HR Administrator

Job description

Job responsibilities

To work as part of a team of administrators to provide high quality, flexible, administrative support for Age UK Coventry and Warwickshire (AUKCW) with specific focus on the HR administration. The post holder will be expected to work proactively and flexibly to maximise organisational effectiveness and efficiency.

1. Keep up to date staff records including annual leave, sickness and contractual terms

2. Prepare HR documents such as employment contracts and leave cards

3. Enrol staff on training as part of induction and on-going renewal programme

4. Provide accurate and timely information for payroll process

5. Provide relevant staffing information for Board and Committee reports

6. Support managers with the recruitment process from advert to offer.

7. Carry out DBS checks and obtain references in line with AUKCW agreed policies and procedures

8. Producing and circulating staff correspondence

9. Update and access personal data in line with GDPR guidelines and AUKCW policies and procedures.

10. Monitor and manage the HR inbox

11. Organise both internal and external meetings including management of calendars, room bookings, preparing paperwork and minutes.

12. Support with note taking in staff performance management meetings.

13. Support the team with general administration tasks and cover for reception where necessary

14. Attend team and supervision meetings.

15. Undertake specific project work under the guidance of the Senior Administrator or Leadership team.

16. To adhere to all relevant organisation policy with particular reference to health and safety, GDPR and confidentiality

You will have excellent IT skills including accurate data entry and proficient use of Microsoft Office: Word, Excel, and Outlook .

Excellent written and verbal communication skills .

An ability to carry out tasks in an organised, efficient and methodical manner .

Effective planning skills with good time management, including the ability to work to tight deadlines and re-prioritise work as required .

Ability to listen and interpret information.

Ability to be proactive, take initiative, work independently and be self-motivated.

Excellent interpersonal skills.

Person Specification

Skills and Abilities

Essential

• Excellent IT Skills including accurate data entry and proficient use of Microsoft Office: Excel, Word and Outlook
• Excellent written and verbal communication skills
• Ability to carry tasks in an organised, efficient and methodical manner
• Effective planning skills with good time management, including the ability to work to tight deadlines and re-prioritise work as required.
• Ability to listen and interpret information
• Ability to be proactive, take initiative, work independently and be self-motivated.

Qualifications

Essential

• GCSE Grades A-C or equivalent in English and math

Experience

Essential

• Experience of administrative work in a similar office environment Experience of prioritising large and diverse workloads effectively Experience of producing management information reports Experience of accurate note taking Experience of handling confidential information

Desirable

• Experience of HR administration tasks such as calculating leave and producing contractual documents

Personal Qualities and Attributes

Essential

• Approachable and friendly Team focused Self-motivated Flexible Attention to detail

Employer details

Employer name

Age UK Coventry and Warwickshire

Address

8 Clemens Street

Leamington Spa

Warwickshire

CV31 2DL

Employer's website

https://www.ageuk.org.uk/coventryandwarwickshire/ (Opens in a new tab)