Job summary
We are seeking a flexible and supportive, detail-oriented Project Coordination Officer to join our friendly team during a period of growth and development at Bury GP Federation. This is a new post and the successful candidate will play a crucial role in supporting the AVS ( Acute Visiting Service) team and the wider BGPF team with confidential and efficient administration support.
This position requires strong organisational skills, the ability to work collaboratively with different teams, and proficiency in project management tools. The Project Coordination Officer will also be responsible for supporting the Operational Manager with the day to day running of clinics.
The role is full time - 37.5 hrs, Monday to Friday to be worked between core hours of 8am - 6pm. This is an Office based role, located in Bury centre, within the Bury Business Lodge complex.
If this opportunity is a fit with your experience and you possess the required skills, we encourage you to apply - we'd love to hear from you!
Main duties of the job
- To provide cover for the AVS co-ordinator when they are not at work (approx. 2 days per week) and for holiday/sickness cover as required
- To provide an efficient and confidential administrative support service to BGPF and the wider team
- Maintain office systems, which contribute to the efficiency of the department
- Support the Operational Manager with the day to day running of clinics
- Provide support to projects undertaken by BGPF
Qualifications / Experience
- Proven experience in project support/admin officer or similar role
- Secretarial/admin experience in a busy office environment using excellent communication skills, both written and verbal
- Experience in arranging meetings, diary management, taking and distributing minutes
- Strong organisational skills with a keen attention to detail and the ability to manage multiple priorities simultaneously
- Experience of producing/implementing office systems
- Previous NHS experience highly desirable
- An organised approach to work, prioritising and working to deadlines/ time constraints
- Able to use own initiative
About us
Bury GP Federation - BGPF - is a federation of 23 GP practices within Bury, Greater Manchester, providing a platform for collaboration, knowledge-sharing and co-ordination. Through working at scale, we redirect resources into delivering at-scale support, relieving capacity pressures and enabling local general practice to maintain high standards of care for patients and to keep pace with best practice. We are proud of the services that we run.
Our four core objectives are as follows:
A reliable support organisation providing a range of services for our practices, achieving greater organisational efficiency through collaboration and reducing duplication, maximising the economic advantages of delivering primary care at scale
A GP led, patient-centred partner organisation working collaboratively with our practices and our partners across health and social care to facilitate the enhanced delivery of responsive, high quality and innovative services across Bury and GM
Job description
Job responsibilities
Job Summary
Key Responsibilities and Duties
Equality and Diversity
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, in a non-discriminatory culture to include:
Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with procedures, policies, and current legislation
Behaving in a manner which is welcoming to the individual, is non-judgmental and respects their circumstances, feelings, priorities and rights
Personal/Professional Development
The post-holder will:
Setting an Example
Quality and Governance
The post-holder will strive to maintain quality within BGPF and will: -
Communication
The post-holder will always establish and maintain effective communication pathways with colleagues, management, patients, carers and other health care professionals
Use email and other recognised methods and processes to communicate with Service Users and other agencies, ensuring the policies and procedures of BGPF are followed, such as maintaining confidentiality
Patient Confidentiality
Health and Safety/Risk Management
The above profile and benefits represent the job requirements. These are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will also be required to carry out any other duties as may reasonably be required by their Line Manager or the needs of the role. The job requirements may be reviewed on an ongoing basis in accordance with the changing needs of BGPF.
Job description
Job responsibilities
Job Summary
Key Responsibilities and Duties
Equality and Diversity
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, in a non-discriminatory culture to include:
Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with procedures, policies, and current legislation
Behaving in a manner which is welcoming to the individual, is non-judgmental and respects their circumstances, feelings, priorities and rights
Personal/Professional Development
The post-holder will:
Setting an Example
Quality and Governance
The post-holder will strive to maintain quality within BGPF and will: -
Communication
The post-holder will always establish and maintain effective communication pathways with colleagues, management, patients, carers and other health care professionals
Use email and other recognised methods and processes to communicate with Service Users and other agencies, ensuring the policies and procedures of BGPF are followed, such as maintaining confidentiality
Patient Confidentiality
Health and Safety/Risk Management
The above profile and benefits represent the job requirements. These are an outline of the tasks, responsibilities and outcomes required of the role. The job holder will also be required to carry out any other duties as may reasonably be required by their Line Manager or the needs of the role. The job requirements may be reviewed on an ongoing basis in accordance with the changing needs of BGPF.
Person Specification
Experience
Essential
- Secretarial/business admin experience arranging meetings, diary management, taking/distribution of minutes
- Experience of working in a busy office environment
Desirable
- Experience of producing/implementing office systems
- Previous NHS experience
Qualifications
Essential
- Microsoft Office Qualification or extensive Microsoft Word & Excel experience
- Educated to at least GCSE standard, including passes in English and Mathematics
Desirable
Skills & Abilities
Essential
- Excellent attention to detail
- Excellent communication skills (written & verbal)
- Displays an organised approach to work
- Able to prioritise and work to deadlines/ time constraints
- Able to use own initiative
- Meets reference standards and DBS criminal record checks
- Ability to maintain confidentiality and trust, and awareness of information governance requirements and data protection
- Willingness to work flexible hours when required to meet work demands
Person Specification
Experience
Essential
- Secretarial/business admin experience arranging meetings, diary management, taking/distribution of minutes
- Experience of working in a busy office environment
Desirable
- Experience of producing/implementing office systems
- Previous NHS experience
Qualifications
Essential
- Microsoft Office Qualification or extensive Microsoft Word & Excel experience
- Educated to at least GCSE standard, including passes in English and Mathematics
Desirable
Skills & Abilities
Essential
- Excellent attention to detail
- Excellent communication skills (written & verbal)
- Displays an organised approach to work
- Able to prioritise and work to deadlines/ time constraints
- Able to use own initiative
- Meets reference standards and DBS criminal record checks
- Ability to maintain confidentiality and trust, and awareness of information governance requirements and data protection
- Willingness to work flexible hours when required to meet work demands
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
