Finance Assistant

Job description

Job responsibilities

Job Summary

To support the department in day to day finance, contracts and performance monitoring activities, liaising with service managers and other team members to ensure KPIs and targets are met. To develop reports to deliver KPI information in relation to contract performance and hold suppliers to account for their performance against contract.

Duties and Responsibilities Finance

Supporting the day to day management of the BGPA, BETH, Bromleag Care Practice and PCN accounts

Act as first point of contact for Bromleag Care Practice, BETH and PCNs in relation to financial matters

Supporting preparation of monthly figures and management accounts

Daily bank reconciliations

Overseeing of all sales and purchase invoices

Chasing commissioners for outstanding sales invoices

Paying Solo Submissions and sending off remittance and backing data

Participating in monthly service meetings

Preparation of Payroll and sending off to payroll Bureau.

Prepare costings for services/business cases attend meetings with Commissioners

Contacting NHS SEL CCG for any queries with income

Project work on Payroll, Rota master, Xero and adhoc duties

Personal/Professional Development

Participate in an annual individual performance review, including taking responsibility for maintain a record of own personal and/or professional development

Participate in any training programme implemented by the management team

Effectively manage own time, workload and resources

Assess own performance and development and take accountability for own actions, either directly or under supervision.

Communication

Demonstrate interpersonal skills when dealing with all levels of staff across the BGPA using persuasion, tact and reassurance where necessary.

Handle confidential patient material in a sensitive and discrete fashion in compliance with Bromley GP Alliance policy and procedure.

To be able to influence, motivate and involve individuals and teams to reach necessary performance target expectations.

Liaise with other departments and members of the Bromley GP Alliance and other organisations to ensure the smooth running of the office and to assisting the functioning of the team.

The post holder is required to follow Bromley GP Alliance policies and procedures which are regularly updated including:

Confidentiality / Data Protection / Freedom of Information

Post holders must maintain the confidentiality of information about patients, staff and other health service business in accordance with the Data Protection Act of 1998. Post holders must not, without prior permission, disclose any information regarding patients or staff. If any member of staff has communicated any such information to an unauthorised person those staff will be liable to dismissal. Moreover, the Data Protection Act 1998 also renders an individual liable for prosecution in the event of unauthorised disclosure of information. Following the Freedom of Information Act (FOI) 2005, post holders must apply the Bromley GP Alliances FOI procedure if they receive a written request for information.

Equal Opportunities

Post holders must at all times fulfil their responsibilities with regard to the Bromley GP Alliances Equal Opportunities Policy and equality laws.

Health and Safety

All post holders have a responsibility, under the Health and Safety at Work Act (1974) and subsequently published regulations, to ensure that the Trusts health and safety policies and procedures are complied with to maintain a safe working environment for patients, visitors and employees.

Infection Control

All post holders have a personal obligation to act to reduce healthcare-associated infections (HCAIs). They must attend mandatory training in Infection Control and be compliant with all measures required by the Trust to reduce HCAIs. All post holders must comply with the Bromley GP Alliance infection screening and immunisation policies as well as be familiar with the Trusts Infection Control Policies, including those that apply to their duties, such as Hand Decontamination Policy, Personal Protective Equipment Policy, safe procedures for using aseptic techniques and safe disposal of sharps.

Risk Management

All post holders have a responsibility to report risks such as clinical and non-clinical accidents or incidents promptly. They are expected to be familiar with the Trusts use of risk assessments to predict and control risk, as well as the incident reporting system for learning from mistakes and near misses in order to improve services. Post holders must also attend training identified by their manager, or stated by the Trust to be mandatory.

Safeguarding children and vulnerable adults

Post holders have a general responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role.

Smoking Policy

It is the Trusts policy to promote health. Smoking, therefore, is actively discouraged. It is illegal within Trust buildings and vehicles.

Review of this Job Description

This job description is intended as an outline of the general areas of activity and will be amended in the light of the changing needs of the organisation. To be reviewed in conjunction with the post holder.

Person Specification

Abilities

Essential

• Ability to use IT software systems
• Ability to work with large amounts of data
• Ability to complete tasks to tight deadlines
• Ability to communicate effectively with staff at all levels
• Ability to work under pressure in potentially stressful situations
• Ability to work as a team

Desirable

• Able to use EMIS

Experience

Essential

• Experience in a government/ NHS/ commercial financial environment.
• Well-developed analytical, conceptual and problem-solving skills in accounting and financial management information systems.
• Well-developed written, verbal and interpersonal communication skills including the ability to work as a member of a team.

Skills

Essential

• Computer literacy skills including knowledge of Word, Excel and Outlook
• Highly numerate
• Excellent organisational skills
• Good interpersonal skills
• Enthusiasm to make things happen

Other

Essential

• Good organisational and planning skills
• To be flexible and reliable
• Willingness to learn new skills
• Good understanding of confidentiality issues
• To be self-motivated, enthusiastic and have a high standard of personal performance

Qualifications

Essential

• Good general education to A level

Desirable

• Part-qualified accountant/QBE

Employer details

Employer name

Bromley GP Alliance Ltd

Address

Kelsey Park Farmhouse

379 Croydon Road

Beckenham

BR3 3QL

Employer's website

https://bromleygpalliance.org/ (Opens in a new tab)