Job summary
This role offers an exciting challenge! You will work within a vibrant team based in Coventry (with some opportunities working from home).
The Money Management service works with social services, local solicitors and Department of Work and Pensions to support vulnerable clients aged 18 years plus, who are unable to manage their own money.
The Finance Officer is responsible for supporting the financial functions of this Service, and keeping reconciliations up to date.
This is a challenging but extremely rewarding role where no two days are the same. Full training will be given and you will receive direct support and guidance from a senior practitioner.
Main duties of the job
This position of Finance Assistant will support the implementation of financial procedures for the Money Management service. The post holder will be involved in the control of cash and oversee a prepaid debit card process for clients. To ensure the timely invoicing of clients, the management of debtors and the reconciliation of financial transactions.
The post holder will play a key role within the Money Management team and be expected to contribute to the implementation of the departments plan and development across the Charity.
About us
We're a local charity working in the community to support older people, their families and carers.We want everyone to be able to love later life.
Job description
Job responsibilities
To support the operation and maintenance of the Money Management sales ledger2.
To provide cover as appropriate for the Money Management Cashier role - to support the cash ordering process from relevant banks and the operation of client prepaid debit cards3.
To carry out regular audit checks of cash safes and personal effect
To bag up cash for clients
To attend to clients/carers/shoppers attending Warwick Row to collect cash.
Under the direction of the Senior Practitioner, prepare sales invoices for Coventry City Council, private and sub-contracted clients.
To support all financial functions and jurisdictions of the Money Management Service.
To maintain effective working relationships with internal and external stakeholders as required.
To maintain up to date data within Microsoft Outlook calendars.
To conduct reconciliation of Money Management transactions monthly.
To participate in the reconciliation of cash transactions daily.
To invoice clients monthly and pro-actively manage debtors.
To ensure that personal data is processed in accordance with GDPR policy and procedures.
To identify service improvements from customer feedback and other relevant evidence and recommend these through the line management structure.
To adhere to all Age UK Coventry & Warwickshire policies with reference to staffing, health & safety, safeguarding and equality.
To work within the health and safety policies and procedures for all services.
To undertake such other duties as may be reasonably required, consistent with the nature and grade of the post.
All staff have an individual responsibility to comply with the Organisations policies and practices. This job description will be reviewed annually in line with appraisals.
Job description
Job responsibilities
To support the operation and maintenance of the Money Management sales ledger2.
To provide cover as appropriate for the Money Management Cashier role - to support the cash ordering process from relevant banks and the operation of client prepaid debit cards3.
To carry out regular audit checks of cash safes and personal effect
To bag up cash for clients
To attend to clients/carers/shoppers attending Warwick Row to collect cash.
Under the direction of the Senior Practitioner, prepare sales invoices for Coventry City Council, private and sub-contracted clients.
To support all financial functions and jurisdictions of the Money Management Service.
To maintain effective working relationships with internal and external stakeholders as required.
To maintain up to date data within Microsoft Outlook calendars.
To conduct reconciliation of Money Management transactions monthly.
To participate in the reconciliation of cash transactions daily.
To invoice clients monthly and pro-actively manage debtors.
To ensure that personal data is processed in accordance with GDPR policy and procedures.
To identify service improvements from customer feedback and other relevant evidence and recommend these through the line management structure.
To adhere to all Age UK Coventry & Warwickshire policies with reference to staffing, health & safety, safeguarding and equality.
To work within the health and safety policies and procedures for all services.
To undertake such other duties as may be reasonably required, consistent with the nature and grade of the post.
All staff have an individual responsibility to comply with the Organisations policies and practices. This job description will be reviewed annually in line with appraisals.
Person Specification
Qualifications
Essential
- Good general education including Maths and English at least to GSCE, or equivalent.
Desirable
- AAT qualified or any CCAB qualification (or equivalent substantial experience)
Experience
Essential
- Experience of maintaining relationships with internal and external stakeholders .
- Knowledge and experience of the financial processes and procedures of a complex service with specific reference to cash handling, setting up and amending of standing orders, knowledge of sales invoice processes, sales ledgers and purchase ledgers.
Desirable
- Experience of monthly reconciliation of bank accounts.
- Experience of carrying out regular audit checks.
- Knowledge of the issues facing vulnerable adults.
Skills and Abilities
Essential
- Ability to communicate effectively both verbally and in writing .
- Understand the principles of double entry book-keeping .
- Good IT skills standard Microsoft Office software including Excel and keyboard skills and a willingness to learn new IT systems .
- Experience of online banking .
- Ability to adapt to and operate financial software systems .
Desirable
- Knowledge of accounting software .
Personal Qualities
Essential
- Understanding of and a commitment to Equality of Opportunity
- Ability to work as part of a team
- Committed to continuously improving service delivery
- Motivated and able to work confidently on own initiative
- Attention to detail and work to targets and tight deadlines.
- Good organizational skills
- Able to respond quickly to changing priorities
Other
Essential
- Meet our requirements in relation to background financial and credit checks for bankruptcy, insolvency, and debt relief1
- Willingness to work flexible hours when required, to meet work demands
- This post is exempt from the rehabilitation of Offenders Act and subject to Disclosure and Barring Service check at enhanced level.
Person Specification
Qualifications
Essential
- Good general education including Maths and English at least to GSCE, or equivalent.
Desirable
- AAT qualified or any CCAB qualification (or equivalent substantial experience)
Experience
Essential
- Experience of maintaining relationships with internal and external stakeholders .
- Knowledge and experience of the financial processes and procedures of a complex service with specific reference to cash handling, setting up and amending of standing orders, knowledge of sales invoice processes, sales ledgers and purchase ledgers.
Desirable
- Experience of monthly reconciliation of bank accounts.
- Experience of carrying out regular audit checks.
- Knowledge of the issues facing vulnerable adults.
Skills and Abilities
Essential
- Ability to communicate effectively both verbally and in writing .
- Understand the principles of double entry book-keeping .
- Good IT skills standard Microsoft Office software including Excel and keyboard skills and a willingness to learn new IT systems .
- Experience of online banking .
- Ability to adapt to and operate financial software systems .
Desirable
- Knowledge of accounting software .
Personal Qualities
Essential
- Understanding of and a commitment to Equality of Opportunity
- Ability to work as part of a team
- Committed to continuously improving service delivery
- Motivated and able to work confidently on own initiative
- Attention to detail and work to targets and tight deadlines.
- Good organizational skills
- Able to respond quickly to changing priorities
Other
Essential
- Meet our requirements in relation to background financial and credit checks for bankruptcy, insolvency, and debt relief1
- Willingness to work flexible hours when required, to meet work demands
- This post is exempt from the rehabilitation of Offenders Act and subject to Disclosure and Barring Service check at enhanced level.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
