HR Administrator (Mondays only)

Job description

Job responsibilities

Join a Team That Puts People First

At Vertis, we are committed to making a meaningful impact in primary care and healthcare operations, ensuring that our workforce is supported, valued, and empowered to deliver outstanding care. Our HR function plays a vital role in enabling this by ensuring seamless HR administration, compliance, and people management processes across our six Primary Care Networks (PCNs) and core departments.

We are seeking a proactive, highly organised HR Administrator to support the end-to-end employee lifecycle, working closely with line managers, HR professionals, and operational leads to drive a smooth and efficient HR service. If you thrive in a fast-paced environment, enjoy working with people, and have an eye for detail, this is an excellent opportunity to grow your HR career in a values-driven organisation.

What You Will Be Doing

As an HR Administrator, you will be responsible for delivering a high-quality HR service, ensuring compliance, supporting employee engagement, and facilitating people processes across multiple sites.

Please note the successful candidate is required to spend only one day per week on site due to business needs of ID and onboarding checks. This is on Tuesdays and unfortunately is not able to be changed.

1. Recruitment & Onboarding

Coordinate the end-to-end recruitment process, ensuring a smooth experience for hiring managers and candidates.

Manage new starter onboarding, including contract preparation, pre-employment checks, right-to-work verification, and TeamNet setup.

Maintain accurate recruitment records, tracking key hiring metrics to support workforce planning.

2. HR Records & Compliance

Maintain employee records, ensuring all HR documentation is stored securely and meets compliance requirements.

Conduct monthly compliance audits, identifying and escalating gaps in HR documentation, including return-to-work forms, self-certifications, and one-to-one meeting records.

Ensure accurate tracking of mandatory training, policy acknowledgments, and professional registrations.

3. Payroll & Contract Administration

Process contract amendments, payroll changes, resignation letters, and leaver documentation, ensuring Finance receives updates in a timely manner.

Maintain and update annual leave entitlements and manage Holiday Flex applications.

Support HR projects related to pay progression, competency frameworks, and employee benefits administration.

4. Employee Engagement & Wellbeing

Track key employee milestones (birthdays, promotions, new arrivals, bereavements) and ensure appropriate recognition, fostering a positive workplace culture.

Support HR engagement initiatives, including wellbeing programmes, employee surveys, and staff recognition schemes.

Act as the first point of contact for HR queries, providing guidance and signposting employees to relevant resources.

5. Workforce Communication & HR Systems

Distribute HR-related communications, ensuring employees stay informed about policy updates, training opportunities, and organisational changes.

Maintain and update HR systems, trackers, and reporting dashboards, supporting data accuracy and workforce planning.

Assist with HR reporting, including absence trends, recruitment statistics, and compliance levels.

Why Join Vertis?

At Vertis, we believe that HR is not just about processes - it is about people. Our work directly contributes to the success of healthcare teams who deliver essential services to patients and communities. Joining our HR team means being part of a progressive, people-focused organisation where you will:

• Make an Impact: Your role will help shape the employee experience across multiple sites, ensuring that HR services support organisational growth and workforce wellbeing.
• Develop Your Career: We offer ongoing training and development opportunities, supporting your growth in HR administration, compliance, and employee relations.
• Work in a Collaborative Environment: Youll be part of a supportive team, working closely with HR professionals, senior leaders, and operational managers.

Who Were Looking For

We are seeking a detail-oriented and proactive HR professional who is passionate about delivering exceptional HR services. You will have:

• Previous experience in HR administration, recruitment support, or workforce compliance.
• A strong understanding of HR policies, employee lifecycle management, and employment law.
• Excellent organisational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in HR systems, databases, and Microsoft Office tools.
• Strong communication and interpersonal skills, with the ability to support and engage employees at all levels.

Inclusion & Diversity: Be Yourself at Vertis

We are committed to fostering an inclusive and diverse workplace where everyone feels valued, respected, and empowered to succeed. We actively encourage applications from individuals of all backgrounds, including but not limited to:

• People from ethnic minority communities
• Individuals with disabilities including neurodivergent individuals
• LGBTQ+ applicants
• Parents and caregivers
• Those with non-traditional career paths
• Older candidates
• Ex-Armed Forces/Service Professionals and their Family Members

We recognise the value of diverse perspectives and believe that a team with different experiences, backgrounds, and viewpoints makes us stronger, more innovative, and more effective.

If you require reasonable adjustments during the recruitment process, please let us know - we are happy to accommodate your needs.

Next Steps: Apply Today!

If you are looking for an opportunity to develop your HR career in a purpose-driven organisation, wed love to hear from you.

Join us and help create a workplace where employees thrive, patients benefit, and HR makes a real difference.

Apply Now

Person Specification

Experience

Essential

• Previous experience in working within a HR team.

Desirable

• Within an NHS organisation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

SW Healthcare

Address

Crabbs Cross Surgery

Kenilworth Close

Redditch

Worcestershire

B975JX

Employer's website

http://www.swhealthcare.org.uk (Opens in a new tab)