Finance Manager

Job description

Job responsibilities

Duties and Responsibilities:

Manage the invoice payments process in accordance with the companys payment terms and conditions.

Allocate, code and post financial transactions to accounts system.

Ensure the finance team deliver management accounting reporting, financial statements (trial balance, income statement, balance sheet).

Maintain office and clinical supplies by keeping an inventory and ordering new supplies as needed.

Manage the procurement of supplies and ensure the organisation sources the best value for money supplies.

Maintain internal control systems.

Manage accounts payable and accounts receivable.

Oversee preparation of bank payment runs.

Prepare and process payroll including collating, checking and agreeing staff hours worked.

Manage pension payments for both NEST and NHS Pensions Accounts.

Liaison with NHS Pensions, informing them of changes in contract and staffing.

Assist with budget preparation and audits.

Maintain complete filing system to support financial records.

Prepare costings for business cases, tenders, and services with support from the finance officer.

Be involved in financial discussion and negotiations with Commissioners and external Organisations.

Deputising the Head of Finance when required.

Education and Experience

Qualified Accountant

knowledge and experience of using Xero

knowledge of NHS Finance, relevant legislation NHS Pensions and regulatory requirements

Advance Excel experience

Knowledge of data management and financial data analysis

Personal/Professional Development

Participate in an annual individual performance review, including taking responsibility for

maintaining a record of own personal and/or professional development

Participate in any training programme implemented by the executive team

Effectively manage own time, workload and resources.

Assess own performance and development and take accountability for own actions, either

directly or under supervision

Communication

Demonstrate interpersonal skills when dealing with all levels of staff across the BGPA using persuasion, tact and reassurance where necessary.

Handle confidential patient material in a sensitive and discrete fashion in compliance with Bromley GP Alliance policy and procedure.

To be able to influence, motivate and involve individuals and teams to reach necessary performance target expectations.

Liaise with other departments and members of the Bromley GP Alliance and other organisations to ensure the smooth running of the office and to assisting the functioning of the team.

The post holder is required to follow Bromley GP Alliance policies and procedures which are regularly updated including:

Person Specification

Qualifications

Essential

• CCAB Qualified
• Education to degree level

Desirable

• Healthcare background

Experience

Essential

• Knowledge of NHS Finance, relevant legislation NHS Pensions and regulatory requirements
• Staff management experience
• Experience of leading a small finance team
• Implementation of financial systems
• Management of finance and non-finance projects

Skills

Essential

• Excellent computer literacy skills including knowledge of Word, Excel and Outlook
• Ability to analyse complex financial information to identify further areas for investigation
• Excellent communication skills, both verbal and written
• Excellent organisational skills
• Good interpersonal skills
• Enthusiasm to make things happen

Abilities

Essential

• Ability to use financial management systems
• Ability to communicate effectively with staff at all levels
• Ability to work under pressure in potentially stressful situations
• Ability to work as a team

Other

Essential

• Willingness to learn new skills
• Good understanding of confidentiality issues
• To be self-motivated, enthusiastic and have a high standard of personal performance

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Bromley GP Alliance Ltd

Address

Kelsey Park Farmhouse

379 Croydon Road

Beckenham

BR3 3QL

Employer's website

https://bromleygpalliance.org/ (Opens in a new tab)