Job summary
Are you an experienced Executive Assistant looking for a dynamic role that goes beyond traditional administrative duties?
Do you enjoy working closely with senior leaders to drive strategic initiatives?
BPAS are looking for a skilled and proactive Executive Assistant to support the Chief Finance (CFO) & Chief Technology Officer (CTO) and to ensure the smooth operation of the Finance and IT Leadership team
This position acts as a trusted partner to the CFO and CTO, providing high-level administrative support, coordinating strategic initiatives, and managing the daily flow of operations
This is a permanent full time hybrid working arrangement, working for 36 hours per week where you will work from home and also our office in BPAS Leamington Spa. There is an expectation to travel to our London Office and BPAS Units nationwide depending on business needs.
Beyond handling traditional executive assistant duties such as calendar management, meeting coordination, and communication, this role also involves anticipating the needs of the CFO and CTO, facilitating cross-departmental collaboration, and ensuring that the Finance and IT functions align with the broader goals of the organisation.
The Executive Assistant to the CFO and CTO serves as a key liaison, balancing both strategic insights and tactical execution to help drive the companys finance and digital strategies forward.
Main duties of the job
- Schedule and organise meetings, events, and appointments for the CFO and CTO.
- Draft, proofread, and edit communications to ensure professionalism and consistency.
- Manage sensitive organisational and financial data with discretion.
- Prepare presentations and reports to support strategic discussions and decision-making.
- Liaise with internal teams and external partners to facilitate collaboration.
- Support the Finance and IT teams in project planning and execution.
About YouWe are seeking a proactive, highly organised individual with exceptional interpersonal and communication skills. The ideal candidate will have:
- Experience: Proven track record in a similar role, preferably within Finance or IT environments.
- Skills: Strong diary and email management, excellent organisational and multitasking abilities, and a flair for creating concise, impactful executive summaries and communications.
- Disposition: A passion for our mission, a commitment to confidentiality, and the ability to thrive under pressure.
About us
British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.
Working with us:
Alongside a supportive and friendly working environment, BPAS has generous benefits:
- Life assurance cover at 3 times salary
- 34 days annual leave per year
- A defined contribution pension scheme.
- You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.
BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.
Job description
Job responsibilities
A full job description and terms and conditions to include salary information is available for you to download and review.
Further Information
Location: Hybrid working between home and the BPAS Head Office in Leamington Spa. Will also include travel
for meetings to London Office and BPAS units nationwide when
required
Base Location: BPAS Head Office, Orion House, Athena Drive, Tachbrook Park, Leamington
Spa, CV34 6RQ
Salary:£31,681 to £39,334 depending on skills and experience
Hours Per Week: 36 hours
Hours of Work: Monday to Thursday - 9am
5pm and Friday - 9am 3.30pm
NB: Shifts that are longer than 6 hours, will include a 30 minutes
unpaid break.
Interested so far? Don't delay, apply today!
This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The Small Print: All applicants must be pro-choice.
If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.
References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.
Job description
Job responsibilities
A full job description and terms and conditions to include salary information is available for you to download and review.
Further Information
Location: Hybrid working between home and the BPAS Head Office in Leamington Spa. Will also include travel
for meetings to London Office and BPAS units nationwide when
required
Base Location: BPAS Head Office, Orion House, Athena Drive, Tachbrook Park, Leamington
Spa, CV34 6RQ
Salary:£31,681 to £39,334 depending on skills and experience
Hours Per Week: 36 hours
Hours of Work: Monday to Thursday - 9am
5pm and Friday - 9am 3.30pm
NB: Shifts that are longer than 6 hours, will include a 30 minutes
unpaid break.
Interested so far? Don't delay, apply today!
This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The Small Print: All applicants must be pro-choice.
If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.
References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.
Person Specification
General
Essential
- Do you support a woman's right to choose abortion?
- Do you have a confidential office space available to work from home?
- This role is hybrid and will involve working remotely and also from BPAS Head office in Leamington Spa. Are you able to commit to this?
- This role will also require occasional travel to London and units nationwide. Are you able to commit to this?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
Desirable
- Please add any further information if you wish, to support your application.
Experience
Essential
- Demonstrable experience in a similar role, preferably within a Finance/IT team / department / environment background.
- Experience of planning and organising meetings and events with a strong attention to detail
- Experience of dealing with diary management, working to exacting timelines and tight deadlines and managing conflicting demands
- Experience of creating and commissioning briefing documents and executive summaries for reports for senior management with an ability to research relevant subjects using a variety of sources
Qualifications
Essential
- Minimum of 4 GCSEs or equivalent - A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2 along with Further education (e.g. A-levels, BTEC, GNVQ).
- High level of computer literacy in MS Word, Excel, Outlook, PowerPoint, Visio and use of databases
Person Specification
General
Essential
- Do you support a woman's right to choose abortion?
- Do you have a confidential office space available to work from home?
- This role is hybrid and will involve working remotely and also from BPAS Head office in Leamington Spa. Are you able to commit to this?
- This role will also require occasional travel to London and units nationwide. Are you able to commit to this?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
Desirable
- Please add any further information if you wish, to support your application.
Experience
Essential
- Demonstrable experience in a similar role, preferably within a Finance/IT team / department / environment background.
- Experience of planning and organising meetings and events with a strong attention to detail
- Experience of dealing with diary management, working to exacting timelines and tight deadlines and managing conflicting demands
- Experience of creating and commissioning briefing documents and executive summaries for reports for senior management with an ability to research relevant subjects using a variety of sources
Qualifications
Essential
- Minimum of 4 GCSEs or equivalent - A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2 along with Further education (e.g. A-levels, BTEC, GNVQ).
- High level of computer literacy in MS Word, Excel, Outlook, PowerPoint, Visio and use of databases
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
British Pregnancy Advisory Service (BPAS)
Address
British Pregnancy Advisory Service
Athena Drive
Tachbrook Park
Warwick
CV34 6RQ
Employer's website
https://www.bpas.org (Opens in a new tab)
