Job summary
Join BPAS as an Executive Assistant, playing a crucial role in supporting the Executive Leadership Team (ELT) by providing seamless secretarial and administrative services. Your responsibilities will include managing diaries, coordinating meetings, drafting impactful correspondence, and ensuring the smooth operation of key governance meetings. This role also involves general office administration, contributing to BPAS's professional image
Bringing a wealth of experience in office practices and previous PA roles, you'll be adept at minuting meetings for senior teams and boards. Your ability to navigate complex people situations, coupled with excellent organisational and administrative skills, will set you apart. Effective communication at senior levels, both internally and externally, will be a key skill of your professional toolkit.
Main duties of the job
In this dynamic role, you will be the centre of the ELT's efficiency. Managing and supporting the ELT's diary, handling correspondence, and drafting communications on behalf of the team will be at the core of your responsibilities. You'll be the architect behind successful meetings, taking detailed notes and distributing minutes promptly. Your role extends to preparing and disseminating information from ELT members, undertaking general office duties, and efficiently managing travel and accommodation arrangements.
Beyond executive support, you'll play a pivotal role in the administrative success of key governance meetings. From making arrangements for Board meetings, finance committees, and other project meetings to providing seamless secretarial support, your contribution will be integral. You'll also assist with departmental tasks, including timesheets and expense forms.
About us
British Pregnancy Advisory Service (BPAS) is the UK's largest independent women's reproductive healthcare charity. We work mainly on behalf of the NHS across the country providing abortion, contraception, STI testing & treatment. We specialise in evidence-based, not-for-profit care reproductive healthcare.
Working with us:
Alongside a supportive and friendly working environment, BPAS has generous benefits: life assurance cover at 3 times salary, 34 days annual leave per year & a defined contribution pension scheme. You will have access to our employee benefits programme through BHSF which includes special health & wellbeing services & lifestyle offers for you & your family. This includes various salary sacrifice schemes, counselling services & free private GP appointments.
For our clinical roles, a full clinical training package will be provided along with comprehensive support. Nursing & midwifery colleagues will have the opportunity to train in 1st & 2nd trimester sonography scanning, contraception fitting & STI testing. For surgical units you will gain experience in conscious sedation & general anaesthetic treatment in our operating departments.
BPAS is committed to safeguarding & promoting the welfare of vulnerable adults, children & young people through a safer recruitment framework. This includes a thorough selection process & a number of pre-employment checks.
Job description
Job responsibilities
A full job description and terms and conditions to include salary information is available for you to download and review.
Further Information
Location: Hybrid working between home and the BPAS
London Office. Will also include travel
for meetings to Head office in Leamington Spa and BPAS units nationwide when
required
BPAS, 30-31 Furnival Street. London. EC4A 1JQ
BPAS Head Office, Orion House, Athena Drive, Tachbrook Park, Leamington
Spa, CV34 6RQ
Salary £21,559 - £25,902 depending on skills and experience
Hours Per Week: 36 hours
Hours of Work: Monday to Thursday - 9am
5pm and Friday - 9am 3.30pm
NB: Shifts that are longer than 6 hours, will include a 30 minutes
unpaid break.
Interested so far? Don't delay, apply today!
This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The Small Print: All applicants must be pro-choice.
If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.
References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.
Job description
Job responsibilities
A full job description and terms and conditions to include salary information is available for you to download and review.
Further Information
Location: Hybrid working between home and the BPAS
London Office. Will also include travel
for meetings to Head office in Leamington Spa and BPAS units nationwide when
required
BPAS, 30-31 Furnival Street. London. EC4A 1JQ
BPAS Head Office, Orion House, Athena Drive, Tachbrook Park, Leamington
Spa, CV34 6RQ
Salary £21,559 - £25,902 depending on skills and experience
Hours Per Week: 36 hours
Hours of Work: Monday to Thursday - 9am
5pm and Friday - 9am 3.30pm
NB: Shifts that are longer than 6 hours, will include a 30 minutes
unpaid break.
Interested so far? Don't delay, apply today!
This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested.
The Small Print: All applicants must be pro-choice.
If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion.
References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.
Person Specification
General
Essential
- Do you support a woman's right to choose abortion?
- Do you have a confidential office space available to work from home?
- This role is hybrid and will involve working remotely and also from Furnival street in London. Are you able to commit to this?
- This role will also require occasional travel to BPAS Head office and units nationwide. Are you able to commit to this?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
Qualifications
Essential
- Minimum of 4 GCSEs or equivalent - A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2 along with Further education (e.g. A-levels, BTEC, GNVQ).
- High level of computer literacy in MS Word, Excel, Outlook, PowerPoint, Visio and use of databases
Experience
Essential
- Experience of and confidence in minuting meetings for Senior teams & Boards
- Experience of working in Personal/Executive assistant roles
- Excellent organisational and administration skills along with high level attention to detail.
- Ability to build and maintain collaborative relationships with internal and external customers
Person Specification
General
Essential
- Do you support a woman's right to choose abortion?
- Do you have a confidential office space available to work from home?
- This role is hybrid and will involve working remotely and also from Furnival street in London. Are you able to commit to this?
- This role will also require occasional travel to BPAS Head office and units nationwide. Are you able to commit to this?
- Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
Qualifications
Essential
- Minimum of 4 GCSEs or equivalent - A to C or Functional Skills Level 2 or GCSE 4* or NVQ level 2 along with Further education (e.g. A-levels, BTEC, GNVQ).
- High level of computer literacy in MS Word, Excel, Outlook, PowerPoint, Visio and use of databases
Experience
Essential
- Experience of and confidence in minuting meetings for Senior teams & Boards
- Experience of working in Personal/Executive assistant roles
- Excellent organisational and administration skills along with high level attention to detail.
- Ability to build and maintain collaborative relationships with internal and external customers
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
