Job summary
We're seeking a dedicated individual to join our team as a medical secretary, where you'll
play a vital role in providing top-notch administrative support to our consultants.You'll
have the opportunity to work three days at Rotherham Hospice and two days at
Rotherham District General Hospital.
In this dynamic position, you'll thrive in a supportive environment surrounded by a friendly
team. Collaboration is key, and we're looking for someone who enjoys being a team player
and values working alongside a diverse group of professionals.
While the job can be busy and challenging at times, you'll find fulfillment in managing your
tasks efficiently and making a difference in the lives of our patients.
If you are passionate about making a difference in the healthcare industry and thrive in a
dynamic and challenging environment, we invite you to join us on this rewarding journey.
Your dedication and hard work will not only benefit our team but also positively impact
the lives of those we care for.
Main duties of the job
- Crafting precise and polished clinical correspondence to bolster our esteemed
consultants in delivering top-tier patient care.
- Efficiently managing the scheduling of medical appointments with meticulous
attention and compassion.
- Providing invaluable mentorship and support to junior doctors, nurturing their
professional development and accomplishments.
- Exhibiting adeptness in utilizing SystmOne to uphold comprehensive records,
guaranteeing precision and adherence to regulations.
- Skillfully managing inbound communications with a blend of warmth and
effectiveness, ensuring a seamless experience for both patients and colleagues.
- Facilitating the seamless operation of the team by adeptly organizing rotas, ensuring
optimal coverage and coordination.
- Capturing detailed minutes during multidisciplinary team meetings.
- Fostering enhanced inter-professional communication to benefit patient care.
- Facilitating communication and coordination between the medical student and the
University of Sheffield.
About us
At Rotherham Hospice, we provide exceptional care for all those affected by terminal
illness and are the only adult hospice in Rotherham for the people of Rotherham and
surrounding villages.
We began offering Day Hospice services in 1994, and have grown over the years to now
provide a 14 bed Inpatient Unit alongside our Hospice Community Team who provide care
in the community. Our dedicated team of staff and volunteers work together to provide
palliative care that incorporates psychological, physical, social and spiritual support to help
patients and their families achieve the very best quality of life, both at home and in the
Hospice.
We believe in making a meaningful difference to the lives of patients and their families. As
a member of our dedicated team, you'll have the opportunity to contribute to a
community of care that goes beyond the ordinary. We value innovation, teamwork, and a
commitment to excellence in all that we do. Join us in creating a compassionate and
supportive environment where every team member plays a vital role in enhancing the
quality of life for those we serve.
Job description
Job responsibilities
Key Responsibilities
- Crafting precise and polished clinical correspondence to bolster our esteemed
consultants in delivering top-tier patient care.
- Efficiently managing the scheduling of medical appointments with meticulous
attention and compassion.
- Providing invaluable mentorship and support to junior doctors, nurturing their
professional development and accomplishments.
- Exhibiting adeptness in utilizing SystmOne to uphold comprehensive records,
guaranteeing precision and adherence to regulations.
- Skillfully managing inbound communications with a blend of warmth and
effectiveness, ensuring a seamless experience for both patients and colleagues.
- Facilitating the seamless operation of the team by adeptly organizing rotas, ensuring
optimal coverage and coordination.
- Capturing detailed minutes during multidisciplinary team meetings.
- Fostering enhanced inter-professional communication to benefit patient care.
- Facilitating communication and coordination between the medical student and the
University of Sheffield.
Job description
Job responsibilities
Key Responsibilities
- Crafting precise and polished clinical correspondence to bolster our esteemed
consultants in delivering top-tier patient care.
- Efficiently managing the scheduling of medical appointments with meticulous
attention and compassion.
- Providing invaluable mentorship and support to junior doctors, nurturing their
professional development and accomplishments.
- Exhibiting adeptness in utilizing SystmOne to uphold comprehensive records,
guaranteeing precision and adherence to regulations.
- Skillfully managing inbound communications with a blend of warmth and
effectiveness, ensuring a seamless experience for both patients and colleagues.
- Facilitating the seamless operation of the team by adeptly organizing rotas, ensuring
optimal coverage and coordination.
- Capturing detailed minutes during multidisciplinary team meetings.
- Fostering enhanced inter-professional communication to benefit patient care.
- Facilitating communication and coordination between the medical student and the
University of Sheffield.
Person Specification
Experience
Essential
- SystmOne Experience.
- Current experience of Microsoft word processing and
- spreadsheet packages.
- Prior experience as a Medical Secretary.
- Previous experience in the organisation of minutes,
- including minute taking and the typing of minutes and
- agenda.
- Meditech Experience.
- Diary management.
Desirable
- Demonstrable experience working as a medical
- secretary including medical audio transcription.
Skills / Abilities
Essential
- Good spelling and grammar for typing and formatting
- clinical and administrative letters and other
- correspondence.
Desirable
- Experience working in an acute hospital setting.
- Knowledge of Caldicott guidelines and Data Protection.
Personal Qualities
Essential
- Polite and confident.
- Confidential.
- Flexible and cooperative.
- Motivated.
- High levels of integrity and loyalty.
- Sensitive and empathetic in distressing situations.
- Work in a team but use their own initiative.
- Commitment to equality.
- Be helpful and reassuring if dealing with patients and their
- families.
Qualifications
Essential
- RSA II typing/ OCR or equivalent or working toward.
Person Specification
Experience
Essential
- SystmOne Experience.
- Current experience of Microsoft word processing and
- spreadsheet packages.
- Prior experience as a Medical Secretary.
- Previous experience in the organisation of minutes,
- including minute taking and the typing of minutes and
- agenda.
- Meditech Experience.
- Diary management.
Desirable
- Demonstrable experience working as a medical
- secretary including medical audio transcription.
Skills / Abilities
Essential
- Good spelling and grammar for typing and formatting
- clinical and administrative letters and other
- correspondence.
Desirable
- Experience working in an acute hospital setting.
- Knowledge of Caldicott guidelines and Data Protection.
Personal Qualities
Essential
- Polite and confident.
- Confidential.
- Flexible and cooperative.
- Motivated.
- High levels of integrity and loyalty.
- Sensitive and empathetic in distressing situations.
- Work in a team but use their own initiative.
- Commitment to equality.
- Be helpful and reassuring if dealing with patients and their
- families.
Qualifications
Essential
- RSA II typing/ OCR or equivalent or working toward.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
