Job summary
DEDICATED TO WHAT WE DO.
PASSIONATE ABOUT HOW WE DO IT.
Are you highly organised, detail-oriented, and passionate about supporting frontline healthcare?
HUC is looking for a Medicines Management Administrator--a key player in ensuring the safe, efficient, and compliant management of medicines and medical equipment across all our operational bases.
In this vital role, you'll:
Maintain accurate stock levels
Coordinate timely and secure distribution of medicines
Ensure compliance with safety and regulatory standards
Collaborate with the Medicines Manager, suppliers, and clinical teams
Drive efficiency and reduce medication waste
Support and train staff in medicines management protocols
Your work will directly support the delivery of high-quality patient care by ensuring clinicians always have what they need, when they need it.
This role is office based but it requires the ability to travel to various HUCS locations when needed and therefore the ability to travel is essential.
Main duties of the job
Stock and Supply Management
Monitor and Maintain Stock Levels: Ensure medical equipment and drug stock levels are sufficient at all HUC bases, conducting comprehensive stock checks regularly to avoid shortages or excess waste.
Delivery Coordination: Organise the safe and timely delivery of medications, equipment, and consumables to all HUC bases, maintaining accurate records of distribution.
Inventory Optimisation: Identify and implement opportunities for improvement in stock management processes to achieve cost savings, minimising wastage, and ensure efficient use of resources.
Stock Security: Conduct regular visits to all bases to verify that drugs are stored securely and that stock control processes are being followed consistently.
Compliance and Reporting
Prescription Validation: Review and validate prescriptions for accuracy, addressing discrepancies promptly with clinicians and maintaining a high standard of data integrity.
Reporting: Prepare and analyse monthly medicines management reports to identify trends, areas for improvement, and recommendations for enhancing efficiency and compliance.
Regulatory Compliance: Ensure all medicines management activities meet legislative and regulatory requirements, including those set by the Care Quality Commission (CQC).
Audit Support: Support audits related to medicines management and implement actions based on audit findings to improve processes and maintain compliance.
About us
At HUC, we're proud to invest in our people by offering a wide range of exciting benefits that support your personal, professional, and financial wellbeing:Exclusive Discounts: Unlock savings on shopping, travel, and more, through our Discount Hub, Blue Light Card, Tickets for Good, and more. From everyday essentials to special experiences, we've got your wallet covered!NHS Pension Scheme: Secure your future with the NHS Pension, offering peace of mind and long-term financial benefits for all our staff.Wellbeing Support: Your health matters! Enjoy access to counselling services, personalised health plans, meditation guides, energising fitness routines, and delicious recipes to keep you thriving every day.Recognition and Rewards: Your hard work won't go unnoticed! Celebrate your achievements with peer shout-outs, special awards, and exclusive event vouchers that show how much we appreciate you.Financial Perks: Take the stress out of money matters with free financial advice, a healthcare cash plan to cover everyday expenses, and smart savings options through our Credit Union.Career Growth: Build the future you deserve with our My Academy training programs, exciting internal vacancies, and regular updates to keep you in the loop with HUC news and opportunities.Office Comforts: Stay refreshed with unlimited tea and coffee, enjoy the ease of free parking, and recharge in our dedicated relaxation areas. Plus, join in on engaging team events that make every workday more enjoyable!
Job description
Job responsibilities
Please find attached job description and person specification with more information about the role and responsibilities.
Job description
Job responsibilities
Please find attached job description and person specification with more information about the role and responsibilities.
Person Specification
Knowledge and Experience
Essential
- Proven experience in process and stock management, ideally within a healthcare or similarly regulated environment.
- Effective written and verbal communication skills, with the ability to convey information clearly, professionally, and concisely.
- High proficiency in Microsoft Office applications, particularly Excel, with confidence in creating, interpreting, and presenting data.
- Demonstrated ability to work collaboratively as part of a multi-disciplinary team to achieve shared service objectives.
- Excellent attention to detail, ensuring high standards of accuracy and consistency in all documentation and reporting.
- Strong organisational and time-management skills, with the ability to prioritise effectively and meet multiple deadlines.
- Demonstrated ability to work independently, take initiative, and proactively identify and resolve problems.
- Familiarity with standard operating procedures, compliance frameworks, and policies relevant to medicines management.
Desirable
- Prior experience handling medications and consumables within a Pharmacy, GP Practice, or healthcare distribution setting.
- Prior experience handling medications and consumables within a Pharmacy, GP Practice, or healthcare distribution setting.
- Awareness of CQC standards and other relevant healthcare legislation relating to the safe handling of medicines.
- Familiarity with Out of Hours (OOH) or urgent care settings and associated service delivery models.
- Experience using inventory management systems or electronic stock control platforms
- Knowledge of quality improvement and risk management principles within healthcare services.
Personal Attributes, Values and Behaviours
Essential
- A proactive and solution-focused attitude, with a commitment to continuous improvement.
- Reliable, professional, and consistent in approach, maintaining confidentiality and integrity at all times.
- Demonstrates HUC's values through behaviours that promote quality, safety, and patient-centred service delivery.
- Flexible and adaptable to changing priorities and able to work across multiple sites when required.
- Committed to equality, diversity, and inclusion in the workplace and service delivery.
- Willingness to learn and undertake relevant training to enhance professional development.
- Excellent interpersonal skills, with the ability to build effective working relationships with internal teams and external partners.
Desirable
- Demonstrates an interest in healthcare operations and service improvement.
- Pengagement with change initiatives and openness to innovation in practice.
- Prior involvement in staff training, coaching or peer support within a team setting.
- Ability to contribute to a culture of safety, openness, and accountability.
Person Specification
Knowledge and Experience
Essential
- Proven experience in process and stock management, ideally within a healthcare or similarly regulated environment.
- Effective written and verbal communication skills, with the ability to convey information clearly, professionally, and concisely.
- High proficiency in Microsoft Office applications, particularly Excel, with confidence in creating, interpreting, and presenting data.
- Demonstrated ability to work collaboratively as part of a multi-disciplinary team to achieve shared service objectives.
- Excellent attention to detail, ensuring high standards of accuracy and consistency in all documentation and reporting.
- Strong organisational and time-management skills, with the ability to prioritise effectively and meet multiple deadlines.
- Demonstrated ability to work independently, take initiative, and proactively identify and resolve problems.
- Familiarity with standard operating procedures, compliance frameworks, and policies relevant to medicines management.
Desirable
- Prior experience handling medications and consumables within a Pharmacy, GP Practice, or healthcare distribution setting.
- Prior experience handling medications and consumables within a Pharmacy, GP Practice, or healthcare distribution setting.
- Awareness of CQC standards and other relevant healthcare legislation relating to the safe handling of medicines.
- Familiarity with Out of Hours (OOH) or urgent care settings and associated service delivery models.
- Experience using inventory management systems or electronic stock control platforms
- Knowledge of quality improvement and risk management principles within healthcare services.
Personal Attributes, Values and Behaviours
Essential
- A proactive and solution-focused attitude, with a commitment to continuous improvement.
- Reliable, professional, and consistent in approach, maintaining confidentiality and integrity at all times.
- Demonstrates HUC's values through behaviours that promote quality, safety, and patient-centred service delivery.
- Flexible and adaptable to changing priorities and able to work across multiple sites when required.
- Committed to equality, diversity, and inclusion in the workplace and service delivery.
- Willingness to learn and undertake relevant training to enhance professional development.
- Excellent interpersonal skills, with the ability to build effective working relationships with internal teams and external partners.
Desirable
- Demonstrates an interest in healthcare operations and service improvement.
- Pengagement with change initiatives and openness to innovation in practice.
- Prior involvement in staff training, coaching or peer support within a team setting.
- Ability to contribute to a culture of safety, openness, and accountability.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
