HRIS & Workforce Information Officer

HUC

The closing date is 08 May 2025

Job summary

DEDICATED TO WHAT WE DO.

PASSIONATE ABOUT HOW WE DO IT.

We have an exciting opportunity for a HRIS & Workforce Information Officeron a 12-month fixed-term contract. The role will support and assist in the deployment, implementation, operational performance, management and utilisation of our electronic workforce systems.

Acting as first-line System Administrator, the primary focus of the role will be to support the Workforce Information Systems Manager in the maintenance of the framework that underpins the electronic workforce system, enabling payroll and Workforce functions.

What We're Looking For:

Proven experience with workforce systems and data management, with a strong analytical approach to interpreting and leveraging data to enable decision making.
Exceptional organisational and communication skills -- essential for both independent work and effective collaboration across teams within HUC.
A logical, problem-solving mindset with the ability to identify patterns, contain issues, and deliver consistently accurate reporting and insightful analysis sometimes with tight deadlines.
Able to demonstrate initiative and critical thinking.
Flexibility to work remotely, with occasional travel to HUCS bases as required

This is a hybrid role, with the majority of work from home, but it requires the ability to travel to various HUCS locations when needed and therefore the ability to travel is essential.

Main duties of the job

Support the HRIS & Workforce Information Manager in ensuring that all key modules in the HR system are functional, support business growth and allow internal stakeholders to manage their roles efficiently
Deputise for the HRIS & Workforce Information Manager as require
To produce workforce information reports that include data analysis in line with the workforce KPIs.
To provide workforce data that enables the People BPs to produce narrative to the data that supports the delivery of workforce papers/reports which enable stakeholders to make informed business decisions
Ensure productive working relationships with internal and external stakeholder
Support the HRIS & Workforce Information Manager in the mapping out of processes and workflow
Support any future roll out and implementation of further system module
Support the monitoring of the success of iTrent modules delivered to the organisation, including Pay, HR, Recruitment, Performance and eventually WFM and rostering modules
Work with the wider People team to understand any efficiencies within the team processes that can be achieved through workforce reports and systems.
As directed by the HRIS & Workforce Information Manager work with operational management to ensure that meaningful reports are available so that they can effectively manage their services with efficiency and be proactive where necessary

About us

At HUC, we're proud to invest in our people by offering a wide range of exciting benefits that support your personal, professional, and financial wellbeing:

Exclusive Discounts: Unlock savings on shopping, travel, and more, through our Discount Hub, Blue Light Card, Tickets for Good, and more. From everyday essentials to special experiences, we've got your wallet covered!NHS Pension Scheme: Secure your future with the NHS Pension, offering peace of mind and long-term financial benefits for all our staff.Wellbeing Support: Your health matters! Enjoy access to counselling services, personalised health plans, meditation guides, energising fitness routines, and delicious recipes to keep you thriving every day.Recognition and Rewards: Your hard work won't go unnoticed! Celebrate your achievements with peer shout-outs, special awards, and exclusive event vouchers that show how much we appreciate you.Financial Perks: Take the stress out of money matters with free financial advice, a healthcare cash plan to cover everyday expenses, and smart savings options through our Credit Union.Career Growth: Build the future you deserve with our My Academy training programs, exciting internal vacancies, and regular updates to keep you in the loop with HUC news and opportunities.Office Comforts: Stay refreshed with unlimited tea and coffee, enjoy the ease of free parking, and recharge in our dedicated relaxation areas. Plus, join in on engaging team events that make every workday more enjoyable!

Date posted

24 April 2025

Pay scheme

Other

Salary

£30,000 a year per annum (pro-rata if part time)

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time, Flexible working, Home or remote working

Reference number

4265 - 7164709

Job locations

HUC

Ambulance HQ

Ascots Lane, Welwyn Garden City

AL7 4HL

Job description

Job responsibilities

Please see the attached job description for more information about the role and main responsibilities.

This role requires a full UK driving licence as it involves travelling between sites as per service needs. Own vehicle is required.

Please be aware that the role may close before the advertised closing date if we receive enough applications.

Job description

Job responsibilities

Please see the attached job description for more information about the role and main responsibilities.

This role requires a full UK driving licence as it involves travelling between sites as per service needs. Own vehicle is required.

Please be aware that the role may close before the advertised closing date if we receive enough applications.

Person Specification

Knowledge, Skills and Experience

Essential

Educated to A level or equivalent experience.
Working knowledge and experience of HRIS, ideally iTrent
Experienced user of Microsoft Office creating Excel Spreadsheets and experience in using databases.
Experienced in the manipulation of large amounts of raw complex data to be used in the preparation of reports
Good organisational skills and ability to work without supervision and on own initiative.
High-level problem solving, negotiation, interpersonal, administrative, analytical, skills.
Ability to work to tight deadlines.
Good oral and written communication skills
Attention to detail and excellent accuracy.
Ability to display evidence of meeting targets and implementing improvements in the workplace.
Skilled in translating business processes into workflow within systems

Personal Attributes, Values and Behaviors

Essential

Ability to work both independently and as part of a team with broad policy, professional standards and budgetary limits.
Flexible, highly motivated, effective team player; methodical, ability to understand and meet targets and deadlines, able to learn and assimilate new information.
The Post Holder is expected to travel to other HUC sites to meet the requirements of the role and will require access to their own vehicle.

Person Specification

Knowledge, Skills and Experience

Essential

Educated to A level or equivalent experience.
Working knowledge and experience of HRIS, ideally iTrent
Experienced user of Microsoft Office creating Excel Spreadsheets and experience in using databases.
Experienced in the manipulation of large amounts of raw complex data to be used in the preparation of reports
Good organisational skills and ability to work without supervision and on own initiative.
High-level problem solving, negotiation, interpersonal, administrative, analytical, skills.
Ability to work to tight deadlines.
Good oral and written communication skills
Attention to detail and excellent accuracy.
Ability to display evidence of meeting targets and implementing improvements in the workplace.
Skilled in translating business processes into workflow within systems

Personal Attributes, Values and Behaviors

Essential

Ability to work both independently and as part of a team with broad policy, professional standards and budgetary limits.
Flexible, highly motivated, effective team player; methodical, ability to understand and meet targets and deadlines, able to learn and assimilate new information.
The Post Holder is expected to travel to other HUC sites to meet the requirements of the role and will require access to their own vehicle.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.