Administrator

Job description

Job responsibilities

Job Title:

Administrator

Accountable to:

Strategic Lead for L&SC PCTH

Responsible to:

The L&SC PCTH Senior Administrator

Works with:

• Members of the L&SC PCTH team

• Primary Care Staff

• Locality Hub Leads and Co-ordinators

• Higher Education Institutions (HEIs) and other Training Providers

• NHS England (NHSE)

• Morecambe Bay Primary Care Collaborative (employing organisation)

Job Role:

To provide administrative support to the L&SC PCTH team to support the delivery of L&SC PCTH activities.

Principle Duties:

• Support Senior Administrator and wider team with general administration tasks and duties

• Manage the L&SC PCTH email

• Dealing with enquiries on behalf of the L&SC PCTH team and responding to emails as directed

• Update spreadsheets and databases

• Coordinate diaries for the Senior Management Team

• Organise and attend meetings as required, take minutes and provide any necessary paperwork

• Support filing, administration and data management

• Type and produce documents, briefing papers, reports, presentations, flyers and templates as required

• Publishing communications via social media and weekly newsletter

• Update website and related virtual platforms

• Other office duties e.g. order stationery, organise venues and catering for meetings

• Any other general secretarial duties required by the L&SC PCTH team

Terms:

• Fixed term employment until 31st of March 2026

• 5 weeks Annual Leave pro rata

• 2 roles: 16 and 10 hours a week, can be the same person

• Pay rate £12.01 per hour (£23,484 per annum pro rata)

• Flexible working considered within the standard working week

• The post holder will be expected to travel within Lancashire & South Cumbria, however, the majority of this role will be working from home; office space is also available

• The L&SC PCTH is hosted by Morecambe Bay Primary Care Collaborative and the post holder will be an employee of Morecambe Bay Primary Care Collaborative

Person Specification

Qualifications

Essential

• Good standard of general education to GCSE level or equivalent, including Maths and English Language
• NVQ level 3 in administration or equivalent qualification or equivalent previous proven experience

Desirable

• Recognised qualification in IT skills, i.e. EDCL or equivalent

Skills and Knowledge

Essential

• Strives for safe, quality, effective and efficient service provision
• Promotes open and honest dialogue, valuing individual differences, respect aspirations and commitments, and seeks to understand priorities, needs, abilities and limits
• Aware of the impact of own behaviour on others
• Leads by example and actively role models the NHS and L&SC PCTH Values in all work, fostering an inclusive culture with compassion and humanity
• Interprets equality, diversity and rights in accordance with legislation, policies, procedures and good practice
• Constructively challenges and accepts feedback from others
• Maintains confidentiality at all times
• Other Requirements
• Ability to travel to locations across Lancashire and South Cumbria

Experience

Essential

• Experience with a range of administrative procedures
• Computer literate with experience of using Microsoft Word, Outlook, Excel and PowerPoint

Desirable

• Experience of working in a Primary Care setting, healthcare environment and/or public sector
• Experience in working virtually and with online platforms
• Experience of minute taking

Employer details

Employer name

Morecambe Bay Primary Care Collaborative

Address

Moor Lane Mills

Moor Lane

Lancaster

Lancashire

LA1 1QD

Employer's website

https://mbpcc.co.uk/ (Opens in a new tab)