Job responsibilities
Responsible
to: Chief Executive
Location / Base:
Hybrid (UK-based) with regular travel to HUC sites
in East of England and South West
Main DutiesGovernance and Assurance Provide board-level
leadership for all aspects of governance and assurance.
Support the Head of
Assurance and Company Secretary in ensuring that all legal and mandatory
responsibilities of the organisation are met.
Support the wider
executive in the development and monitoring of a strategic dashboard linked to
the organisations core objectives.
Support the board and
its sub-committees through the development of agendas, papers, minutes, action
tracking and managing the annual cycle of activity.
Lead
on coordinating and writing of the mandatory reporting requirements for the organisation,
such as its annual report and accountability report.
Organisational Policies
Ensure
the organisation has appropriate policies and processes in place, including
finance, employment, clinical, health and safety, anti-corruption, governance,
data protection and social media, and that these are reviewed regularly and
submitted for board approval.
Work with the
Communications team to ensure that all relevant polices are updated on the
organisations intranet and where appropriate on our public-facing website.
Support the development
and approval process for new policies and processes as required, keeping
abreast of changes in law and best practice which may affect these.
Data Protection
Provide board-level
leadership and assurance for all elements of data protection ensuring HUCs
data is protected and managed in accordance with the law, ICO requirements, and
compliance with commissioner requirements.
Support the Head of
Assurance and Head of Information Governance in ensuring that all mandatory
requirements for data protection are upheld and support good practice,
training, and audit throughout the organisation.
Ensure appropriate
policies, guidance and training are in place.
Ensure that all
relevant mandated submissions are made with respect to data protection and security
with the aim of exceeding minimum standards.
People
Provide board-level
representation of the People function across HUC, with accountability for all
elements of the function and compliance.
Work with the two Heads
in our People team to develop, implement and deliver an effective workforce / people
strategy supporting recruitment and retention.
Support the Head of
People Strategy and Insourcing, and external advisors, to ensure appropriate
policies and processes are embedded into the organisation and that contractual
obligations are up to date an in line with legislation and best practice.
Support the Head of
People Strategy and Insourcing and wider team with the recruitment and retention
strategies for key roles and their development.
Influence internally
and externally to harness opportunities for integrated solutions relating to
people management and transactional activity.
Regularly review HUCs
talent management processes, including performance, with the senior management
team and line managers
Support the Head of
People Strategy and Insourcing with day-to-day HR queries, record-keeping, and
monitoring, utilising external consultants for complex issues.
Provide board-level
leadership for our workforce / people, health & wellbeing strategy, and
compliance.
Support and inform the
development and implementation of the organisations people strategy in line
with organisational values, objectives, and priorities, with a real commitment
to embedding an inclusive high-performing culture delivered by a diverse
workforce.
Provide board-level
responsibility for ensuring that the annual review of the organisations pay
structure is carried out and development of pay strategy associated with
budgetary limitations.
Provide board-level
responsibility for ensuring that the organisations employee survey is carried
out on an annual basis and that responses are collated, communicated and an
action plan to address key themes is produced.
Provide organisation
lead for leadership development, succession planning and talent management and
delivery against our workforce strategy.
Providing
board level assurance and oversight on the delivery of compliance with the
Equality Act 2010 and associated legislation, and any social value contractual
obligations.
Provide line management
for the Head of People Strategy and Insourcing role.
Digital Provide board-level
leadership and delivery assurance of HUCs digital function.
Work with the wider
digital team to ensure HUC has a current and regularly updated digital strategy
with associated delivery and investment plans.
Provide assurance and
audited evidence that all aspects of cyber security protection across the
organisation are in place and performing to the required standards.
Provide assurance that
the support functions and skill set is aligned to the organisational needs and
future growth.
Support the
development of plans to improve digital resilience across all services and
geographical locations to provide 99.95% up time.
In conjunction with
the Commercial team, develop new and innovative solutions to support clinical
and operational delivery.
Provide overall
leadership of the management of external digital suppliers and support services
in compliance with the associated SLA and organisational needs.
Provide line
management for the Head of IT Infrastructure role.
Communications & Marketing Work with the Head of
Communications & Marketing to develop an effective communications and
marketing strategy, showcasing the organisations strength, successes, and
quality.
Ensure the development
of HUCs brand is aligned to organisational growth, NHS directives and
strategy, and the identification of key messages.
Ensure HUC effectively
communicates, prioritises, and promotes its key messages, services, and
products to improve awareness, engagement, and support across multiple
platforms.
Develop process and
mechanisms to ensure all functions within HUC benefit from communications and marketing
advice and support.
Ensure HUC has an
effective social media presence that showcases the organisations values and
commitments to healthcare.
Support the People
team with effective recruitment campaigns by providing branding materials, web
presence and promotion of job adverts.
Support the growth of
HUC by ensuring input into organisational engagement and marketing.
Ensure that the
organisational mandatory reports are produced as per the agreed schedule.
Provide line management
of the Head of Communications & Marketing role.
Risk Management Provide board-level assurance
and accountability for the capturing and management of all corporate and
departmental risks.
Work with the Head of
Assurance to ensure a program of risk review, mitigation and assurance is
carried out and reported to the board as required.
Ensure HUC risk
registers are up to date, risk actions recorded and followed up.
Report on risk to the
executive, senior management team, relevant committees, and board to inform
decision-making.
Arrange for risk
training across the organisation, ensuring the various teams understand their
responsibilities in managing and mitigating risk at all levels.
Provide line
management for the Head of Assurance / Company Secretary role.
Health & Safety Act as the named
responsible Officer for Health & Safety at board level in line with
legislative and regulatory requirements.
Ensure there are
appropriate policies, procedures, and guidelines for health & safety and
that they are audited on a regular basis.
Lead on review and
development of action plans for health & safety policy and operational
practice and ensure this is carried out.
Support the Corporate
Service Manager in ensuring that all inspections, fire inspections and
statutory testing has been completed and documented in line with associated
timescales and standards.
Provide line
management for the Corporate Service Manager role.
Facilities Management Work with landlords to
ensure offices are secure and safe and contacts are in place to provide support
and maintenance in line with the organisations needs.
Ensure appropriate
furniture, equipment and infrastructure is in place along with associated
support agreements.
Support with HUCs presence
at tenants meetings to ensure the organisations needs and requirements are
represented.
The
above duties and responsibilities are intended to represent current priorities
and are not meant to be an exhaustive list. The post holder may from time to
time be asked to undertake other duties and responsibilities commensurate with
the role.
Wider Elements Provide resilience to
direct reports and their functions by being able to deputise in their absence -
both externally, and in internal meetings.
Support the delivery
of cross-organisational projects and initiatives.
Undertake a sign-off
role in the preparation of documents and communications for publication.
Act as a point of
contact for commissioners and external stakeholders in relation to compliance
and governance issues.
Work with colleagues
to identify and / or monitor organisational risks and act upon these as
required.
Liaise with colleagues
across the organisation to identify issues or concerns and seek potential
solutions.
Represent the HUC
externally at relevant meetings and events.
Foster the leadership
and teamworking ethos of HUC.
Participate in the HUC
Gold on-call rota (this rota covers weekends / evenings and bank holidays).
