaesthetic treatment in our operating departments.

BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.