Junior Administrator

Job description

Job responsibilities

Accountable To: The L&SC PCTH Board

Responsible To: The L&SC PCTH Senior Administrator

Works with:

• Members of the L&SC PCTH team
• Primary Care Staff
• Locality Hub Leads and Co-ordinators
• Higher Education Institutions (HEIs) and other Training Providers
• Health Education England
• NHS England and Improvement
• Morecambe Bay Primary Care Collaborative (employing organisation)

Job Role:

To provide administrative support to the L&SC PCTH team in order to support the delivery of Apprenticeships, other education programmes and L&SC PCTH activities.

Principle Duties are to oversee and/or support the following:

• Support Apprenticeship Co-ordinator with Apprenticeship applications
• Support Senior Administrator with ongoing tasks
• Update spreadsheets and databases
• Dealing with enquiries on behalf of the L&SC PCTH team and responding to emails as directed
• Coordinate diaries for the Senior Management Team
• Manage the L&SC PCTH email

• Organise and attend meetings as required, take minutes and provide any necessary paperwork
• Support filing, administration and data management
• Type and produce documents, briefing papers, reports, presentations, flyers and templates as required
• Update website and related virtual platforms
• Other office duties e.g. order stationery, organise venues and catering for meetings
• Any other general secretarial duties required by the L&SC PCTH team

Person Specification

Qualifications

Essential

• Good standard of general education to GCSE level or equivalent, including Maths and English Language
• NVQ level 3 in administration or equivalent qualification or equivalent previous proven experience

Desirable

• Recognised qualification in IT skills, ie EDCL or equivalent

Experience

Essential

• Experience with a range of administrative procedures
• Computer literate with experience of using Microsoft Word, Outlook, Excel and PowerPoint

Desirable

• Experience of working in a Primary Care setting, healthcare environment and/or public sector
• Experience in working virtually and with online platforms
• Experience of minute taking

Skills and Knowledge

Essential

• Excellent written and verbal communication skills
• Good time management and planning skills, able to prioritise and organise workload
• Ability to produce highly accurate work
• Strong self-motivation
• Strong focus on timely delivery of objectives
• Good interpersonal skills enabling effective communication with a diverse range of people
• Ability to work well as part of a team and autonomously
• Ability to work remotely
• Ability to work under pressure

Behaviours and Values

Essential

• Strives for safe, quality, effective and efficient service provision
• Promotes open and honest dialogue, valuing individual differences, respect aspirations and commitments, and seeks to understand priorities, needs, abilities and limits
• Aware of the impact of own behaviour on others
• Leads by example and actively role models the NHS and L&SC PCTH Values in all work, fostering an inclusive culture with compassion and humanity
• Interprets equality, diversity and rights in accordance with legislation, policies, procedures and good practice
• Constructively challenges and accepts feedback from others
• Maintains confidentiality at all times

Other Requirements

Essential

• COVID Pass (evidence of having 2 COVID vaccinations before April 2022, unless medical exemptions apply)
• Ability to travel to locations across Lancashire and South Cumbria

Employer details

Employer name

Morecambe Bay Primary Care Collaborative

Address

Moor Lane Mills

Moor Lane

Lancaster

Lancashire

LA1 1QD

Employer's website

https://mbpcc.co.uk/ (Opens in a new tab)